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HomeMy WebLinkAbout2011-05-30COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 1:00 p.m. Present: Councillor K. Galloway - Chair Mayor C. Zehr and Councillors S. Davey, Z. Janecki, B. Vrbanovic, J. Gazzola, Y. Fernandes, P. Singh, B. Ioannidis, F. Etherington, D. Glenn-Graham. Staff: J. Willmer, Deputy CAO, Community Services P. Houston, Deputy CAO, Infrastructure Services J. Evans, Director of Revenue S. Turner, Director of By-law Enforcement M. May, Interim Director, Human Resources K. Baulk, Director of Enterprise T. Beckett, Fire Chief G. Murphy, Director of Engineering J. McBride, Director, Transportation Planning J. Sheryer, Assistant City Solicitor C. Tasker, Internal Auditor J. Young, Manager, Special Events D. Lupsa, Design & Construction Project Manager J. Oullette, Facilitator/Volunteer Resource R. Schirm, Supervisor, Crossing Guards K. Carmichael, Supervisor, Traffic and Parking C. Musselman, Senior Environmental Planner S. Brasseur. Traffic Project Co-ordinator C. York, Arts/Culture Co-ordinator D. Gilchrist, Committee Administrator 1.CSD-11-076 - REQUEST FOR THE CITY OF KITCHENER TO BECOME AN OBSERVING - ORGANIZATION OF SUSTAINABLE WATERLOO The Committee considered Community Services Department report CSD-11-076, dated May 30, 2011, recommending that the City become a member of Sustainable Waterloo’s Regional Carbon Initiative as an Observing Organization. In response to questions, Councillor Vrbanovic advised that although the Federation of Canadian Municipalities (FCM) is very active in environmental matters, they need public and private partnerships. Ms. C. Musselman advised that joining Sustainable Waterloo provides the City with additional resources and Councillor Glenn-Graham advised that this organization will be rebranding. On motion by Councillor D. Glenn-Graham - it was resolved: “That the Mayor and Clerk be authorized to execute an agreement with Sustainable Waterloo, satisfactory to the City Solicitor, to enable the City of Kitchener to become a member of Sustainable Waterloo’s Regional Carbon Initiative as an Observing Organization on the basis of the $5,000 membership fee being waived in the first year; and, That Mayor C. Zehr be appointed as a member of the Sustainable Waterloo Advisory Board, as a means of enhancing relationships with other organizations within Waterloo Region who are pursuing green house gas reductions; and further, That the Sustainable Waterloo membership fees be reviewed at the end of the first year” . 2.INS-11-040 - TRAFFIC CALMING FOLLOW UP REVIEW - CLARK AVENUE The Committee considered Infrastructure Services Department report INS-11-040, dated May 19, 2011, recommending that the existing traffic calming measures on Clark Avenue remain in place. In response to questions, Mr. Carmichael advised that the Clark Avenue Traffic Calming was undertaken on the basis of a survey of only Clark Avenue residents. As a result of the traffic calming measures taken, staff received many calls from Woodhaven Road and Seibert Avenue residents stating that traffic has increased on their streets. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 41 - CITY OF KITCHENER 2.INS-11-040 - TRAFFIC CALMING FOLLOW UP REVIEW - CLARK AVENUE, CONT’D On motion by Councillor D. Glenn-Graham - it was resolved: “That the existing traffic calming measures (five (5) speed humps) on Clark Avenue from Wilson Avenue to Siebert Avenue remain in place.” 3.INS-11-044 - ON-STREET PARKING REGULATIONS - NORTHMANOR CRESCENT The Committee considered Infrastructure Services Department report INS-11-044, dated May 19, 2011 recommending the prohibition of parking during winter months, on a portion of Northmanor Crescent. On motion by Councillor D. Glenn-Graham - it was resolved: “That the Uniform Traffic By-law be amended to prohibit on-street parking from January 1st to March 31st of each year along the inside portion (odd numbered houses) of Northmanor Crescent.” 4.CSD-11-008 - DEMOLITION CONTROL APPLICATION DC11/04/G/GS - CORNWELL FINNIGAN LTD. - 517 GLASGOW STREET The Committee considered Community Services Department report CSD-11-008 dated May 17, 2011, recommending unconditional approval of the demolition control application for 517 Glasgow Street. On motion by Councillor D. Glenn-Graham - it was resolved: “That Demolition Control Application DC11/04/G/GS requesting permission to demolish one (1) single detached dwelling located at 517 Glasgow Street, owned by Cornwell Finnigan Ltd., be approved without conditions.” 5.CSD-11-068 - EXEMPTION TO CHAPTER 450 (NOISE) - HIGHLAND STIRLING COMMUNITY GROUP The Committee considered Community Services Department report CSD-11-068 dated May 18, 2011, recommending that the Highland Stirling Community Group be permitted an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code, for their weekly Neighbourhood Market events. On motion by Councillor D. Glenn-Graham - it was resolved: “That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Highland Stirling Community Group for their weekly Neighbourhood Market events, for each Wednesday afternoon, from June 29, 2011, to September 14, 2011, between the hours of 11:00 A.M. and 2:30 P.M.” 6.CSD-11-069 - EXEMPTION TO CHAPTER 450 (NOISE) - KITCHENER YOUTH ACTION COUNCIL (KYAC) - UNITY JAM The Committee considered Community Services Department report CSD-11-069 dated May 18, 2011, recommending approval of an exemption from Chapter 450 (Noise) of the City of th Kitchener Municipal Code for the 9 Annual Unity Jam. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 42 - CITY OF KITCHENER 6.CSD-11-069 - EXEMPTION TO CHAPTER 450 (NOISE) - KITCHENER YOUTH ACTION COUNCIL (KYAC) - UNITY JAM, CONT’D On motion by Councillor D. Glenn-Graham - it was resolved: “That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Kitchener Youth Action Council (KYAC) on Friday, August 19, 2011, between the hours of 4 P.M. and 11:30 P.M. for the 9th Annual Unity Jam concert to be held in the Civic Square.” 7.CSD-11-072 - EXEMPTION TO CHAPTER 450 (NOISE) - BOBBY O’BRIEN’S The Committee considered Community Services Department report CSD-11-072 dated May 18, 2011, recommending approval of an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code, for Bobby O’Brien’s for a blues band playing on their patio. On motion by Councillor D. Glenn-Graham - it was resolved: “That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Bobby O’Brien’s, 125 King Street West, for each Wednesday evening between the hours of 8:00 P.M. and 11:00 P.M., from June 8 to October 12, 2011, for a Blues band, playing on their patio area.” 8.CSD-11-070 - ARTS AND CULTURE ADVISORY COMMITTEE WORK PLAN 2011 – 2012 The Committee considered Community Services Department report CSD-11-070 dated May 13, 2011, recommending the 2011-2012 work plan for the Arts and Culture Advisory Committee (ACAC). Mr. D. Bourgeois, Chair of the Arts and Culture Advisory Committee, presented the work plan, advising that it is consistent with Council’s direction. The 4 priority areas are: the City’s role in regional arts and culture development, contributions to terms of reference for a feasibility study for a multi-use arts facility downtown and the development of an arts cluster, convergence of arts and technology; and, youth engagement, audience development, cultural tourism. Mayor Zehr questioned ACAC’s relationship with the enabling organization. Mr. Bourgeois advised that the enabling organization’s CEO met with the Committee to advise that they are heavily involved in box office and audience development and ACAC does not want to duplicate this work. Councillor Fernandes recommended focusing on local artists when works of public art are awarded. Mr. Bourgeois advised that the Ontario Arts Council promotes an open competition; however, if Council wants the focus to change to local artists then Council can so direct. Councillor Fernandes responded that the optics would be better if we showcase our own artists. Councillor Vrbanovic stated that we must be careful that we do not become too inward looking which could flow to other municipalities. He suggested that we need to grow and provide more arts and culture entertainment and more festivals. Mr. Bourgeois responded that ACAC will try and differentiate what this City should deliver, facilitate and fund in whole or in part. On motion by Councillor B. Ioannidis - it was resolved: “That the Arts and Culture Advisory Committee (ACAC) Work Plan 2011-2012, as attached to Community Services Department report CSD-11- 070, be approved.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 43 - CITY OF KITCHENER 9.PRESENTATION – KITCHENER HORTICULTURAL SOCIETY UPDATE Mr. B. MacNeil was in attendance on behalf of the Kitchener Horticultural Society to provide the annual update of their stewardship of Rockway Gardens. He advised that they have been managing Rockway Gardens for 83 years and have added value to their management of the gardens: they received $65, 000 in donations last year which helped to pay for some of the capital expenses; they propagate their own plants at Fred’s nursery; and, volunteers help with maintenance. Respecting staff, Mr. McNeil advised that they have 7 paid staff but the rest are volunteers. Mr. MacNeil then advised that they are facing some challenges: the small greenhouse needs repairs; the irrigation system needs to be replaced; and, they are concerned about a potential heritage designation. Several members of the Committee offered their appreciation to Mr. MacNeil for the work the Society does at Rockway Gardens. Mayor Zehr advised that replacement of the irrigation system needs to be discussed with City Council. Mr. MacNeil responded that the Society will be discussing the matter with City staff who will bring the matter forward to this Committee in a few months time. Councillor Gazzola questioned whether Mr. MacNeil has had an opportunity to discuss heritage designation with staff and he advised that he has spoken with one member of staff and that person indicated that heritage designation may come forward this year. Councillor Vrbanovic noted the substantial difference between the part of the gardens looked after by the Society and that looked after by staff. Mr. MacNeil advised that, some years ago it was decided that a portion of the garden would be naturalized. Members of the board would be happy to discuss maintaining that additional garden area. 10.CSD-11-067 - AMENDMENTS TO CHAPTER 711 (OPEN AIR BURNING) The Committee considered Community Services Department report CSD-11-070 dated May 20, 2011, recommending amendments to Chapter 711 (Open Air Burning) of the City of Kitchener Municipal Code and Mr. S. Turner presented the report. He advised that backyard fires are regulated by certain criteria. Staff reviewed the by-law and wants to remove the word “excessive” from the definition of nuisance and expand the definition to include anything that bothers a neighbour. Staff now has to deal with people who use wood burning devices as heating devices and it is now necessary to add a definition for outdoor appliance. Mr. B. Rennie addressed the Committee concerning a constant problem he has had to deal with concerning smoke coming out to his property from a neighbour’s outdoor appliance used to heat the water in his pool. He stated that this smoke has several impacts: friends and family could not go to his home if they had health problems such as asthma; they had the expense of air conditioning all last summer to keep smoke out of the house; and, they had the expense of running the clothes dryer all summer rather than hanging clothes out to dry. Mr. Rennie then advised that the term “nuisance” does not address the health impact of the smoke. He stated that wood smoke is so fine that doors and windows can not keep it out. In response to questions from the Committee, Mr. Rennie advised that this home made, wood burning, heating device has been in its current location since last year. He stated that a device of this kind should not be used in an urban area; as it is not a recreational device and by design it gives off a large amount of smoke. In response to a question, Mr. Turner stated that appliances are being included in the proposed regulations and they will be evaluated at the end of the summer. Following discussion Mayor Zehr moved the recommendation in the staff report, several members of the Committee having agreed to the approach being taken by Mr. Turner to review the situation with appliances in the fall. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 44 - CITY OF KITCHENER 10.CSD-11-067 - AMENDMENTS TO CHAPTER 711 (OPEN AIR BURNING), CONT’D On motion by Mayor C. Zehr - it was resolved: “That a by-law be enacted to amend Chapter 711 (Open Air Burning) with regard to the nuisance provision of the by-law and the inclusion of outdoor wood burning appliances, as outlined in Community Services Department report CSD-11-067.” 11.INS-11-046 - DONATION OF WOODLOT LANDS (TILT BUSH) - DOON SOUTH COMMUNITY The Committee considered Infrastructure Services Department report INS-11-046, dated May 13, 2011, recommending acceptance of 8.18 ac. of land containing a portion of Tilt’s Bush, being part of ESPA 30, from Dane Gubler. Councillor Y. Fernandes noted the $2,000 per acre required for annual maintenance. Ms. Houston advised that the maintenance includes fallen branches and bush cleaning. Councillor Fernandes commented that there is no minimum amount of work done in Brigadoon. Ms. Houston responded that the $2,000 is not being added to the budget but simply telling the Committee what the cost is. She stated that she is well aware of the fact that forestry management and maintenance is under funded. Members of the Committee expressed concern about neighbours encroaching onto City woodland and staff was directed to let the residents of Forest Creek Drive know that the City owns the abutting forest, by way of stakes or signs. On motion by Councillor Y. Fernandes - it was resolved: “That the City of Kitchener accept the donation of 3.309 ha (8.18 acres) of land containing a portion of a woodlot, known as Tilt’s Bush, that is part of ESPA 30 (Strasburg Floodplain Forest) and described as Part 4 of 58R16158 from Dave Gubler; and, That the Mayor and Clerk be authorized to execute the required documentation to effect the transfer of title, subject to the terms and conditions as are satisfactory to the City Solicitor; and further, That the City of Kitchener provide Dave Gubler with a charitable donation receipt for the appraised value ($81,800.00) of the parcel of land.” 12.INS-11-041 - STORMWATER RATE CREDIT POLICY DEVELOPMENT - 2011 WORK PLAN The Committee considered Infrastructure Services Department report INS-11-041, dated May 20, 2011, advising that the Stomwater Rate Credit Policy is a shared services initiative with the City of Waterloo. Further, this report is for information only. Mr. G. Murphy advised that staff will come back to Committee later this year with a recommended policy. Mr. N. Gollan then presented the information report. Councillor Galloway directed that farmers be included in the list of stakeholders. On motion by Mayor C. Zehr - it was resolved: “That the proposed work plan and stakeholder engagement process for the Stormwater Rate-Credit Policy Development be received for information.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 45 - CITY OF KITCHENER 13.INS-11-043 - HURON ROAD – IMPROVEMENTS - CONSULTANT PURCHASE ORDER EXTENSION The Committee considered Infrastructure Services Department report INS-11-043, dated April 27, 2011. Mr. Murphy presented this report and advised that the additional work resulted from phasing the development. He then advised that of the additional $170,000, 2/3 will be paid by the developers and the remaining 1/3 by the City through development charges, not the tax levy. In response to questions form the Committee, Mr. B. Korah advised that $13M was approved in the capital forecast for this project, so even with this increase in cost, the project is within budget. Councillor Z. Janecki brought forward a motion to approve the staff recommendation which Carried was voted on by a recorded vote and as follows: In support: Mayor C. Zehr and Councillors J. Gazzola, D. Glenn-Graham, B. Ioannidis, Z. Janecki, K. Galloway, S. Davey, B. Vrbanovic, F. Etherington and P. Singh; In Opposition: Councillor Y. Fernandes. On motion by Councillor Z. Janecki - it was resolved: “That the Purchase Order for MTE Consulting Inc. be extended in the amount of $169,860.00 plus applicable taxes for the contract administration and inspection services for Huron Road Improvements from Strasburg Road to Fisher Hallman Road.” 14.FCS-11-111 - TRANSPORTATION PLANNING RESOURCE REVIEW - AND - INS-11-039 - OPTIONS FOR IMPLEMENTING CYCLING, TRANSPORTATION DEMAND - MANAGEMENT AND TRAFFIC CALMING Ms. P. Houston introduced this matter reminding Council that during the Capital Budget review only a limited amount of funding was approved for implementation of the Cycling Master Plan and Transportation Demand Management. Ms. C. Tasker, Internal Auditor, has completed a resource review of Transportation Planning to provide Council with an evaluation of the staffing resources and work capacity as it currently exists. Ms. Tasker advised that the purpose of her review is to allow for the preparation of options and to provide an unbiased assessment. Ms. Tasker advised that her findings include the following: this division is operating at full capacity and at times beyond capacity; existing staff are unable to assume additional workload required to move key initiatives forward or manage future growth in the City. Another critical finding is that the Director will retire in the less than 3 years and he is currently working on day to day functions that should be handled by staff. She concluded by advising that staff has no capacity to take on more work at this time. She urged Council to include the necessary funding in the next year’s budget to increase staff; and reminded the Committee that the impact of population growth also needs to be considered. Mr. J. McBride advised that Transportation Planning does not have sufficient staff to move important initiatives forward. In order to move forward with the parking enterprise model, a parking manager is critical. Funding for a parking manager will be included in the 2012 budget. There is still $50,000 available in this year’s budget to pay for an additional staff position for 6 months and if used to hire a TDM Co-ordinator it will mean that this will entail paying for the position on a full-time basis in the 2012 budget. Also, the Transportation Planning Project Manager will be included in the 2012 budget. He asked the Committee for its help and direction. Mayor Zehr referred to page 14b-5 in the agenda package and questioned whether the totals of $400,000, $200,000 and $600,000 are already partially paid by the $150,000 remaining in the 2011 budget. Mr. McBride confirmed that there would be $150,000 in the budget due to a delay in traffic calming implementation, which will not take place until the summer of 2012. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 46 - CITY OF KITCHENER 14.FCS-11-111 - TRANSPORTATION PLANNING RESOURCE REVIEW, CONT’D - AND - INS-11-039 - OPTIONS FOR IMPLEMENTING CYCLING, TRANSPORTATION DEMAND - MANAGEMENT AND TRAFFIC CALMING, CONT’D A discussion ensued as to whether the job descriptions could be re-arranged thus requiring less staff; including having existing staff taking on some of the work. Also discussed was the fact that at budget time, if the requested funding for the parking enterprise was approved, the enterprise would have been in debt for approximately 20 years. Mayor Zehr commented that during the budget process a number of things happened and by taking cautious actions things happened that were not intended. He stated that if Council is serious about Transportation Demand Management and the Cycling Master Plan, then we will have to fund them. Mayor Zehr then put forward a motion to approve Option C in Infrastructure Services Department report INS-11-039 and directed that staff should further review the costs involved and reduced them if possible. He also directed that the same be done for the 2012 annual operating costs. Councillor Fernandes put forward an amendment to change the positions to 1 full-time position and a ½ time position, which was not considered as friendly. In response to a question from Councillor Janecki, Councillor Galloway advised that $600,000 represents a 0.5% increase on the tax base. Ms. Houston cautioned that staff will be phasing in the parking enterprise model at the same time, so the cost may not be a straight 0.5%. Councillor Fernandes amendment to reduce the number of staff in Option C to 1 full-time and 1 lost half-time position was on a recorded vote as follows: In favour: Councillors Y. Fernandes and J. Gazzola; In opposition: Mayor C. Zehr and Councillors D. Glenn-Graham, B. Ioannidis, Z. Janecki, K. Galloway, D. Davey, B. Vrbanovic, F. Etherington and P. Singh. Carried Mayor Zehr’s motion to approve Option C on a recorded vote as follows: In favour: Mayor C. Zehr and Councillors D. Glenn-Graham, B. Ioannidis, Z. Janecki, K. Galloway, D. Davey, B. Vrbanovic, F. Etherington and P. Singh; In opposition: Councillors Y. Fernandes and J. Gazzola. On motion by Mayor C. Zehr - it was resolved: “That Option C, as outlined in Infrastructure Services Department report INS-11-039 (Options for Implementing Cycling, Transportation Demand Management and Traffic Calming) be approved, allowing for commencement of the Cycling and Transportation Demand Management (TDM) initiatives as well as additional traffic calming in 2011; and further, That staff review annual operating costs for 2011.” 15.INS-11-013 - TRAFFIC CALMING PRIORITY - 2011 The Committee considered Infrastructure Services Department report INS-11-013, dated May 17, 2011 recommending 4 traffic calming reviews to be initiated in 2011. Mr. K. Carmichael presented this report. Councillor P. Singh declared a pecuniary interest in traffic calming on Highview Drive as a member of his family owns property on Highview Drive and did not participate in any discussion or voting on Traffic Calming on that street. Mr. T. Beckett advised that traffic calming installations increase fire response times. He noted that the traffic calming measures taken on Clark Avenue did not cause a difficulty because fire vehicles could use Siebert Avenue and other surrounding roads; however, if traffic calming measures are taken on Siebert Avenue problems will arise. Traffic calming on local roads is. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 47 - CITY OF KITCHENER 15.INS-11-013 - TRAFFIC CALMING PRIORITY – 2011, CONT’D not problematic but when they are installed on minor collector roads, response times are impacted. In response to Councillor Glenn-Graham, Mr. Carmichael advised that Transportation Planning staff always works with emergency services; however, vertical deflections are always the difficulty as they affect response times. He stated that vertical deflections are the best way to slow down traffic and wheel cushions for fire trucks may be helpful. Councillor B. Ioannidis moved the recommendation in the staff report. Due to Councillor Singh’s pecuniary interest, the Chair agreed to split the motion such that Traffic Calming on Siebert, Williamsburg and Sydney would be voted on separately from Highview Drive. Councillor Singh voted on the first part of the motion which did not include Highview Drive and did not vote on the second part of the motion dealing with Highview Drive, resulting in the following: On motion by Councillor B. Ionnidis - it was resolved: “That traffic calming reviews be initiated in 2011 for: Siebert Avenue / Woodhaven Road / Harber Avenue area and Highview Drive; and further, That, subject to approval of a Transportation Planning Project Manager, traffic calming reviews be initiated in 2011 for: Williamsburg Road and Sydney Street.” 16.INS-11-032 - ENVIRONMENTAL ASSESSMENT STUDY REPORT FOR STRASBURG - CREEK (NORTH BRANCH) PONDS 65, 66 & 61 The Committee considered Infrastructure Services Department report INS-11-032, dated May 16, 2011. Ms. D. Lupsa presented Mr. C. Denich, Aquafor Beech Ltd., the City’s consultant, who presented the environmental assessment. At the request of Councillor Gazzola, Mr. Allen agreed to provide the Committee members with copies of the presentation given by Mr. Denich. In terms of costs, Mr. Murphy advised that the cost of the work will be included in the 10 year capital forecast for the stormwater utility. In response to questions from Councillor Fernandes, Mr. Denich stated that Ponds 65 and 61 required a Schedule A environmental assessment for stimulus funding; however, the Grand River Conservation Authority (GRCA) required additional work to be done and the project needed to be looked at in a holistic fashion. Consequently, the project was brought in as a Class B environmental assessment. Mr. Denich advised that he is not aware of the GRCA’s responsibility for funding this project. In response to questions about armorstone, Mr. Denich advised that the agencies do not support gabion baskets and they like to tailor materials to suit the site.Although armorstone is used to control flows or erosion, agencies like to apply softer material as much as possible; however, in some locations armorstone is the best product. On motion by Councillor it was resolved: “That the Strasburg Creek (North Branch) Ponds 65, 66 & 61 Municipal Class Environmental Assessment Report (Schedule B) prepared by Aquafor Beech Ltd., dated May 26, 2011 be received; and further, That the Strasburg Creek (North Branch) Ponds 65, 66 & 61 Municipal Class Environmental Assessment Report (Schedule B) be filed with the Ministry of Environment for the mandatory thirty (30) day review period as required by the Environmental Assessment (EA) Act.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 48 - CITY OF KITCHENER 17.CSD-11-074 - SQUARE 2 SQUARE INITIATIVE The Committee considered Infrastructure Services Department report INS-11-032, dated May 16, 2011respecting a joint initiative of the Cities of Waterloo and Kitchener to have traffic free events on King Street, between Civic Square and Waterloo Town square, three Sundays this summer, to start Sunday June 19th. Mr. J. Young presented the report. In response to questions, Mr. Young advised that the two cities are trying to use as many volunteers as possible; however, 3 police officers are required for the Kitchener portion of King Street at a cost of $100/hour/officer and each event will be 4 hours long. Also, a technical person will be required to operate the sound system if required and Facilities Management advised that an additional security officer will be required. Mr. K. Carmichael advised that this event is a significant undertaking and the city must take the necessary controls given that these events will require almost the same set-up as a parade. A portion of King Street at Grand River Hospital will have to be open to Emergency Medical Services (EMS). Councillor Gazzola questioned whether consideration has been given to holding these events close to the 2 city halls and Councillor Glenn-Graham advised that they had and have also considered connecting the squares via the Iron Horse Trail. Councillor Vrbanovic spoke in support of these events, noting that events such as this were promoted at the Sustainable Cities Conference. However, he questioned whether the first event has been rushed given the amount of work involved. He recommended doing the July and/or august event this year to allow for success. Councillor Glenn-Graham advised that the organizing committee did contemplate deferral; however, they thought they could be roughly successful with the June event and improve during the July and august events. Councillor Glenn-Graham advised that he will defer to Council’s wishes. Respecting marketing and communications, Mr. May advised staff have completed some initial work and could deliver some level of promotions; however, we would not be putting ourselves in the best situation. In response to questions from Mayor Zehr, Councillor Glenn-Graham advised that some businesses have been approached for donations and have indicated that they would support these events. Respecting volunteers, Ms. J. Oullette advised that 40 volunteers will be required for this event, 20 on the streets and 20 at Civic Square. She also advised that recruiting volunteers usually takes 1 month. In response to questions from Mayor Zehr, Ms. S. Brasseur advised that staff have tried to even out the number of police officers required but Union Street, Victoria Street and Water Street intersections with King Street have to be police directed. Councillor K. Galloway spoke in opposition to these events and noted that Council reduced the Special Events budget by $20,000 this year. She was of the opinion that the Square 2 Square events should have been included in this year’s budget so that all events could have been considered at the same time. Councillor Glenn-Graham moved the recommendation in the staff report. Councillor Singh spoke in favour of these events but stated that the first of these events should th not be held until July 17 to allow for recruiting the necessary number of volunteers and for the solicitation of donations from businesses. Councillor D. Glenn-Graham did not accept this amendment as friendly. Mayor Zehr recommended that whatever is decided at this meeting should be considered at the special Council meeting this date. Councillor Gazzola put forward an amendment that the portion of the event to take place in Kitchener should be located in the downtown between Queen Street and Victoria Street only. He stated that he full distance of King Street from the Waterloo boundary is too long and Kitchener has the greatest length of King Street. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MAY 30, 2011 - 49 - CITY OF KITCHENER 17.CSD-11-074 - SQUARE 2 SQUARE INITIATIVE, CONT’D Councillor P. Singh’s amendment to change the date in the staff recommendation to July 17, voted on and lost. 2011 was Councillor J. Gazzola’s amendment to hold the Kitchener portion of the event in downtown Kitchener, while still holding the event in conjunction with the City of Waterloo was voted on by Lost a recorded vote and was , as follows: In favour: Mayor C. Zehr, and Councillors S. Davey, J. Gazzola and B. Vrbanovic; In opposition: Councillors D. Glenn-Graham, B. Ioannidis, Z. Janecki, Y. Fernandes, K. Galloway, P. Singh and F. Etherington. Lost Councillor Glenn-Graham’s original motion to approve the recommendation was on a recorded vote as follows: In favour: Councillor D. Glenn-Graham, J. Gazzola, Y. Fernandes and F. Etherington; In opposition: Mayor C. Zehr and Councillors P. Singh, B. Vrbanovic, K. Galloway, Z. Janecki, B. Ioannidis and S. Davey. 18.INS-11-051 - CITY OF KITCHENER 2010 WASTEWATER CAPACITY STUDY The Committee considered Infrastructure Services Department report INS-11-051, dated May 19, 2011. Mr. Murphy suggested that, due to time constraints, the Committee receive this report for information and staff and the consultant return to this Committee in the fall to make the formal presentation; as it will require a significant amount of time. Mr. P. Chauvin, MHBC Planning, was in attendance and advised that he has no concerns with the deferral; however, he would like staff to be directed to provide a copy of the AECOM study to consultants and developers. On motion by Councillor Y. Fernandes - it was resolved: “That Infrastructure Services Department report INS-11-051 (City of Kitchener 2010 Wastewater Capacity Study) be received for information at this time and be considered by the Community and Infrastructure Services Committee in the fall of 2011; and further, . That staff make available to all consultants and developers the study titled “City-wide Sanitary Sewer System Capacity Study” conducted by AECOM Canada Ltd.” 19.ADJOURNMENT On motion, the meeting adjourned at 6:32 p.m. Dianne Gilchrist Committee Administrator