HomeMy WebLinkAboutFCS-11-170 - T11-066 - Cab and Chassis
REPORT TO:
S~a~'Re~port
finance and Corporate Services department
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2011-09-19
Larry Gordon, Director of Supply Services, 2214
Laurie Stecho, Supervisor of Purchasing, 3576
N/A
2011-08-25
FCS-11-170
www.kitchenerca
T11-066 -Three (3) 29,937 kg (66,000 Ib) G.V.W. Tandem
Rear Axle Conventional Cab and Chassis
That Tender T11-066 -Three (3) 29,937 kg (66,000 Ib) G.V.W. Tandem Rear Axle Conventional
Cab and Chassis, be awarded to Team Truck Centres Limited, Kitchener, Ontario, at their
tendered price of $276,600.00, plus H.S.T. of $35,958.00, for a total of $312,558.00
BACKGROUND:
These units will be replacing 201304, 976138 INS -Operations and 996361 INS -Utilities, as
approved for replacement in the 2011 equipment review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seventeen
(17) potential bidders downloaded tender documents, and by the closing date of Thursday
August 18, 2011, five (5) tenders had been received.
The following tenders were received:
Bid Price
Team Truck Centres Kitchener ON $ 312,558.00
Altruck International Kitchener ON $ 317,666.73
Highway Sterling Western Star Ayr ON $ 336,382.92
Kenworth Truck Centres Innisfil ON $ 348,492.00
Cambridge Mack Cambridge ON $ 372,900.00
Tenders were reviewed by M. Born, Manager of Fleet and L. Stecho, Supervisor of Purchasing,
who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010/5017020 Fleet Equipment Purchases.
Financial report is attached.
Budget estimate is $560,000.00
The balance will be used for outfitting, dump bodies and plow equipments. Any surplus is
returned to the equipment reserve to fund future equipment purchases.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
111-2
Fleet 2011 Purchase Activity, as of September 8, 2011
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Upgrades
Additionals
Contingency
Prior Year Approved Purchases deferred until 2011
Actual 2011 YTD Purchases,
2,658,900
197,000
479,000
166,745
2,455,630 5,957,275
Encumbrances, net of rebates
1,817,223
471,121
Balance available, September 8, 2011 3,668,931
Less: T11-066 276,627 276,627
HST @ 13% 35,961
HST rebate (31,093) 4,869
Outfitting 0
Budget for remaining equipment 3,387,435
Projected Surplus(Deficit) 0
Note: Any surplus is returned to the equipment reserve to fund future equipment purchases.
Z:\General\OCC Directory\Committees\Council - regular\2011\2011-09-19\Staff Reports\T11-066 Financial Report
9/15/2011 for Recommendation.xls Sept 8 2011
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