HomeMy WebLinkAboutFCS-11-165 - T11-057 - Road Reconstruction - Morrison Rd
REPORT TO:
Committee of the Whole
DATE OF MEETING: 2011-08-29
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 2
DATE OF REPORT: 2011-08-19
REPORT NO.: FCS-11-165
www.kitchenerca
SUBJECT: T11-057 -Road Reconstruction -Morrison Road
RECOMMENDATION:
That Tender T11-057, Road Reconstruction -Morrison Road, be awarded to Steed And Evans
Limited, St. Clements, Ontario at their tendered price of $432,500., including provisional items
and contingencies of $87,020., plus H.S.T. of $56.225., for a total of $488,725.; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Morrison Road from 120 meters
North of Quinte Crescent to Sims Estate Drive. Funds for construction have been allocated
from the City's share of subdivision account. The reconstruction will include the installation of a
new storm sewer, road upgrades, new curb and gutter and new sidewalk, thus bringing the road
up to a current urban cross section. The storm sewer will be reconstructed to meet current
design standards and service expectations.
The design and tender documents where prepared by MTE Consultants Inc., and reviewed and
approved by City staff. The construction administration will be completed by City staff and the
inspection of this project will be completed by MTE Consultants.
Funding for the project is split 50% with the developer and 50% with the City of Kitchener as a
requirement of the Section 41 Site Plan development agreement. The project is scheduled to
begin September 6, 2011, weather permitting, and is located within the Ward 2 boundary.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Ten (10) potential bidders picked up tender documents, and by the closing
date of Thursday August 4th, 2011, five (5) tenders had been received.
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The following tenders were received:
Bid Price
Steed and Evans Limited St. Clements ON $488,725.00
Capital Paving Inc. Guelph ON $534,060.10
E & E Seegmiller Limited Kitchener ON $586,632.44
Sousa Concrete Branchton ON $595,095.57
Elgin Construction St Thomas ON $597,998.42
The tenders were reviewed by C. Spere, MTE Consultants Inc., the City's Consultants for the
project, and L. Cooper, Supervisor, Development Client Services, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 9151, 34675 and 52000520 - Surface
Reconstruction Morrison Road
Financial report is attached.
Budget estimate is $395,033.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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