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HomeMy WebLinkAbout2011-08-15FINANCE AND CORPORATE SERVICES COMMITTEE AUGUST 15, 2011 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 2:05 p.m. Present: Councillor J. Gazzola - Chair Mayor C. Zehr and Councillors S. Davey, Y. Fernandes, K. Galloway, P. Singh, B. Ioannidis, Z. Janecki, F. Etherington and D. Glenn-Graham. Staff: C. Ladd, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services J. Willmer, Deputy CAO, Community Services P. Houston, Deputy CAO, Infrastructure Services R. Gosse, Director, Legislated Services & City Clerk G. McTaggart, Manager, Infrastructure Asset Planning N. Quershi, Manager, Planning Engineering Construction P. Harris, Manager of Licensing C. Tarling, Manager, Corporate Records & Archives Services J. Chatterjee, Junior Financial Analyst, Financial Planning J. Billett, Committee Administrator FCS-11-154 - RECORDS RETENTION BY-LAW 1. The Committee considered Finance and Corporate Services Department report FCS-11-154, dated July 21, 2011 concerning general housekeeping amendments primarily resulting from organizational redesign; procedural changes to record keeping; and changes to address certain emerging records management and privacy issues. On motion by Councillor B. Ioannidis - it was resolved: “That the Records Retention By-law 2005-155 (being a by-law to establish retention periods and disposition methods for records of the municipality) be repealed; and further, That the Records Retention By-Law attached to Finance and Corporate Services Department report FCS-11-154, dated July 21, 2011, be approved.” FCS-11-157 - LIQUOR LICENCE REVIEW APPLICATION 2. - DA VINCI CAFFE BAR, RESTAURANT & PIZZERIA - 21 WEBER STREET WEST The Committee considered Finance and Corporate Services Department report FCS-11-157, dated August 2, 2011 concerning an application for a liquor licence. On motion by Councillor B. Ioannidis - it was resolved: “That subject to the applicant entering into an agreement with the City including certain conditions of operating a licensed establishment as set out below, Council take no action to oppose the application for a liquor license for Da Vinci Caffe Bar, Restaurant & Pizzeria located at 21 Weber Street West, applied for by Dejan Kerkez (herein referred to as the “Applicant”); and further, That the Mayor and Clerk be authorized to enter into an agreement with the applicant should he be willing wherein the applicant agrees to abide by the following conditions and to request they be added to his licence if the Alcohol and Gaming Commission of Ontario chooses to issue the licence: 1. to post in a conspicuous place and abide by the Downtown Licensed Establishments Code of Conduct; 2. to become an active member of the Downtown Kitchener Business Improvement Area’s License and Entertainment Committee and attend its meetings; 3. to abide by a set 35% monthly ratio of alcohol sales to gross refreshment sales (including food and other sundries) in other words alcohol sales will be limited to 35% of gross refreshment sales; FINANCE AND CORPORATE SERVICES COMMITTEE AUGUST 15, 2011 - 121 - CITY OF KITCHENER FCS-11-157 - LIQUOR LICENCE REVIEW APPLICATION 2. - DA VINCI CAFFE BAR, RESTAURANT & PIZZERIA - 21 WEBER STREET WEST (CONT’D) 4. to stop serving alcohol by 12:01 a.m. daily in the first year of operation and thereafter to stop serving alcohol by 2:00 a.m. daily; 5. to notify the Clerk of the City of Kitchener in writing of any application to change the license at the time the application for the change is made to the Alcohol and Gaming Commission, and not to expand the establishment without the consent of the City Council; 6. to comply with the Noise By-law and the Region of Waterloo Smoking By-law; and, 7. these conditions shall bind all successors, assigns and subsequent licence holders (if any).” FCS-11-158 - APPEAL - REFRESHMENT VEHICLE LOCATION 3. - 385 FAIRWAY ROAD SOUTH The Committee considered Finance and Corporate Services Department report FCS-11-158, dated August 3, 2011 concerning a request to operate a refreshment vehicle at 385 Fairway Road South. Ms. P. Harris advised that the license application is being referred to the Committee for consideration as objections were received from a newly established Swiss Chalet located inside Fairview Park Mall and an existing Crabby Joe’s under new management; both of which reside within the required distance separation for the refreshment vehicle. Mayor C. Zehr commented that the proposed location has previously been used for operation of a refreshment vehicle without any significant problems. He stated that he was prepared to approve the application as it was his opinion the provisions offered by the vendor would not pose any competition for either of the restaurants that have voiced concerns. On motion by Mayor C. Zehr - it was resolved: “That the request of Rumen Yankov to operate a refreshment vehicle at 385 Fairway Road South be approved.” FCS-11-160 - HOUSEKEEPING AMENDMENTS TO CHAPTER 515, 501 AND 500 OF THE 4. CITY OF KITCHENER MUNICIPAL CODE The Committee considered Finance and Corporate Services Department report FCS-11-160, dated August 5, 2011 concerning amendments to certain chapters of the Municipal Code to provide for licensing of a mobile hairstyling business. Ms. P. Harris advised that the City was approached by an individual desiring to operate a mobile hairstyling business, which is a type of business not currently addressed under the City’s licensing regulations. Ms. Harris noted that several other municipalities currently license this type of business and staff is recommending that they be licensed in Kitchener as there appears to be a need for this type of service, particularly as the general population ages. Councillor P. Singh questioned the impact to existing fixed locations, suggesting they may see this process as unfair given they have had to incur expenses to ensure proper zoning is in place and regulations under the zoning are met. Ms. Harris suggested that there would be little impact to established salon businesses, noting that it is suspected a number of mobile businesses are already operating and no complaints have been received. She added that salon businesses also currently provide mobile services to hospitals and nursing homes. On motion by Councillor Z. Janecki - it was resolved: FINANCE AND CORPORATE SERVICES COMMITTEE AUGUST 15, 2011 - 122 - CITY OF KITCHENER FCS-11-160 - HOUSEKEEPING AMENDMENTS TO CHAPTER 515, 501 AND 500 OF THE 4. CITY OF KITCHENER MUNICIPAL CODE (CONT’D) “That Chapter 515 (Barber Shop-Hairdressing, Body Piercing, Nail Shops, Tattoo Establishments), Chapter 501 (Business Licence Fees) and Chapter 500 (General Provisions Issue of Licences) of the Municipal Code be amended as outlined in Finance and Corporate Services Department report FCS-11-160.” FCS-11-153 - STIMULUS PROJECT UPDATE (AUGUST 2011) 5. The Committee considered Finance and Corporate Services Department report FCS-11-153, dated August 10, 2011 which provides an update on the status of the City’s infrastructure stimulus projects. Mr. D. Chapman referred to Appendix ‘B’ of report FCS-11-153, noting that the first six projects listed are those which remain outstanding, having received an extension to October 31, 2011 and most are now approaching completion. The remainder of the list are projects which have been completed in accordance with the March 31, 2011 deadline. Mr. Chapman highlighted aspects of the first six projects and in particular, noted that the Bridgeport Community Centre project has finally received approval for a scope extension to fund the addition of a meeting room. Celebratory events have been held for the Sportsworld Arena building improvements; four acquatic facility improvements; Kitchener Operations Facility (KOF) solar roof project; and the opening of McLennan Park. One other event is planned for the Centre In The Square building improvements which is expected to be held in late August, early September. Mr. Chapman stated that it is anticipated that the next quarterly report will see all projects completed, on time and within Council’s approved budget. Councillor Y. Fernandes questioned how media releases and celebratory events are being funded. Mr. Chapman advised that there is no budgetary cost to media releases which are produced in-house by Communications staff. He added that celebratory events have been modestly planned and the expenditures are eligible under the 2/3 grant program allowing costs to be captured within project budgets. Councillor Fernandes requested clarification as to what storm water ponds have been completed under the Storm Water Infrastructure Rehabilitation project. Mr. G. McTaggert advised that the rehabilitation included ponds near Stoke Drive and in the Westheights area. Councillor Fernandes questioned how this has helped in respect to budgetary funds for 2012. Mr. McTaggert advised that the grant program has provided for rehabilitation of two storm water ponds that now do not have to be paid for from future budget funds. He added that while the remaining grant funding under this project is not sufficient to undertake rehabilitation of another storm water pond, it will provide for drainage issues to be addressed in the areas of Goudies Lane and Greensview Drive. Councillor Fernandes also questioned the areas being addressed under the sewer and watermain rehabilitation project. Mr. N. Quershi advised that 3 locations are involved, including: Highland Road West / Forest Hill Drive; Byron Avenue / Belmont Avenue; and Barclay Avenue / Glen Road. Mr. Quershi noted that the stimulus grant funding has provided for some capital surplus funds to be carried forward to 2012 that will help with future rehabilitation projects. Councillor J. Gazzola questioned if a resolution of Council was required at this time to approve the proposal to pre-commit funds from the 2012 capital roofing provisions to complete the balance of the roofing membrane on the KOF. Mr. Chapman advised that Council would normally consider same as part of the tendering process and suggested that any concerns Council may have should be made known this date prior to issuance of the tender document. Councillor D. Glenn-Graham questioned the amount of funding that is proposed to be pre- committed. Mr. Chapman advised that the total project cost is $275K of which stimulus grant funds will cover $92,500, leaving $182,500. to be funded from the 2012 capital roofing provisions. Councillor Y. Fernandes requested clarification as to the impact to the 2012 budget. Mr. Chapman advised that the capital roofing provisions is budgeted annually with approximately $474K set aside in 2012, of which it is proposed to pre-commit $182,500 toward completion of the replacement of the balance of the KOF roof membrane. He added that it had been FINANCE AND CORPORATE SERVICES COMMITTEE AUGUST 15, 2011 - 123 - CITY OF KITCHENER FCS-11-153 - STIMULUS PROJECT UPDATE (AUGUST 2011) (CONT’D) 5. envisioned that the replacement would be done in the next 2 to 3 years in any event and suggested it makes good business sense to do so now given the extension of the solar roof project and remaining grant funds that can be used toward the associated costs. On motion by Councillor K. Galloway - it was resolved: “That in conjunction with completion of the solar roofing project, $182,500. be allocated from the 2012 Capital budget roofing provisions for completion of the replacement of the balance of the roofing membrane on the Kitchener Operations Facility (formerly known as the Consolidated Maintenance Facility).” ADJOURNMENT 6. On motion, the meeting adjourned at 2:30 p.m. J. Billett Committee Administrator