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HomeMy WebLinkAboutLibrary - 2011-06-15MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:03 p.m. on Wednesday, June 15, 2011, by Chair, Mr. Dan Carli, in the Caucus Room at City Hall. TRUSTEES PRESENT Ms. Jennifer Ball, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Bruce MacNeil, Mr. David Sterritt. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Mr. Mike Farwell, Councillor Berry Vrbanovic. SPECIAL GUESTS Mr. Paul Dickson, KPL's Development Manager. Mr. Glen Boy & Ms. Wendy Zufelt-Baxter from Campaign Coaches. 2. AGENDA REVIEW The Chair noted that the presentation by Campaign Coaches listed under Business Arising would be accommodated in the agenda at the time of their arrival. Kitchener Public Library Board 2 June 15, 2011 11-29... On motion by Councillor Kelly Galloway and seconded by Mr. Wayne Buchholtz, it was RESOLVED that the Agenda be adopted, as amended. CARRIED There were no pecuniary /conflict of interest declarations. 3. MINUTES of the Board Meeting of May 18, 2011. 11-30... On motion by Ms. Jennifer Ball and seconded by Mr. Wayne Buchholtz, it was RESOLVED that the Minutes of the Board Meeting of May 18, 2011, be adopted. CARRIED 4. BUSINESS ARISING Training with Campaign Coaches See these notes after the Report of the Councillors. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Networking Opportunity The Chair thanked Mr. David Sterritt, Mr. Wayne Buchholtz, Mr. Bruce MacNeil, Mr. Tim Blundon and Ms. Lynn Gazzola for participating in the City's economic development symposium yesterday. [Ms. Lynn Gazzola joined the meeting.] Board members exchanged comments regarding the topics discussed at the session. The opportunity to network with several community partners and promote the library were very worthwhile. Councillor Kelly Galloway thanked the Board members for taking the time to contribute to this important discussion. Kitchener Public Library Board 3 June 15, 2011 KPL will have a booth at the following two events: Multicultural Festival at Victoria Park -Saturday, June 25 and Sunday, June 26 KidSpark at Victoria Park -Sunday August 14 (11:00 am to 5:00 pm). Please let Ms. Sonia Lewis know if able to volunteer. Board Vacancy The deadline date to apply for the vacancy on the Library Board is today. Summer Recess 11-31... On motion by Councillor Kelly Galloway and seconded by Mr. David Sterritt, it was RESOLVED that the Board Executive be empowered to act on behalf of the Library Board as required until the August Board meeting. CARRIED (b) Facilities Planning & Building Committee Updates (c) Central Library Ms. Sonia Lewis noted that the excavation to the finished elevation is nearing completion. Work has begun on pouring concrete footings and foundation walls in the underground parking garage. Civic District A public consultation was conducted regarding the Otto Street reconstruction planned for 2012, budget permitting. Southwest Kitchener Branch Staff will continue to monitor the Southwest Master Plan which will be discussed at a separate City meeting on Tuesday, June 28. Finance Committee May 2011 Balance Sheets 11-32... On motion by Ms. Lynn Gazzola and seconded by Ms. Jennifer Ball, it was RESOLVED to accept the May 2011 Financial Statements, as printed. CARRIED Kitchener Public Library Board 4 June 15, 2011 (d) Public Service & Policy Committee The Chair of the Public Service & Policy Committee, Mr. David Sterritt, referred to the 2011 Business Plan June Progress Report that was included in the Board package. It was noted that one project had been delayed pending a solution from a vendor and one project was placed on hold until more staff time was available to devote to it. Under "Plan Signature Fundraising Event" on page 10, the comment "Cost budget analysis' was corrected to read "Cost benefit analysis'. Ms. Sonia Lewis acknowledged and thanked KPL staff for their accomplishments and volume of work completed to date. (e) Fundraising Committee Updates Mr. Wayne Buchholtz noted that the fundraising campaign got underway approximately 15 months ago. The annual donor and volunteer recognition event at the Victoria Park Pavilion on May 19 was a success. Mr. Paul Dickson will meet with the Kitchener-Waterloo Community Foundation early in July. Mr. Paul Dickson has met with Mr. Mark Garner, Executive Director of the Kitchener Downtown Business Improvement Area (KDBIA) as well as KPL's Campaign Chair to review future plans for the campaign. Mr. Wayne Buchholtz thanked Mr. Paul Dickson for his efforts to date. (f) Report of the Secretary-Treasurer and CEO Updates No new updates were provided. Emails distributed in Past Month No questions were noted. Kitchener Public Library Board 5 June 15, 2011 6. II. NEW BUSINESS None. 7. III. PRESENTATIONS (a) Report of Councillors Councillor Kelly Galloway noted that the Southwest Master Plan goes back to Council June 28. Council has reviewed 2012 budget guidelines. A number of capital projects such as arenas, pools, community centres and libraries will be impacted due to a shortfall in the development charges reserve fund. [Mr. Glen Boy and Ms. Wendy Zufelt-Baxter from Campaign Coaches joined the meeting.] Andrin Homes has announced plans to redevelop the Mayfair Hotel site and the building next to it to coincide with Phase 1 of the City Centre redevelopment project. City Council has also approved the hiring of staff to commence implementation of the Transportation and Cycling Master Plans. A new weekly newspaper will launch this week called the Kitchener Post. BUSINESS ARISING Presentation b~paign Coaches Mr. Dan Carli welcomed Mr. Glen Boy and Ms. Wendy Zufelt-Baxter from Campaign Coaches. The fundraising process and role of the Board was presented by the consultants. Mr. Carli thanked Mr. Glen Boy and Ms. Wendy Zufelt-Baxter for assisting the Board as they move forward with the fundraising campaign. Kitchener Public Library Board 6 June 15, 2011 8. ADTOURNMENT 11-33... There being no further business, on motion by Councillor Kelly Galloway, it was RESOLVED to adjourn the meeting at 8:45 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 7 June 15, 2011 Attachments Accompan~g Tune 15, 2011 Board Meeting] (a) May 18, 2011 Library Board Minutes (b) May 2011 Financial Statement (c) July & August 2011 Calendar of Events (d) 2011 Business Plan June Progress Report (e) Email Summary from CEO to KPL Board May 11-June 7, 2011 (f) Handout from Campaign Coaches (g) Revised KPL Board List