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HomeMy WebLinkAboutFCS-11-169 - CAO Approved Recommendations - Summer Recess REPORT TO: Committee of the Whole DATE OF MEETING: 2011-08-29 SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214 PREPARED BY: Larry Gordon, Director of Supply Services, 2214 WARD(S) INVOLVED: N/A DATE OF REPORT: 2011-08-22 REPORT NO.: FCS-11-169 SUBJECT: CAO Approved Recommendation www.kitchenerca RECOMMENDATION: That Council receive for information, the CAO approved recommendations made during the summer Council recess as set out in Report No. FCS 11-169; and That the Mayor and Clerk be authorized to execute Agreements in excess of $100,000.00 that have been approved by the CAO while Council is on its summer recess, provided said Agreements are to the satisfaction of the City Solicitor. BACKGROUND: In accordance with the CAO's By-law 18 (e), the CAO can approve tenders during the months of June, July and August, provided that the total costs are wthin the approved budgets contained in the relevant Departmental budgets and that a report regarding these tenders is brought to Council at its' next regular meeting. Once the decision has been approved by the CAO, a contract is drawn up and then forwarded to Legal to arrange execution of same. Currently, the Director of Supply Services is authorized to execute contracts that have a value less than $100,000.00. Usually at the first opportunity staff secure approval for the Mayor and Clerk to sign those agreements that pertain to projects with value in excess of $100,000.00. REPORT: The following recommendations were approved during the Council recess and copies are provided for information: 1. 011-027 Tree Stock 2. 011-031 Supply and Delivery of Gloves 3. E11-059 Consultant Services - Bramm St. Yards Parking Development S~a~'Re~port finance and Corporate Services department 2-1 Staff Re~p~r~ I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca 4. E11-067 Prequalification of General Contractor -Victoria Park Lake Improvements 5. T11-038 Hot Mix Asphalt The individual recommendations as approved by the CAO are attached for Council's information. Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate ACKNOWLEDGED BY: Services 2- 2 t~~ ~JL f ~~ 1"inarrc~ and Servit~~ www krtchener,ca fZC~t'~1~T ~'~: Carla Ladd, Chief f1di~~irristrative GffieE~,r ~J~,`f ~ CyF° ~E~~`f'fiV~: Jufy 5, 2011 SU13lV1fT`i~tf~ f3Y: Larry Gordon, Director' of Supply Services, X214 f~f~~P,~t~f=~f~ t~Y: Michelle F'afiner, t3uyer, Supply Services 2Z1C vv~~~~~~ ~~vc~~.v~=r'~: Nin f~l~T~; tJF E2~~©~`f: ?011-D6-29 k~k»#~C~~T NCB.; FMCS-11-149 al~t~JI~GT: Q11-077 ---'free Stack E. ~:~~Ks.~.~ __.~_ ~ ~.~-r~:.a~..(_"=;.~r ::~-x~~s.=~~.~:~3'v=::~~~ s= r r-~~...~zF-t~. r.~.ra..u'•~~,=-.. --:a pqy ~~y{ .~`pp~-A~"!~'~{ 1e~l ~I ~~~.^Y~.~ic~'SS-=~~'t~F. •.~z<F¢~~~._-Y'~~.w~~ tUs4i_~-~~ ~ \~~~I~~~L.k Yi./~TEAJItl. That Qrrotatian Q11-D2°I ~--- Tree Stock, be awarded to ~herid~n Nur~erie~, ~ec~rgetown, ~ntari©, at their quoted price of $31,196.70, plus f-I.S.T. of $4,055,51, far a total price of $35,25?_.27 f3~CfC~f~~tJN®: The operations f~ivision requires various bare root and container trees in the Spring and l=all to replace trees throughout tl•re City which have been previously ren~aved from boulevards and City owned road allowance. Trees in containers are utilized due to the ease with which they can be plan#ed. Gontainer trees da not require the extra equipment used to handle and plant wire basket stock. This allows staff to be more productive by increasing the n~rmber of trees that can be planted in a coirrparable time frame. ~T"he approximate annual spend based on the previous three (3} years was $45,000. f~f~~'Of7T; ~ he quotation was advertised publicly an the City afi Kitchener website. Ten (H} potential bidders were notified of the quotation and fourteen (13} potential bidders downloaded the quotation document. E3y the closing date of f=riday May 20, 2011, five (5) quotations were received. The following quotations were recoived E3id Price John's Nursery (a piv. of Mar-John's Nursery Ltd) l~faterlao, GN $ 30,37~1.4Q Sheridan Nurseries CGeorgetawn, CAN $ 35,252.27* Winkelmolen Nursery Ltd. Lynden, ON $ 35,95D.1?_ Cannon Nurseries -- CBV Holdings Waterdown, ON $ 38,802.96 Cannon Nurserias -Neil Vanderkruk l-ioldings loc. Waterdown, QN $ 42,680.00 2-3 4` ---~ ~TC;~~~j:~~l{:R y ~ ~~nanc~ ~t~~ Cc S~rvi~~s r~rww.kitcJrener:ra ~f~t7c lowest quotation submitted Eay Johr~'s Nursery Ea Div. cif tN~~r-,John's NursE~ry l.td) r~vas for trees in wire baskets instead of trees ire containers. C~uotations were reviewed by K. Nit~ls, Operations Supervisor (~rc,es), who concurs with tho above recommendation. ~~.1CN14fI~NT WI°t"~ C~t~~Y (?p SCI"f°C;~~l~P~~6~2 f~ ~ ~~ ~1=(EC i='~,l~N: therrre: Financial Management Strategic Direction: Ens~rre responsible use of public funds within a supportive policy framework, ..the City of Kitchener's purchasing policies and practices ensure openness, fairness and transparency in the procurement of goods and services. i=1NA~lCIAL 11VlPL[CQ,~'1®NS: funding wil{ be provided fi-om cost centre 65?..7440 -- 670100 C~M~EtJN[TY l~hl~,~{~~M~PV~°: Not applicable Dan Chapman, Deputy CEO & City Treasurer, Finance and ACKNbW~Eat~~~® ~Y: Services ,,~ ~ ,; ~~~ '~ i ~ ,,; r ~ ,~ '`~ ~~~~ ~ ;_ ~, ~ MN~ ~~ %~~_ ,;~'~ ~ ~~ `,_~ 2-4 ~_ ~~I I'( )-I1 '~I~~~ X11?~~lC~rafll~~O~fl~l'~~f~.~~I'VlC~S~~~~~~~lf'f1~ wwwkitclrerrer.cra ~~~.,~_~.~.~:a.-~.~.~~~~y~~.P_ -- ~ ~ :- ~~~~:~ ~~ ~_r~~ ~~ ~-_.,, ~ ~- _ _ ~.~~-~ ter- ~-~~ ~.~~ _~ .~_~,_ ~ ~_~ l~tnPC)F~~}` i C3: Larla l_.add, Chief Administrative Officer C3l~Tt<; ~)t=-" Mt=lrro-1`ING: Ju#y 13, 20311 ~tJ~tVll~"-t-L:C~ t:3Y: }-arry Gordon, Director of Supply Services, 2214 ~t~tP~~fr~ t~3Y; Michelle Palrrrcr, E3uyer, S~rpply Services 2216 W~~C1(~a) tNVO~V~'f~: NIA [)A`~l~ f71== tr~:t~C7R~°. 2011-0704 t~Et~~~T N~3.. PCS-11-150 SllE3JCT: Q11-031 -- Supply and Delivery of Gloves RlaCC~MiVI~PlDATIUN: '}ghat Quotation Q11-031 -- Supply and i:3elivery of Cloves, be awarded to Kinecor Ll~, ~uelpft, Ontario, at their adjusted price of X30,615.0)2, plus H,S.T. of X3,979.95, for a tnta! adjusted price of $34,594.97, with an option to renew for two (2} additional twelve (12} month terms. ry ... . ~~Lif\l.JR41~~IJ: OQ ~~ ~~~ ~~l The City requires work gloves for staff in varior_rs Divisions including Oporation~ Utilities, and Fleet. Work gloves are inventoried in Stores and issued orrt to staff as required. ~~~®F~T: -}-he quotation was advertised publicly on the C'rty of Kitchener website. Four (4) potential bidders- were notified of the quotation and eighty-four (i:34) potentia! bidders downloaded the quotation document. By the closing date of V1/ednesday June 8, 2011, vino (9) quotations were received- '~ he following quotations were received: }aid Price Adjusted F3id Price Pr-iMEL7 Medical Products lnc. Levitt Safety Limited Linde Canada Limited Kinecor LP t-lazmasters Inc. Ontario Glove & Safety Weber Supply lnc. }-fuck Glove Groopco Ltd. Acklancts Grpringer Inc. Edrr~or~ton At3 $ 23,x}05.69 $ 2,071.30 Oakville ON $ 24,150,65 Mississauga ON $ 2$,717.23 Guelph ON ~ ~a0,t348.77 ~ 34,594.97 f ickering ON $ 65,030.45 ~ 38,787.37 Kitchener ON ~ 74,649.43 ~ 40,163.21 Kitchener ON $ 40,180.82 ~ 40,184.63 Kitchener ON $ 45,843.37 $ 45,651.27 Kitchener ON ~ 48,130).90 $ 48,131.84 ~~/r- ~Y9""'~3 2-5 ,~_ -~ , ~ ~~I'I ~(;~..lt~.i~ ~i;I~ ~IIIQt1 ruP r~r~d (0i'~10Cftf~ ~~J'J1C~S ~~~plfT`~1`I1~~1 ~ ww~~,kitrhener.ra os;~~=;~~s~r~~.,~.~...~.,~~..~~....~~-~=:r.,,=.~.:r-$;~._a.,_~-.-... -~.v-~.~..-m-~-,r-rte: ~-x:.~.,.-.=~~.:~~a o..r~~G~. ,~-.. ~---~--a C~uotations received from I~riMk:C? Medical IY'raducts Inc., Kinecnr LI', I-iaz~nasters Irtc., Ontario Glove & Safety, Weber Supply Inc., t-ludt Glove Groapca I__td., ar~d Acklands Grainger were adjusted to correct n~athei~atical errors. The two iawest quotations submitted by I~'riMlr~ Medical F~roducts Inc. and Levitt Safety Limited warn rejected as they could net provide all gloves required. ..the third lowest quotation submitted by Linde Canada Limited was rejected as samples provided did net meet the specification in the areas of material weight and reduced stitching. ~f'he estimated annual spend is X33,000., which has decreased 20 % fror~n the previous contract. C~uotations and samples wore reviewed by S. Agnelio, Sr~pervisor of Stares, F~. Roussel, Stores Attendant, C~. Kudoba, Stores Lead Nand and M. Palmer, Buyer, who concur with the above recommendation. ~41..I~l~M~NT WITI'~ CITY CIF= KI~CH:N~i~ ~~'RJ~'Y'~~IC; F'~.AN: Theme: 1=financial Managerrrent Strategic Direction: IWnsure responsible use of public funds within a supportive policy framework. 1-he City of Kitchaner's purchasing policies and practices ensure openness, fairness and transparency in the procurement of goods and services. ~lIV~N~IAL IM~'LEE;ATI©NS: funding will be provided from various City operating accounts, C®MIUiUNtTY ~NC~AG~~ll~fd°~: Nat applicable Dan Chapman, Deputy CAO & Cify Treasurer, Fsnance and Corporate ACKNC~UVIu~IDG~.C? 13Y: Services 2-6 ~` . ~_ ~ 7 ~~~~r'c;f-~~t.~°r,.I~ a~ F~ ~ ~'inanr~ear;'a'Corp~r~~~5ervic~s~epar~rn~~~ r~~~vw~.klfrherr~r.rrr ~.:d~.~~~ t _ ~~.~ .w~.~ m ~. ~.._ ,~_ . ~ __~ p~Et~~f°t`]" `t~~}: Carla Ladd D~°Ie~ 4F= IUiEf:~Titrtl~: 201'i-0~-18 ~tJ~(~'ll1 (~ED ~Y: Larry Gordon, Director of Supply Services,?..?_14 F~~~~B~~d~~~ f3Y: Larry Gordon, Director of Supply St~rviCes C1AT~ ©f~ R~~E~C.~F~~": 2011-Oti-15 t~~t='~F~'t" N~.: f~CS-11-163 St31~J~GT: E11-OSO --~ Consultant Services - F3ramm Street Yards Parking Development ,~ f~~CO11fIiUiEN®ATiOf~l: .t-hat Expression of interest E11-059, Consultant Services ~ t3ramm Street Yards (parking Development, be awarded to MTt~ Consultants inc., Kitchener, ®ntaei~ at their estima#ed fee of $$55,250.00., plus FI.S.T. of $7,182.50., for a total of $62,32.50, based an a satisfactory contract being negotiated and an upset fee being established; and further, That the Director of Supply Services iae auttlorized to execute an agreemen# satisfactory to tl~e City Solicitor. I~ACl~~F2~UNL~: The Bramm St Yards are being developed for surface parking to satisfy a growing Hoed for longer tern~r parking being generated by the growth of businesses in the Warehouse L7istrict. Redevelopment of the Tannery, the School of Pharmacy, the School of Medicine and most recently the Perimeter Development, as well as existing businesses in the area, have all generated more parking than what can be developed on site or is available in surrounding surface parking lots. Tl~e use of the Bramm St Yards for parking on an interim basis will address an ir~~r~~ediate need as wolf as provide a return on investment once the initial capita{ construction costs are paid down. The first phase of parking development in the area north of 13rai~tm St is expected to be in rise for 3 to 5 years, while the second pF~ase of parking development in the area south of Bramm St is expec#ed to be in use for 5 to 7 years. Both areas will eventually be redevelal7ed. i~l~f'()F2T: In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional ServiceslCor7suitants, a Car~rsuitant's Review Committee was established consisting of J McBride, Director of ~i~ranspartation Planning, and L. Gordon, Director of Supply Services. 2 ~ 7 l'-~ - _~ i ~ > ~"~]"I"(;HIy:N~~:~~ ~flll~{1C~'T1111~~Of~OCQ~'~'~~TlI1C~'S~r?j7ll~~"t~12I1~ ~vw~!kitcherrer.rn C:xpressicSns of interest wExre advertised publicly on fhe City of Kitchener website ~~nd on the intereet #hrough the Ontario Prrblic t3uyers Association Electronic Tend€~ring Information System relative to this project, Documents were downEaaded by twenty-eight (2€3) interested parties, and by the closing date of Tuesday July 12th, 201 ~ ,five (Sj responses had been received. _I-he E~eview Car~rmittee met on Thursday August 11th, 201 1, fo review the subn7issions. l he Committee elected to award the project to M~E~E- Consultants Inc., Kitchener, Ontario. The Cornmittee rated consultants on the following cri#eria: Evaluation of Project Manager g Completeness of the Proposal QuaiificationslExpertise Variety & Quality of Disciplines In Fiouselln Consortium ® fast Performance a Knowledge of the City (re: this area) ® Cost A listing of the responding parties foffows for your reference: AECOM Markham, ON MTE Consultants Inc. Kitchener, ON Stantec Markham, ON Waiter Fedy Partnership Kitchener, ON Exp Services Inc Cambridge, ON A1~I~NMEN~" Wl~i"H ~i~"Y C)F KITCH~Nim~ ~TR~~'E~I~ PI.,.AN: Theme: Financial Management Strategic Direction: Ensure respar7sible use of pulalic funds within a srrppartive policy framework. The City of Kitchener's purchasing policies and prat#ices ensure openness, fairness and transparency in the procurement of goods and services. FIIVANClAE IMI"'E~IGA"I-IC}N~. Funding will be provided from Enternal Orclor Group - 52000600 - E~ramm St Surface Parking Development Financial Report is attaci~ed. 2 6 I~ -~ ~ ~~ ~__ ~~,~,{;~I1~.~f_.~~ ~If~fIC~C~f~1~C~~~l'pQl"(~~~,~~fV1C~SC'J)UI"~J17~Ilf ~v~~~~kriclier~erra f3udc~et estirn~te is ~6Q,OOQ. * Surplr_~s funds will remain in this accc~~~nt to b~ used fDr f'i~~se 2 constructic~~ Not Applicable r ` ,~ r: ~ ~ ~ <<; ? ~ Ilan Cl~aprnan, t~eputy CAO & City Treasr~rer, I`inance and Corporate ~~KN©VVL~fJC~~C~ 3Y: Services 2-9 F-ir~arrc:ial urr~rn~ry fic~r ~_xprr~;~ ~ic~r~ cif Ir~t~rosf F1~~[l5ta E~:~c~ine~.~rinc~ C;c~n~~rlfiny Servicez~ f3ramrn St Surface Parking Develop~r~ent Inf~:rnal C)r'der C~rou~ -~ E7200~6~0 As at August g, 20'f ~ t='unciing ior~at•ces Cantributiori from Et)lt= 500,000,00 ~___._.___..._..._:_ r,___~..~._____.. ~_f.otal t~evenue f'rajected 500,000.00 Projected #wxp~encfitures Tender Request E11~059 55,250.Ofl ~iS 1- -Net of Rebate _ Projected Expenses Phase ~ canstr~iction 444,750_.00 Total Expenditures Prajected ~~~500,000.00 Projected Deficit Nate: Tender cost includes all taxes less any applicable rebate Surplus funds will ~'e~nain in the account to be used for Phase 7_ construction 2- 10 T~ ~ ~ c ~~I`['(;Ni-~,\I:~:~~ ~ltl(~11(~Qtl~~(I~JIDYU~~'~~'~VtC~S~2~7111'fl"i1~f7~ 4vrv~~kltcfrerrer.ca ht l€~C)~_f. T~: Pauline f-laustan, acting Cf1C? U~~~E ~F ~flidt;:~l"INCA: 2U11-U$-05 ~Uln3fltli'T~TE[~ f~Y: t_aurie Stecho, Supervisor of Purchasing, 3576 1=~ftt~l~~1~1~[) Ir3Y: I_-aurica Stecho, Supervisor of Purchasing, 3576 11VAF~Uri:~) INVC)1..1IEt~): 9 C~/~TE C~~ ~EF'~FT: 2011 ~ 07~?_0 ~tw,f~©I~T N®.: F=C5-11-156 aEJ~J~~T: l~requalification of General Contractors for Victoria Park take Improvements SEC®I~M~Nf7A~TIC~N; That Council approve a request from the Engineering ^ivisian to proceed with a prequalification process to select a maximum of six (6} General Contractors to be used for Victoria Parl< !_ake Improvements, I~~CKC~OUNt]: `f he Victoria Park take Improvements project is the culmination of several years of study and analysis as well as public requests to address ongoing issues at the Lake including degraded water quality and sedimentation prablerrrs. -t-he selection of a Consultant to undertake the detailed design and contract administration and inspection during the construction was endorsed by Council an March 2f3, 2011. The report to Council (FCS-11-06U) also included a proposed schedule which ou#lined the goal of beginning construction in 2011. The Victoria Park Lake Improvements project is a unique project far the City. Not only is there. a significant amount of accur~~ulatecl sediment needing to be handled and disposed of (in excess of 30,000 m3} while Schneider Creek continues to flaw into the project area, but there are also a number of constraints on the site such as mature vegetation and structures. f~urCherrnore, this is a high profile project for the City in that there is a high degree of public involvement and visibility on account of its historic and cultural significance, as well as its location in the downtown. Construction is proposed during the winter months {Noverz~ber~ ?_U11 to }~pril 2012) when the park usage is lower, to minir7~i~e the impacts to the public and residents. This will result in r~~ore difficult working conditions on account of shorter work days {due to fewer hours of daylight) and 2- 11 ~~ - 3 ~~:~~ ~~ ~f~I~t f ~~..~1~:~~. l~ft7(1~C~flllt~~~f'~?4f'~~~,~~T111~f~S~~p~f`~fI"1~t?~ ~~~v,~rkfrcJrerter€a ~ ~= i~-"'~_ ~~~-::"~- _. ._..:_.~:._: - .r~-.__; ":.:-~,.,.~ ^`,~__~c_. ~ ~=u--r ~~~x.a~Z~. _:;~<,..~_ ~,.i.,cM .. i..- . Y -., . .... ~ ,... ,~_~.~... ~,.- mss. ~.. ... _.._ ,-,~ %~ ~ ~. ~~_. ...._3 patentiai harsh we~~ti~er ear7ditions which can impact the functioning of equipment, Etc. ~l"his also limits the tin~eframe during which a contractor is able to complete the works as the current in--stream construction window allowed by the (Ministry of Natural Resources 4vould only enable work to be undertaken between the months of J~ily to March. An experienced contractor warrld assist with the timely completion of the project. As part of our risi< management exercise for this project, we have identified that a prequalification pracess for the chart-listing of contractors wilf assist the City in managing our risks. The fallowing lists the advantages of proceeding with a prequalification process: Construction pracess will req~rire specialized expertise and need to have a contractor familiar with these processes for a successful project Allow for an evaluation of contractor oxpertiselability without a price factor' ® Allow far interaction with potential contractors before release of tender to identify concerns early in the pracess ® Identify potential bidders to minimize the risk of few or no bids ® Make contractors aware of the aggressive schedule ® Make contractors aware of high level of public visibility and scrutiny ® Facilitate the tender pracess The contractor prequalification process will provide the City with an opportunity to examine the contractor's project history and their experience in the performance of projects of simiiar magnitude and scope. The reference checks facilitake the best indication as to the satisfaction of owners on previous prajocts. As outlined in the Victoria Bark Lake Budget Issue paper #~t4 (included in Council Report DTS- 10-015}, the anticipated construction casts for the Victoria Park Lake kmprovements is between $t.1 and $10.4 million dollars. The prequalification pracess will take into consideration: experience, project team qualifications, quality of work, time management and availability of equipment to complete the project on schedule. ~~p~~~: NIA l~ll~l~NC1At_ IMI='t_ICI~`f'#C7~1~: r ~;~ ~ `i~here are na financial implications to the prequalification pracess. Boyce ,vans, ®eputy City Treasurerl©irector of Revenue 2- 12 3 ,y~9 ~ ,~ 1~C;~~~1 ~'~:~ xlt?r.7I;C~ Q~1~ ~0~'}~~~~~~~~I"JfC~S ~~w~~ff~l}'fir r~r,~r;~r ciCc,r~rrerfa ~'~±.,.:. i...l.` dSF,-S.a~.:1 kr,3..~5s,:'L~~..::3..§r~ ~a ..: x ~ Sr..i,.. ~s~iF. Fif~pC~l::~i~ w~•~~; G~~ria l...add, Chief ~',clrninistrativc~ Ufficer C)A`t' C:~~ i~rliw=~~`f'li~l~: 2U11~~CI--0~I• StJt~~1!'T`f~t=f~ f7`!; Larry t=aordci`~~, Director ci Sut;~ly Services, 2n1~t f'f~~ P.~l~ilWf~ f~'Y: Steve f~Ur r.~c, i"arryPr, 2213 ~~1~";w ~~ f°:~PC,~i~ i": 201 1 ~06-29 ~~PQt°~~{' ~1(~.: f~CS-11-134 ~UE~J:C:~t': T11~038 t-tc~t ~f1ix Asphalt I-Z~GC~M~3~~1f~ATIC)N: That Tender T11-038, Hot lv°lix Asphalt, be awarded as follows: CoC~ F'a~inc~ Inc., ~trattc~rd, Oil at~d Kitchener asphalt l.td., Sf. ~lern~rtfs, QN, far work south ofi King Street; TGG Asphalt: & ~onstructior~, l..ondon, ~N, for work north of King Street, at their tendered ~rr~it prices. ~3A~I{CI~C~UI~~,~: Aspf~alt is an an-doing maintenanc;/, repair and operational requirement for repairlrestoration of city streets, walks and pathways. -f-he actual spend aver the past twelve (12) months was $47?,153.86.. F:ln l~ fl lwc`f _L enders wE:r-e advertised put7licly in f he l~eca~rd, on tl~e City cif 1<itcf~re;r~~r wel:~siic ~~nt1 thc~ Intcrr~et tliroticih the C}ntr~ria Puk~lir; Bt.ryers F-lectrc~nic Tendr.:rinc~ IrZforrnation System. Nine (t3) potential birldc,rs downloaded tender c3oc;ur~rrents, anti by the E;losirx,~ datE: of 7~hursday h~1ay 26, 2011, fo~ir (4} tenders had 4~eer~ received. The following tenders uvert? received: [aid Price __ Innovative Surface Sol~rtions Ajax UN ~ 16,618.00 Coco Paving lr~c. Stratford CN ~ 444,118.B2k TCG 11spl~ralt &: Constrtirtian I_ondor~ C7N ~, 9J0,862.T6} l~ltCa~lf~a~li~i .'~s}11~1tat Ltrf~ `1`~ . 4r~novative Surfact; Solsstions hid ors one itt~n~ and the unit pr;cc: for tl~e iken~ wits not low hid. Coca having lnc. providc;d pricing orr five ifenis out of lire aievc;n listod, sa the: ~tw~irt9 far soutl_r 2- 13 Y~r~ -~ ~ ~'~.i~ i t :c;, ~, :~ ~ ~II~G~C~ ~l)~ Ct~l,~~~`~f~ ~~'~~~~~~ ~~~S~7r frlt~'rrf °r~,~~;~ t~ic~'1~r~ert~1 .~_a. .,~~.~r.~a~.~~~.r,..~x~.:e:.~'b~A.~~u-..w.v...~~.m[~tz~,~.~.ab .~..w~ss,., e,..r „Y.v.c =ux..~~«..,_z€W._,.~~.,-.~..~.:~;~ -~~~., ~~t-~~a of Kirk Street .vas spin t;ett~veen CoC;o i~-'~~+,~il~c,} {rec. and a<itcher:er F,sphait t_'d., ~~vho ~n~ern ar~l~~ to provide pricing on GiI eleven items. T'r~e a~lvar~! of ti~is tender is split in order to ailr~~~v Uoera?ions s€aft efficient access to materials ~'US~~~ on ti ~~? prC~Xir"rlily i~1 El~~ic GVOi~'iC SI'iE? In rein:;tivn tG ti"~e c`35Gha ii piC~-L;p iCLatiCnS. "(his tender i5 Lased can fixec# unit prices, for a or,c year terra and on an estiri~4'ed representative sampling of asphalt r~~aterials used in tt7e previous year. F~ckual spend will depend on file level of construction activity tl-3roughout the terrri of tine contract. The price decreased an average of X1.35% from t~ re 2010 tender. Tire tenders vvero revie~~ved by S. Berry, Manager, l~laintenance Operations, D. €~toore, Qper~ttions Supervisor, and S. f~r.rdal<, Buyer, who concur uvith tine above recommendation. 1\LECN~f~NT WITii1 ~i~`C'`( n~ ktl~'GW£Nt~ a~~!-`RT~~I~ ~L~iV; ~i~henie: Financial Management Strategic Direction: Ensure responsible use of public funds within a supportive policy framavuork. The City of Kitchener's p~rrchasing policies and practices ensure openr7ess, fairness and transparency in the procurement of goods and se:rvicos. F~11~1~~G1~1L IMf'f_t~~-1`flt7N~~ ~unc4ing will be provided fror~~ various operating accounts as rec;uirecJ. (~` C:C~I~+71VlUPvi-rY f::NCa~'~C~:~k~MC~.N~t~: I ~ ~ \~ ~, ~;,~ _ ~ = ', Not applicable ~~ ~ i ~ ~ j i~~~__= ,l ~~ ,ti_. _.._.. L1 ~. ~~ \\\ ``~ ~..._._.,_ t)<arF (,~~,;~~n~i ~€~, f)c~~lity C'!,(, ~~, (r!, -l.rt ~.,trr~a, ! n12~~1(t ir~.l (.,car{x~r~;l€~: T~~F:~aWL.~.f~C;,U ~3Y: services 2- 14