HomeMy WebLinkAboutLibrary - 2011-08-17KPI~
KITCHENER PUBLIC LIBRARY
1. CALL TO ORDER
MINUTES OF BOARD OF TRUSTEES
MEETING FOR
KITCHENER PUBLIC LIBRARY BOARD
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 7:00 p.m. on Wednesday, August 17, 2011, by Chair, Mr. Dan Carli, in
the Caucus Room at City Hall.
TRUSTEES PRESENT
Ms. Jennifer Ball, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr.
Mike Farwell, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Bruce MacNeil,
Ms. Jacqueline McLaren, Mr. David Sterritt, Councillor Berry Vrbanovic.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Sabina Franzen, Ms. Gloria Grigas.
RRGRFTS
Ms. Lesa Balch, Ms. Ann Wood.
2. WELCOME
Mr. Carli welcomed Ms. Jacqueline McLaren. City Council appointed Ms.
Jacqueline McLaren to the KPL Board for the remainder of the term ending
November 30, 2014.
3. AGENDA REVIEW
11-34... On motion by Mr. Wayne Buchholtz and seconded by Mr. Bruce MacNeil, it was
RESOLVED that the Agenda be adopted.
CARRIED
There were no pecuniary /conflict of interest declarations.
Kitchener Public Library Board 2 August 17, 2011
4. MINUTES of the Board Meeting of June 15, 2011.
11-35... On motion by Ms. Jemlifer Ball and seconded by Mr. David Sterritt, it was
RESOLVED that the Minutes of the Board Meeting of June 15, 2011, be adopted.
CARRIED
5. BUSINESS ARISING
None.
6. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
Updates
Advocacy
Mr. Dan Carli attended Kidspark which was well attended again this year at
Victoria Park on Sunday, August 14. He thanked staff for their efforts.
The Chair thanked Ms. Sonia Lewis, KPL staff and Board representatives, Ms.
Jemlifer Ball, Mr. Bruce MacNeil and Mr. Mike Farwell, for attending the opening
night performance of JM Drama's Spelling Bee production, the proceeds from
which went to promote the Let's Read initiative.
[Councillor Kelly Galloway joined the meeting.]
Ms. Sonia Lewis, along with the Chair and Executive Director of the Federation
of Ontario Public Libraries met with the Honourable John Milloy in July to
outline concerns about provincial funding for public libraries.
Please contact Gloria by the end of August if planning to attend the Chamber of
Conunerce AGM on September 14 at 5 pm or the Networking Breakfast on
September 22.
Kitchener Public Library Board 3 August 17, 2011
The joint meeting of the Library Boards of the Cambridge, Waterloo and Guelph
Public Libraries and the Region of Waterloo's Library Committee will be held at
Waterloo Public Library's new Harper Branch from 6:30 to 9:00 pm. The
proposed date of November 2, 2011 may need to be revised. The agenda
includes a tour of the branch, networking and a guest speaker.
On Tuesday, August 2, 2011, Ms. Sonia Lewis and Mr. Dan Carli attended the
presentation of the Ontario Trillium Foundation grant to the Kitchener-Waterloo
Art Gallery and Kitchener Public Library.
Correspondence
A thank you note for the Library Board's donation in memory of Grace Schmidt
was received from her family and circulated at the meeting.
Editorial in The Record
An article in The Record on August 9, and editorial on August 16, 2011,
highlighted KPL's fundraising campaign.
(b) Facilities Planning & Building Conunittee
Updates
Central Library
In Mr. Mike Farwell's update regarding the progress of the Central Library, it
was noted that the parking garage slab on grade and P21eve1 has been poured
and work has commenced to insulate the Bechtel Mural wall. A recent LEED
status meeting indicates the project is on target for LEED points.
[Mr. Tim Blundon joined the meeting.]
A one month delay in the substantial completion date has been agreed on at no
charge to KPL and the City. This moves the substantial completion date from
March 2013 to Apri13, 2013.
Work will continue on pouring the garage exterior walls and columns and on
preparation for pouring the next level of t11e garage.
Southwest Kitchener Branch
The Southwest Urban Area Studies (Rosenberg) Master Plan was approved at a
Special Council meeting on August 15, 2011.
Kitchener Public Library Board 4
August 17, 2011
The proposed library/community centre location remains unchanged but a
Catholic elementary school and neighbourhood park are now shown adjacent to
the librar~s facility.
Development Charges
KPL staff have been participating in discussions with City staff about the
projected shortfall in Development Charges. The initial focus is on capital
projects planned for the 2012 - 2014 hmeframe.
(c) Finance Conunittee
Tune 2011 Balance Sheets
11-36... On motion by Ms. Lynn Gazzola and seconded by Councillor Berry Vrbanovic, it
was RESOLVED to accept the June 2011 Financial Statements, as printed.
CARRIED
11-37... On motion by Ms. Lynn Gazzola and seconded by Ms. Jennifer Ball, it was
RESOLVED to accept the July 2011 Financial Statements, as printed.
CARRIED
2011 Year End Projections
The Finance Conunittee Chair, Ms. Lynn Gazzola, reviewed the 2011 Year End
Revenue Projections.
2012 Draft Capital Budget
Ms. Lynn Gazzola presented the capital forecast for 2012 - 2021.
11-38... On motion by Ms. Lynn Gazzola and seconded by Mr. Wayne Buchholtz, it was
RESOLVED to approve the draft Capital Forecast 2012 - 2021, as printed.
CARRIED
2012 Draft Operating Budget
Ms. Lynn Gazzola presented the 2012 Operating Budget.
11-39... On motion by Ms. Lynn Gazzola and seconded by Mr. Mike Farwell, it was
RESOLVED to approve the draft 2012 Operating Budget, as printed.
CARRIED
Kitchener Public Library Board 5 August 17, 2011
The Councillors requested talking points and overview of KPL's resource budget
during the past 5 years.
(d) Fundraising Committee
Updates
Mr. Wayne Buchholtz reviewed recent fundraising efforts, including a mail
solicitation sent out in late July.
Mr. Paul Dickson has been focusing on stewardship of existing donors and has
requested help from the Board to make follow up phone calls to thank donors.
Mr. Mike Farwell, Mr. Wayne Buchholtz, Mr. Bruce MacNeil, Mr. Dan Carli and
Ms. Lynn Gazzola volunteered to help.
Ms. Sonia Lewis and Mr. Paul Dickson met with Board of the Kitchener
Downtown Business Improvement Area (KDBIA) on August 16 to provide an
update on the central library project.
A positive article in The Record on August 16 highlighted KPL's fundraising
campaign.
(e) Report of the Secretary-Treasurer and CEO
Updates
Ms. Sonia Lewis noted that 969 participants submitted surveys to help with the
future strategic planning and redesign of KPL's visual identity.
Reconunendations will be presented at a future Board meeting.
KPL has engaged Environics to conduct a community telephone survey after
Thanksgiving. The results will be used in next yew's strategic planning process.
Emails distributed in Past Month
No questions were noted.
7. II. NEW BUSINESS
None.
8. III. PRESENTATIONS
(a) Report of Councillors
Councillor Kelly Galloway noted that the Conununity & Infrastructure Services
Committee reaffirmed the Public Art Policy, as approved on September 20, 2010.
Kitchener Public Library Board 6
August 17, 2011
The City is seeking snore feedback for its draft Multi-Use Pathways & Trails
Master Plan by the end of September.
9.
11-40...
Councillor Galloway indicated the follow-up report on Kitchene~'s economic
development strategy symposium is expected this fall.
ADJOURNMENT
There being no further business, on motion by Mr. Bruce MacNeil, it was
RESOLVED to adjourn the meeting at 7:55 p.m.
CARRIED
Chair
Secretary-Treasurer
Kitchener Public Library Board 7 August 17, 2011
Attachments Accompanying August 17, 2011 Board Meetingl
(a) June 15, 2011 Library Board Minutes
(b) June 2011 Financial Statement
(c) July 2011 Financial Statement
(d) 2011 Year End Projections
(e) 2012 Draft Capital Budget
(f) 2012 Draft Operating Budget
(g) September 2011 Calendar of Events
(h) 2010 Annual Report
(i) Finance Committee Report
(j) Updated KPL Library Board Contact List
(k) Email Summary from CEO to KPL Board June 8 -August 9, 2011
(1) KPL Leartiirig £~ Techtiolog~ Nezus