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HomeMy WebLinkAboutCouncil Minutes - 2003-08-11 SSPECIAL COUNCIL MINUTES AUGUST 11, 2003 CITY OF KITCHENER A special meeting of City Council was held at 4:35 p.m. this date, Chaired by Mayor C. Zehr with all members present except Councillor J. Gazzola. Notice of this special meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Mayor C. Zehr referred to several additional items characterized as extraordinary or urgent matters which he asked be considered by Council this date. Moved by Councillor C. Weylie Seconded by Councillor B. Vrbanovic "That the following additional, urgent items be considered by Council this date: relocation of a sanitary and storm sewer easement - 1400 Ottawa Street South (Voisin Developments Limited); SuperBuild funding reallocation - consideration of Finance and Corporate Services Committee recommendation of this date; appointment of alternate member to the Property Standards Committee; by-law for three readings this date regarding Residential Visitor Permit Parking adjacent to local hospitals." Carried. Moved by Councillor M. Galloway Seconded by Councillor G. Lorentz "That the Mayor and Clerk be authorized to execute an agreement for the provision of professional engineering services made between the City of Kitchener and MTE Consultants Inc., regarding Big Spring Subdivision, Plan 30T-00203." Carried. Council was in receipt of correspondence from L. Gordon dated August 7, 2003 regarding Tender T03-027 (Shirley Avenue North Reconstruction). Moved by Councillor J. Smola Seconded by Councillor M. Galloway "That Tender T03-027, Shirley Avenue North Reconstruction, be awarded to E. & E. Seegmiller Limited, Kitchener at their tendered price of $600,190.50, including provisional items of $37,657,.50 & G.S.T.; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor." Carried. Council then considered a recommendation arising from the Finance and Corporate Services Committee meeting of this date regarding a vacancy on the Economic Development Advisory Committee resulting from the resignation of Mr. Michael Sully. Moved by Councillor J. Smola Seconded by Councillor G. Lorentz "That the resignation of Mr. Michael Sully be acknowledged and Mr. Howie Budd be appointed to the Economic Development Advisory Committee (representing the Downtown Sector) for the remainder of the current term, expiring November 30, 2003." Carried. Council then considered a recommendation arising from the Finance and Corporate Services Committee meeting of this date regarding a charitable licence for a United Way fundraiser to be held on September 24, 2003. SPECIAL COUNCIL MINUTES AUGUST 11, 2003 - 300 - CITY OF KITCHENER Moved by Councillor G. Lorentz Seconded by Councillor B. Vrbanovic "That permission be granted to hold a United Way fundraiser on Wednesday, September 24, 2003 at the Clocktower in Victoria Park (including a mini golf challenge and barbeque); and further, That approval be given for a charitable refreshment stand licence." Carried. Council was in receipt of Corporate Services Department report CRPS-03-148 (L. Proulx), dated August 11,2003, regarding a land transfer from the Ministry of Transportation. Moved by Councillor B. Vrbanovic Seconded by Councillor C. Weylie "That the City of Kitchener accepts the transfer of land designated as Part 3 on Plan 58R- 12058, Wilfred Avenue from the Ministry of Transportation, at no cost to the City." Carried. Council was in receipt of Corporate Services Department report CRPS-03-147 (C. Riordan), dated August 11, 2003, recommending that City lands at the corner of Victoria and Joseph Streets be declared as surplus. Moved by Councillor C. Weylie Seconded by Councillor J. Smola "That Parts 5 and 8 on Reference Plan 58R-13898 be declared surplus to the City's needs; and, That Legal Services be directed to transfer same to the Regional Municipality of Waterloo; and further That the Mayor and Clerk be authorized to execute any necessary documentation required by the City Solicitor." Carried. Council was in receipt of Corporate Services Department report CRPS-03-148 (S. de MorSe), dated August 6, 2003, recommending authorization of an amendment to a Service Provider Contract relative to Kidspark. Saskia de MorSe, Assistant City Solicitor, requested a further amendment to delete the reference to Hart Entertainment and substitute the words 'any service provider'. She explained that due to insurance and liability issues, Hart Entertainment would not be the service provider, and that staff are seeking an alternate firm which is unidentified at this time. Moved by Councillor G. Lorentz Seconded by Councillor C. Weylie "That Council authorize an amendment to the insurance and indemnity clause 4 of the standardized Special Events Service Provider Contract between the City and any service provider for the provision of a gas powered trackless train and inflatable all star hockey shootout at Kidspark on August 16 and 17, 2003, satisfactory to the City Solicitor." Moved by Councillor B. Vrbanovic Seconded by Councillor M. Galloway Carried. Carried. "That an in-camera meeting of City Council be held this date to consider a land acquisition / disposition matter and four matters subject to solicitor-client privilege." SPECIAL COUNCIL MINUTES AUGUST 11, 2003 - 301 - CITY OF KITCHENER Council then considered the additional items added to the agenda this date. Moved by Councillor G. Lorentz Seconded by Councillor M. Galloway "That the City of Kitchener approves the relocation of the existing sanitary and storm sewer easement(s) on lands of Voisin Developments Limited at 1400 Ottawa Street South from the extension of International Place to location (s) approved by the Director of Engineering, such relocated easement(s) to be over lands owned by Voisin Developments Limited and the lands of Her Majesty the Queen in Right of Ontario as represented by the Ontario Realty Corporation, provided Her Majesty the Queen in Right of Ontario has agreed to same; and, That all costs of the relocation of the easement(s) be the responsibility of Voisin Developments Limited; and, That the Mayor and Clerk be authorized to execute such documents as are required to give effect to this resolution; and further, Upon the Director of Engineering being satisfied that the relocated easement(s) and appurtenant improvements have been completed, that the Mayor and Clerk execute a quitclaim of the existing sanitary and storm easement(s) in favour of Voisin Developments Limited and, if required, Her Majesty the Queen in Right of Ontario." Carried. Council was asked to appoint an alternate to the Property Standards Committee to ensure adequate representation by Council at a hearing to be held on August 12, 2003. Moved by Councillor C. Weylie Seconded by Councillor B. Vrbanovic "That Councillor Mike Galloway be appointed to the Property Standards Committee as an alternate representative." Carried. Council then considered a recommendation arising from the Finance and Corporate Services Committee meeting of this date concerning a reallocation of Superbuild funds. It was noted that approval is required this date to ensure that the Region can make the necessary funding adjustments. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That the Gaukel/Young Streets Axis, the Victoria/Park Streets Corridor and the Downtown Wellness Centre projects be approved for Superbuild Millennium submission to the Region of Waterloo; and, That the Region of Waterloo be requested to approve the above projects from the Superbuild Millennium Partnership initiative, City of Kitchener allocation; and further, That the identified projects be submitted to the Ontario Superbuild Corporation for approval." Carried. Council was previously advised of, and agreed to consider, an additional by-law for three readings concerning Residential Visitor Permit Parking involving local hospitals. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That leave be given the Mover and Seconder to introduce the following by-laws for three readings and that the same be taken as read a first, second and third times, be finally passed and numbered serially by the Clerk. AUGUST 11, 2003 (a) (b) (c) (d) SPECIAL COUNCIL MINUTES - 302 - CITY OF KITCHENER Being a by-law to provide for the establishing and laying out of part of a public highway in the City of Kitchener. (By-law No. 2003-143) Being a by-law to provide for the establishing and laying out of part of a public highway in the City of Kitchener. (By-law No. 2003-144) Being a by-law to provide for the establishing and laying out of part of Mariposa Court as a public highway in the City of Kitchener. (By-law No. 2003-145) Being a by-law to provide for the establishing and laying out of part of Prosperity Drive as a public highway in the City of Kitchener. (By-law No. 2003-146) (e) To confirm all actions and proceedings of the Council. (r) (By-law No. 2003-147) Being a by-law to amend By-law 2000-159, as amended, to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law No. 2003-148)." Carried. On motion, the meeting adjourned at 4:45 p.m. MAYOR CLERK