HomeMy WebLinkAboutFCS-11-185 - T11-070 - Park DevelopmentREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-10-03
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Rudy Kruppa, Buyer, 2217
WARD(S) INVOLVED: 7
DATE OF REPORT: 2011-09-28
REPORT NO.:
FCS-11-185
SUBJECT:
T11-070 Park Development – Countrystone Park
RECOMMENDATION:
Cambridge
That Tender T11-070 Park Development – Countrystone Park, be awarded to
Landscaping Inc., Cambridge, Ontario
at their tendered price of $104,179.50, including
provisional items and contingencies of $12,000.00, plus H.S.T. of $13,543.34, for a total of
$117,722.84.
BACKGROUND:
Countrystone Park is a new residential development in the Highland West community.
Community consultation took place June 16, 2011 as a community meeting, with follow up
consultation letters July 18, 2011. Park development consists of 275 meters of stone dust trail,
two (2) playground areas and one (1) half paved sports court. The community has been
.
informed of the final design by letter dated August 16, 2011
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Forty (40)
potential bidders picked up tender documents, and by the closing date of Thursday, September
8th, 2011, five (5) tenders had been received.
The following tenders were received:
Bid Price
Cambridge Landscaping Inc. Cambridge ON $117,722.84 *
Moser Landscape Group Waterloo ON $123,873.71
Davan Site Contractors Inc. Puslinch ON $128,069.41
Iron Trio Inc. Concord ON $138,891.97
Bomar Landscaping Inc. Elora ON $150,126.15
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The tenders were reviewed by M. Parris Landscape Architect, and R. Kruppa, Buyer, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group – General Parks
Financial report is attached.
Budget estimate is $130,000.00.
Any surplus funds will remain in this account to be used in future projects.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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Financial Summary for Tender T11-070
Countrystone Park
Internal Order Group - General Parks
As at September 21, 2011
$
Funding Sources
Contribution from Capital 2011444,000.00
Balance forward from 2010194,422.00
Total Revenue Projected638,422.00
Projected Expenditures
Tender Request T11-070 104,179.50
HST - Net of Rebate1,833.56
Existing Encumbrances180,658.81
2011 Expenses
345,522.58
Total Expenditures Projected632,194.45
Projected Surplus 6,227.55
Note: Tender cost includes all taxes less any applicable rebat
e
Surplus funds will remain in the account to be used for future projects.
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