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HomeMy WebLinkAboutFCS-11-179 - 2012 Council & Standing Committee Meeting ScheduleS~r~~'Re~p~rt I~TCH~.~T~,~. ,finance and ~orporafe Services Deparfinenf www.kirthenerca REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: Finance & Corporate Services Committee September 29, 2011 R. Gosse, Director of Legislated Services/City Clerk R. Gosse, 2809 n/a September 19, 2011 FCS-11-179 2012 COUNCIL & STANDING COMMITTEE SCHEDULE That the schedule attached to Finance & Corporate Services Department Report FCS-11-179 dated September 19, 2011, be approved as the 2012 schedule of Council and Standing Committee meetings. BACKGROUND: Each year Council adopts a schedule of Council and Standing Committee meetings for the following year. The schedule ensures at a minimum, a 5 week break during the summer and that no meetings are scheduled during March Break or, the Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) annual general meetings. As well, every attempt is made to reflect the schedule of Regional Council. REPORT: Since 2008, the number of committee/council meetings has been 15 and the schedule generally follows the Region's 3-week schedule with an off week occurring every 3 weeks. The recurring issue each year is the fact that of the 12 holidays, 5 are held on Mondays. Regional council meet on either Tuesdays (committees) or Wednesdays (council) and therefore not impacted by the holiday Mondays. This results in some adjustments being made in trying to align with the Region's schedule. This year the proposed Regional schedule was deferred to allow input from the regional municipalities and to specifically look at the impact of scheduling meetings during those weeks when the Monday is a statutory holiday. The recently adopted Regional schedule has been adjusted so that meetings are not scheduled during those weeks. The proposed Kitchener schedule aligns with the adopted Regional schedule with the exception of 2 weeks in June. The following is a listing of Holidays, Conferences and March Break for 2011: Holidays: New Years Day Fri. Jan. 2 Family Day Mon. Feb. 20 Good Friday Fri. Apr. 6 Easter Monday Mon. Apr. 9 Victoria Day Mon. May 21 Canada Day Mon. Jul. 2 Civic Holiday Mon. Aug 6 Labour Day Mon. Sep. 3 4-1 S~r~~'Re~p~rt I~TCH~.~T~,~. ,finance and ~orporafe Services Deparfinenf www.kirthenerca Thanksgiving Mon. Oct 8 Christmas Day Tue. Dec. 25 Conferences & March Break: March Break Mar. 12 - 16 FCM Jun. 1 - 4 AMO Aug 19 - 22 Remembrance Day Mon. Nov. 12 Boxing Day Wed. Dec. 26 The following are the dates for Committee and Council meetings for the proposed schedule. Month Committees Council Budget Audit Janua 9, 30 16 19 (2012 budget) February 27 6 March 19 5, 26 5 April 16 23 May 7, 28 14 June 18 11, 25 25 July August 13 27 September 10, 24 17 17 October 15 1, 22 November 5, 26 19 8 (2013 budget) December 10 3, 17 6 (2013 budget) 3 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Communication & Customer Service -establishing a schedule provides the public with information on when meetings will be taking place. FINANCIAL IMPLICATIONS: n/a COMMUNITY ENGAGEMENT: The approved schedule will be sent to Roger's Cable for the televised Council meeting dates. The schedule will be posted on-line in the corporate calendar and will appear in Your Kitchener. ACKNOWLEDGED BY: D. Chapman, Deputy CAO -Finance & Corporate Services Department 4- 2 ~ CITY OF KITCHENER ~ f.~,,12 2012 MEETING SCHEDULE JANUARY S M T W T F S 1~ 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 © 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY S M T W T F S 1 2 3 4 5 ~ 7 8 9 10 11 12 13 14 15 16 17 18 19 ~ 21 22 23 24 25 26 27 28 29 MARCH S M T W T F S 1 2 3 4 Q 6 7 8 9 10 11 12 13 14 15 1'6 '' 17 18 '19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL S M T W T F S 1 2 3 4 5 7 8 ~ 10 11 12 13 14 15 1 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S M T W T F S 1~ 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S M T W T F S 1 2 3 4 5 6 7 9 10 11 12 13 14 1 16 17 18 19 20 21 ~~ 23 24 25 26 27 28 29 30 31 COUNCIL/COMMITTEE OF THE WHOLE \ Holidays March Break (Mar 12-16) MAY S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 ,~ 29 30 31 S M T W T F S 1 2 3 4 5 ~ 7 8 9 10 11 12 13 14 15 16 17 18 19 20 '21 22 23 24 25 26 27 28 29 30 31 S M T W T F S 1 2 3 4 ~ 6 7 © 9 10 11 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 JUNE S M T W T F S 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 n 26 27 28 29 30 SEPTEMBER S M T W T F S 1 2~ 4 5 6 7 8 9 1I1 11 12 13 14 15 16 ~ 18 19 20 21 22 23 ~4 25 26 27 28 29 30 S M T W T F S 1 2 ~Q 4 5 © 7 8 9 1t1 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~ 27 28 29 30 31 STANDING COMMITTEE COUNCIL/AUDIT COMMITTEE BUDGET ~FCM Conference(June 1-4) ~AMO Conference(Aug 19-22) Dec. 17th Council meeting could be moved to Dec. 13 4-3