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Home My WebLink AboutEnv - 2011-10-20 - 2011 CEIG Applications2011 CEIG Evaluation and Scoring Instructions for Environmental Committee Members ~ Ensure that you have the following information: - CEIG Application Eligibility and Criteria - All Six CEIG applications ~ Ensure you have the scoring/recording information: - CEIG Criteria Score System - 2011 CEIG Env. Committee Score Sheet Steu 1 Prior to your evaluation of the applications please ensure you have reviewed and are familiar with the Grant Eligibility' and 'Grant Criteria' requirements. Ste° 2 Review all six 2011 CEIG applications. Stea 3 After completing Step 2 evaluate each of the applications and record the results (preferably they would be recorded electronically) on the '2011 CEIG Env. Committee Score Sheet' using the CEIG Criteria Score System' for guidance. Step 4 Committee members will need to return the completed 2011 CEIG Env. Committee Score Sheet' (preferably electronically via e-mail) to the Senior Environmental Planner no later than October 27tH Stea 5 The CEIG Sub Committee will meet with staff (between October 28t" and November 8t") to review the results and prepare a draft recommendation for the November 24t" environmental committee meeting. 3-1 CEIG Criteria Score System Offer a brief description of the program or project (10 poi description of program or project Descrik /10 ~e a specific issue or problem in Kitchener that the program or project addresses (10 points) Organizations must be operating for City of Kitchener * residents (a pro-rated contribution may be considered / 10 where residence of participants is mixed with other municipalities) Describe the benefits to the community of the program or project (40 pc Provide the budget for the program or protect (10 points) Please /5 /5 /5 /5 /5 /5 /5 /5 /5 /5 ~k Request for one-time funding only, for a specific project. / 5 ~k Groups must demonstrate... account for finances / 5 list any additional partnership or funding contributors (10 points Additional external financing, material or human * resources brought to a project through partnerships are / 10 favoured over projects that are only sponsored by the City of Kitchener. * Taken from the 2008 approved grant criteria ints Page 1 of 1 3-2 O O O O O O ~ ~ ~ ~ ~ ~ ~ O F L O O O O O O _ O i C ~ O. 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Grant Eligibility ~~ .~ " ~~~`~ 1. Applications will be accepted from non-profit groups, neighbourhood associations and communities of interest. A "community of interest" is a group of individuals who voluntarily associate with each other because they have identified common environmental concerns that impact on the City. A limit may be placed on the number of grant applications considered from schools or school related entities in a given year. 2. Municipal Capital projects are not eligible for funding from the Community Environmental Improvement Grant Program. 3. Organizations that are the responsibility of other levels of government (Municipal, Regional, Provincial, or Federal) are not eligible for grant funding. 4. Organizations having received funding through the City's Budget process will not be eligible for a Community Environmental Improvement Grant. Grant Criteria 5. Groups must demonstrate an ability to initiate and follow through on projects by having an organizational structure in place to lead and manage the activities and to account for finances. 6. Grant funding for consultants or professional salaries will only be eligible if provided within the context of a partnership with other funders. Organizations must be operating for City of Kitchener residents. Apro-rated contribution may be considered where residence of participants is mixed with other municipalities. Such fees may be allowed to a maximum of $500. 7. Any organization receiving a grant from the City of Kitchener will recognize the City's contribution in any promotional literature or material that may be prepared by the organization. A copy of such literature or material must be submitted to the City and developed in accordance with the City of Kitchener Corporate Standards Manual. 8. Grants under this program are intended for one-time funding only, for a specific project. Organizations seeking continual support are encouraged to seek other funding sources, but may reapply every three years. 9. Where applicable, proof of adequate liability insurance should be presented by the organization requesting the grant. 10. All grant requests will be reviewed and evaluated by the members of the Environmental Committee and City of Kitchener staff. 11. Organizations receiving a grant must submit a report to the Environmental Committee detailing grant expenditures and how funds contributed to achieving the intended purpose of the grant. Any changes to the nature and/or content of an approved project shall be subject to a revised proposal being submitted to the Environmental Committee; who will forward a recommendation to City Council as to whether the previously approved grant funding should be withdrawn. Failure to submit the revised proposal may result in the withholding of funds. 12. Applications that bring additional external financing, material or human resources to a project through partnerships are favoured over projects that are only sponsored by the City of Kitchener. 13. Community projects should build a level of capacity, that is, knowledge and ability within the community to promote further stewardship initiatives. 14. Applications should relate to one or more of the seven functional areas of Kitchener's Strategic Plan for the Environment, namely; Water Resources, Pollution & Environmental Interference, Waste Management, Land Resources & Growth Management, Energy Systems, Natural & Recreational Amenity Areas, and Resource Consumption. October 8, 2008 Page 1 of 1 3-4 Community Environmental Improvement Grant 2011 Application Form All applications must be received no latter than 4:30 pm on September 19th, 2011. Name of Program /Project: River Ridge Community Park Development Total Program /Project Costs: $$39,765.43 Total Requested from City of Kitchener: $3,000 Name of Group /Organization: River Ridge Community Park Committee Group /Organization Type: Non-Profit Community Group Other X (neighbourhood committee) 1) Groug /Organization's Mission and Mandate Please provide a brief overview of your mission and mandate. Our committee's mandate is to build a park that will create a community space that will enable belonging and the creation of friendships in our neighbourhood. The park will also create a healthy and educational environmental space for children to learn and play. 2011 CEIG APPLICATION Page 1 of 7 3-5 Applicant Information Website: http://groupspaces/riverridge 2) Groug /Organizational History and Successes Please describe when you were formed, any affiliations you have and major accomplishments to date. Formed: April 14, 2011 Primary Activities Our committee meets regularly to do the following: • Discuss the long term vision for the park, • Create awareness in our neighbourhood of community initiatives and events, • Plan neighbourhood events, • Plan phase one of the community park • Secure the funding for the project, and • Implement and execute phase one Major Accomplishments to Date • Created a neighbourhood committee that did not exist before, already proactively starting to create neighbourhood belonging and leadership because of the park committee and our outdoor space • Building awareness - we had an information session, hold weekly meetings, and sent a letter out to all existing 300 homes letting the neighbourhood know what the committee is doing • We have created a community website to encourage people to connect with each other • We have received in kind support from our local city counsellor and the City of Kitchener • We are working with the City of Kitchener on this project, and they are providing "in kind support" for the project. • The City of Kitchener has been very supportive of our local committee, and has been very helpful in providing advice and guidance on how to proceed (see letter at the end of the application from Tim O'Brian, Landscape Architect at the City of Kitchener) • Our committee is working with our community liaison (Fabienne Prior), who works internally within the city with the various departments who need to be involved in our project • We have raised just under 3,000 dollars ourselves so far • We are currently planning a Halloween event to build more awareness and conduct some more local fundraising • The creation of the committee and what we are doing has already started the framework on being a community and belonging to something special. • Our committee is energized about being part of the project PROPOSAL INFORMATION Project or Program Summary Please describe briefly (200 word maximum) the program or project, what is the rationale for the project or program, when will it start and finish: 2011 CEIG APPLICATION Page 2 of 7 3-6 Rationale: Our project will create an outdoor community space that will enable belonging and the creation of friendships in our neighbourhood, and will also create a healthy and educational natural space for children to learn and play. What we want to do We want to create an outdoor community space that will attract our neighbours to connect with each other, and create belonging and leadership within River Ridge. We want to put in trees and armour stone in the park, to create seating, and shade, essentially greening. The space is currently much like an open field. This will allow our neighbourhood to connect to their natural heritage where we live and creates pride in a community that values nature. The project will increase the quality of life (outside play and education). Trees improve air quality, and we are leading by example by putting in more trees We want to install 4 more swings and one saucer swing, to ensure that families have enough equipment to want to come to the park. Service work will be done by the City of Kitchener and the City of Kitchener vendor that we purchase the swings from. Timing: Planning is already underway. The project implementation will begin in the spring, dependent on ground and weather (March) Importance of the Program or Project Please explain briefly (200 word maximum) the benefits and/or importance to the community of the program or project: This proposal is important as we are a young neighbourhood, and many home owners are new to our community. We are trying to establish networks, connections and roots for the home owners in our neighbourhood and the broader region. We want to create civic engagement and participation to strengthen our community. This is an example of community volunteers coming together, and creating a natural space, that will enable people to feel more connected to each another. The project permits neighbourhoods to connect to their natural heritage where they live and creates pride in a community that values nature. The project will increase the quality of life (outside play and education). As we also know, trees improve air quality, and we are leading by example by putting in more trees. The committee knows that additional swings for the playground will help to build friendships among children in the neighbourhood. The playground development will support early child development, in the physical, cognitive, social and emotional development areas and provide activities and health for children (i.e. healthy exercise). This proposal demonstrates that our community cherishes and values nature and the environment, children and their families and building network of connections within our community. 2011 CEIG APPLICATION Page 3 of 7 3-7 Goals /Objectives of the Program or Project Please list the short and long-term goals, the environmental benefits, and how the program or project addresses environmental issues and/or problems in Kitchener: Short Term Goals • River Ridge neighbourhood. The entire neighbourhood will be better off. With the park space and playground space increasing in use, that brings on a stronger sense of community vibrancy. • Families will be better off as their children will want to go to the park as there will be swings. With the increase in playground equipment that will match more accurately the demographics, the playground will be used more resulting in children being active, friendships being developed and neighbours interacting with each other. • The families will want to go to the park to connect in the green space (shade and seating) • The neighbourhood will have had a success working together on a community project; this will engage people to develop belonging and leadership for River Ridge and other projects that we might want to undertake to improve our neighbourhood. Long Term Goals • A formal neighbourhood committee may be formed that would continue to work on neighbourhood improvements • Further community connections and projects could be spawned continuing to unify the community. Strong relationship developed between our fledgling community and the City of Kitchener; this has already started and can continue to get stronger Families supporting families in the neighbourhood for advice and support from each other; because people know each other Environmental Benefits - Supports the City of Kitchener's strategic plan for the education, supporting: Natural heritage system and recreational amenity areas; air quality; and environmental education and public awareness - Permits neighbourhoods to connect to their natural heritage where they live - Creates pride in a community that values nature - Increases the quality of life (outside play and education) - Trees improve air quality, and we are leading by example by putting in more trees - Promotes an environmentally friendly lifestyle - Introduction of a cooperative public outreach Budget Please provide a budget showing anticipated costs; what is the total budget, how much is requested from the City, what are the other contributions (shared funding, volunteer labor, donated materials, fundraising): Revenues Donor Type Amount Requested Received to Date 2011 CEIG APPLICATION Page 4 of 7 3-8 Individual Donations $2,220 Bridgeport Community Lions Club $500 Activa (local developer) $5,000 CEIG $3,000 Halloween event $1,000 Other community organizations $2,000 KWCF: Community Fund $7,500 KWCF: Youth in Recreation $7,500 Fall neighbourhood fundraising campaign $2,000 Total $30,720 $1,865 We have the winter to fundraise the rest of the money as we are planning on building in the spring Expenses Quantit Source Item y Price Total Price Trees (installation and City of Kitchener maintenance) 15 $350.00 $5,250.00 John's Nursery Armour Stone /Rock 14 $300.00 $4,200.00 $2,481.1 Recreation Playsystems Bay Swing 1 0 $2,481.10 $9,975.0 Recreation Playsystems Solo Biggo Swing* 1 0 $9,975.00 $ 2, 090.1 Recreation Playsystems Sand safety surfacing 1 0 $2,090.10 $3,375.0 Recreation Playsystems Removal of Excavated dirt 1 0 $3,375.00 Recreation Playsystems Mini Excavator 1 $567.00 $567.00 $8,827.2 Recreation Playsystems Equipment installation** 1 3 $8,827.23 $3, 000.0 Estimate Celebration 1 0 $3,000.00 $39,765.4 Total 3 Work Schedule Please provide the timeline, tasks or steps involved in planning and implementing the program and/or project: • Continue meeting regularly with the River Ridge Playground Committee (approximately bi-weekly) • Continue to fundraise to meet the total amount of the project costs (see budget) 2011 CEIG APPLICATION Page 5 of 7 3-9 • Continue communications with the entire neighbourhood (letter sent out to each house) (November 2011) • Work with the city to purchase the trees (winter 2011, work with Fabienne Prior at the city to coordinate) • Purchase the seating (natural armour rocks) (winter 2011, work with Fabienne Prior at the city to coordinate) • Purchase the swings (winter 2011, work with Fabienne Prior at the city to coordinate) • Work with the swing company to prep and install the swings (spring 2012) • Work with the city to put in the swings (spring 2012) • Work with the company to place the seating (spring 2012) • Have a celebration party in the park when it is finished (April 2012) Partnerships /Collaboration Please provide a list of committee partners or collaborations, anticipated public involvement and if applicable letters of permission from landowners or regulatory permits: • City of Kitchener o Please find letter of support from Tim O'Brian, Landscape Architect (at end of application) o Please find letter of support from Fabienne Prior, District Facilitator (at end of application) • Neighbourhood Involvement DECLARATION In making this application, I/we, the undersigned, declare to the best of our knowledge that the information contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the funds granted would be used for the stated purposes and that I/we would comply with all terms and conditions as outlined. The applicant/project coordinator and if applicable a senior member of the organization (e.g. executive director, president, owner or school principal) must complete the following. me Position Name (please print) Position Signature Date (If submitting via email, please certify in the email body that you agree that you have the authority to make application on behalf of your organization to the Community Environmental Improvement Grant (CEIG) of the City of Kitchener.) 2011 CEIG APPLICATION Page 6 of 7 3-10 Municipal Freedom of Information and Protection of Privacy Act Personal information provided by the applicant on the application form, or as support material with the application is being collected in order to process grand applications and to administer the program, and as such maybe made available to City staff and members of the environmental committee. Application forms, supporting documentation and evaluation forms will be retained in accordance with the City's Records Retention Schedule. The names of all applicants maybe made public. Personal information collected on this form or as support material may become part of a public document. 2011 CEIG APPLICATION Page 7 of 7 3-11 Additional Relevant Document C N N z ~ ~ O .~ C C ~ ~ a0 V ~ c~J o~ ' CO O C ~ O ~ O O .. a ~ Q~ ~ '~ _ ° ~ 1~ ~ ~ C 7 3 V C .o a M O M , • ~ 0 ~ ~~rn~ ~ o c Cn ~ Q ~ o z ~,~ N N~ o ~ ~ o ~ ~ ~ z o ~ o~ ca V ^ ~ d L.L z ~ (( C Y N c .~ _d J c o ~ +N. ~N. J ~ ~ O ~ a ip J N ~ a O '' ~ ~ ~ d y~ J ~ u' ' U ~ ~ ~ o 6~ O J ~ v J o 6~ O J ~ v h l y0N N ~ .. (~ a I 1 ~ N m n ~~ ~ ~ ~ C ~ fl ~ /.'.~ . O O H ~ O c~ ~ ' V (n E + V ' ' H ~ O + V O O a ~ I..L Q c 7 n . X M J~ ~ 7 0 0 0 0 0 ~ w = 0 0 0 JIL.i ,_ -• , ~-~ `` C .~ ~ a ~' ~ ~ ~o ~~a ~ ~ (A'L W .~ ~ ~ ~ ti ~ O d7 r M M O r ~ M N I` M M O O ti Lf~ ~ ~ Cfl ~ ~ N ti N N C '~ ~ .> ~ ~ O ~ ~ O ~ Lf') d7 r ~ N 1 i 1 1 i 1 O r U U ~ \° o (a COO (6 ti Q r CD C ~ ~ ~ ~ ~ ~ I` G~ ~ ~ M ti ~ ~ M ti ~ ~ J O O r ~ ~ 1 i 1 1 i 1 00 M O N r ~--+ (A O 'X Z W O ~` . ~ ~ ~ > o _ ~ ~ !n~ V J ~ O ~ ~ M M r ~ M N in o N ~ ~ O r ~ O ~ M ' N ~' ~ (I5 ~ ' ~ ~ ~ O O ~ O J o Z ~ r M N L ^ I..L In N (n J (A J ~ ~ J d7 1 ~ J O 1 ~ J v ~ ~ ~--~ ~ U ~ ~ 1 L (6 ~ U 1--~ ~ M cn O Z 3 - 13 I~TCr~~~R September 9, 2x11 To whom it may concern, Victoria Hills Community Centre City of Kitchener 10 Chopin Drive Kitchener, Ontario Canada, N2M 2G2 Phone {519} 741-2720 Fax (519} 741-2905 www.kitchener.ca fabienne. prior@kitchener.ca Please accept this letter in support of the River Ridge Community Park Committee's application to the City of Kitchener's -Community Environmental Improvement Grant. In my capacity as a District Facilitator for the City of Kitchener, I have been working closely with the River Ridge Community Park Committee for some time. This wonderful projec# started off when community residents had a concern for the amount of playground equipment located within their local community park and decided there was a need for some playground enhancements, knowing that the local park is the focal point of the community and that many residents gather there regularly to use the park space. Initially I met several times with Tracey Weiler, the lead on the project and we discussed the process to move forward. As the project moved towards the fundraising component a meeting was called and residents from the community were encouraged to participate. I was in attendance at this first meeting and was really struck first by the number of people that came, but also by the passion and sense of community that already existed within the neighbourhood and clearly would continue to be built on. It was already evident to me that this project was going to mobilize community residents not only on the issue of adding some swings to a playground, but would go further into other enhancements to the park as well as other community building initiatives within their area. This is indeed what has happened. As this project continues forward there have already been many community building aspects. The committee has actively informed the local residents as to their intent with the park space, there has been opportunity for residents to donate time and funds if they desire, connections have been made with local organizations including the Bridgeport Community Association, several local businesses and various service clubs, the group has a website where they communicate regularly with community residents on this project as well as other initiatives and special events, River Ridge residents have came out and volunteered to deliver the Bridgeport 3-14 Community Association newsletter and finaNy; there are plans for some special events to encourage people #o participate in the project and to connect with neighbours and friends. The River Ridge area is a vibrant park of our larger community and the residents that have come together for this project really emphasize this point. Again, I have no doubt that this initial desire to enhance the playground equipment and park space at the local park has strengthened the community and laid the foundation for other community initiatives to take place. Sincerely, ~~~ ~~~~ Fabienne Prior District Facilitator City of Kitchener Phone: 519-741-2720 E-mail: fabienne.priorCc~kitchener.ca 3-15 Qperations Division City Hall 240 King Street West PD Box 11 1' 8 Kitchener, dntario Canada, N2G 4C,7 Phone ~5~19) 741-~6Q0 ext 439: Fax (519} 741-27Q0 wv+r~v.kitchener.ca tim. abrien~kitchener. ca Tim O'~rien, Landscape Architect lnfrastrUCture Services Department September ~ ~, ~0~ 1 To'~fllham It 6~lay Cancar'n: R~: Rl11~R RIDGE PAI~tC COIVt~UP~dlTY C~IG AP!'LlCATl~Qi~d Please accept this fetter in support of the Diver Midge Community Park Committee's application to the City of tCitchener's -Community Environmental Improvement Grant program. I understand that the Rdver Ridge Community Park Committee is working to raise funds in order to accomplish a number of proposed ,park improvement projects that are of interest to the dotal community. Among these improvements, I've been contacted abaut the passibility of new tree plantings at River Ridge Park. This letter is to indicate that Infrastructure Services Operations Division is pleased to work with the community group to accomplish a tree planting project at River Ridge Park. To date we have not discussed any details such as a budget. or scope of the project, but the potential addition of native tree species for the purpose of increasing shade. generally enhancing the park environment as well as supporting the community's enj©yment of their park, is cer#ainly a positive goo! and one that we support without hesitation. understand that this community group intends to submit an application to CLIG in hopes of receiving funds that will cover the cost of supply and installation of a number of native trees of a species suited to the park's conditions and also the cost of providing for watering of the new plantings during the first growing season. Staff will work with community members to ensure that al] materials and work will be planned to meet City of Kitchener standards and maintenance requirements. Our expectation is that once a project budget is established, we will meet with the community group to plan and execute the details of their tree planting project. Sincerely. ~' Tim C3'E~rien, fl.A.L.A. Landscape Architect +~. FdncrrA rn~ li1G -a. p,,u e nnsr.o.,,+r f 6r r r cn9 ugn <r-. [ i.r d .,r+e9 ~ relra~.a s.~ h 13 r~Gax Frrr •yy. r' Y ~ Q~_ ~ ~ ..... 5 Community Environmental Improvement Grant 2011 Application Form All applications must be received no latter than 4:30 pm on September 19t", 2011. Name of Program /Project: Bicycle Rack Improvement for Resurrection Catholic Secondary School Total Program /Project Costs: $ 1650 Total Requested from City of Kitchener: $ 1650 Applicant Information Name of Group /Organization: Resurrection Catholic Secondary School Other x Email Address: Website: htto://resurrection.wcdsb.ca/newsite/default.html 1) Group /Organization's Mission and Mandate Please provide a brief overview of your mission and mandate. Resurrection C.S.S. made incredible strides to further our school's efforts to provide an enabling atmosphere and culture for student success. One of our priorities this year will continue to focus on the growth and ability of our students to successfully demonstrate our Catholic graduate outcomes under the banner of "Be the Resurrection". With your continued support, we will build a school community that supports inquiry, encourages the Spirit, advocates social justice and makes a real difference in the lives of our students and their world. (P. Lacalamita~Principal, September newsletter) 2) Group /Organizational History and Successes 2011 CEIG APPLICATION Page 1 of 4 3-17 Group /Organization Type: Non-Profit Community Group Please describe when you were formed, any affiliations you have and major accomplishments to date. Resurrection CSS, located in Kitchener, was built in 1990 and has experienced many successes since its inception. The school has a population of approximately 1500 students and about 75 staff members. In addition to providing quality education, they provide an extensive variety of extracurricular activities. PROPOSAL INFORMATION Project or Program Summary Please describe briefly (200 word maximum) the program or project, what is the rationale for the project or program, when will it start and finish: In conjunction with Eco Schools (a Ministry of Education initiative) and the Region of Waterloo's Active and Safe Routes to School Committee, RCSS would like to apply for funding to expand their space to store bicycles, namely bike racks. Having secure and functional bike racks encourages students and staff to choose active transportation over personal vehicles. This of course, helps to reduce carbon emissions in front of the school and also assists in reducing traffic congestion. The Active and Safe Routes to school committee will provide literature (posters, brochures etc.) that will assist in promoting bike riding to school. The program will begin approximately March Break and run until the end of the school year. Importance of the Program or Project Please explain briefly (200 word maximum) the benefits and/or importance to the community of the program or project: The benefits of this grant would allow the school to create a space to house the number of bikes that are ridden to school each day. As of now, bikes that are brought to school are locked to a variety of poles and fences. Having a more secure place with a more organized appearance will hopefully increase ridership. A poster/brochure campaign about active participation will raise awareness of the importance of an active lifestyle. The campaign can also be tied the Waterloo Catholic District School Board's initiative of "Making our schools healthy places to learn." Goals /Objectives of the Program or Project Please list the short and long-term goals, the environmental benefits, and how the program or project addresses environmental issues and/or problems in Kitchener: The short term goals would include creating a more organized and safe space for bicycles at the school. With launching the campaign in the spring, a time when bikes are used again, we would hopefully see an increase in students and staff riding. Long term goals include developing attitudes that would promote healthy, lifelong living. By choosing active transportation, students will reduce congestion in front of the school, making it safer for all. 2011 CEIG APPLICATION Page 2 of 4 3-18 We would be able to target students with messages that bike riding is a quick, healthy and fairly inexpensive way to get around. Budget Please provide a budget showing anticipated costs; what is the total budget, how much is requested from the City, what are the other contributions (shared funding, volunteer labor, donated materials, fundraising): Bicycle racks (depending on the type) approximately $550 a piece. We would like to request 3. That would allow space for approximately 30 bikes. ($1650) Active and Safe routes to school would work in-kind with the school to provide appropriate literature and support for the school. We would work with the school and school board (maintenance dept.) to create an appropriate space to install the racks. Work Schedule Please provide the timeline, tasks or steps involved in planning and implementing the program and/or project: Active and Safe Routes to school could begin their "Ride to School" promoting prior to March break. Consultation on location and area for housing the racks could begin in the fall. Bike racks could be installed in the spring (based on maintenance schedules) Partnerships /Collaboration Please provide a list of committee partners or collaborations, anticipated public involvement and if applicable letters of permission from landowners or regulatory permits: Partnership with Active and Safe Routes to School Co-operation from maintenance dept at school Possible co-ordination of School Council to assist with promotion of program DECLARATION In making this application, I/we, the undersigned, declare to the best of our knowledge that the information contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the funds granted would be used for the stated purposes and that I/we would comply with all terms and conditions as outlined. 2011 CEIG APPLICATION Page 3 of 4 3-19 The applicant/project coordinator and if applicable a senior member of the organization (e.g. executive director, president, owner or school principal) must complete the following. (If submitting via email, please certify in the email body that you agree that you have the authority to make application on behalf of your organization to the Community Environmental Improvement Grant (CEIG) of the City of Kitchener.) Municipal Freedom of Information and Protection of Privacy Act Personal information provided by the applicant on the application form, or as support material with the application is being collected in order to process grand applications and to administer the program, and as such maybe made available to City staff and members of the environmental committee. Application forms, supporting documentation and evaluation forms will be retained in accordance with the City's Records Retention Schedule. The names of all applicants maybe made public. Personal information collected on this form or as support material may become part of a public document. 2011 CEIG APPLICATION Page 4 of 4 3-20 Name (please print) Position Signature Date Community Environmental Improvement Grant 2011 A lication Form All applications must be received na latter than 4:30 pm an September 19't', 2011. Name of Program 1 Project: Back to Basics: Reduce, Reuse. Recycle Total Program 1 Project Costs: $5,000 Total Requested from City of Kitchener: $3,000 Name of Group 1 Organization: Mosaic Counselling and Family Services Group 1 Organization Type: Non-Profit X Community Group Other Website: httg:llwww.mosaiconline.ca 1 } Grou 1 Or anization's Mission and Mandate Please provide a brief overview of your mission and mandate. Mosaic Counselling and Family Services exists so that people find the strength, skills and confidence to deal with life's challenges and opportunities. We believe that every individual has a right to achieve their maximum potential and that greater achievement is possible as a group, bound together by common goals of justice, safety and equality. At Mosaic Counselling and Family Services, we will strive to help individuals gain strength while maintaining their distinct characteristics within the rich mosaic of our community. 2} Group 1 Organizational History and Successes Please describe when you were formed, any affiliations you have and major accomplishments to date. 2011 CEIG APPLICA710N Page 1 0~ A licant Information Located in the heart of the City of Kitchener, Mosaic Counselling and Family Services is a full-service, professional counselling agency. Since 1952, Mosaic has provided individual counselling, couples and marriage counselling, group programs, credit counselling and community outreach to children, men, women, seniors, families and new Canadians. Mosaic also has offices in Cambridge and provides programs at various locations throughout the Region of Waterloo. Last year Mosaic's 112 employees served more than 25 000 individuals. In addition, Mosaic provides programs for workplace wellness and is the home of: • Pathways to Education • Families and Schools Together • The Family Violence Project of Waterloo Region • Community Action Program for Children Mosaic Counselling and >=amity Services is governed by a Board of Directors comprised of voluntary community members. Mosaic is a member agency of the United Way of Kitchener-Waterloo and Area, and is an accredited member of Family Service Ontario and the Canadian Association of Credit Counselling Services. PROPOSAL INFORMATION Project or Program Summary Please describe briefly (200 word maximum) the program or project, what is the rationale for the project or program, when will it start and finish: The Back to Basics program will take the complexity out of environmental stewardship and will encourage community members and employees of Mosaic Counselling and Family Services to take simple daily actions that will help the environment. The project will be launched in January 2012 and will conclude in December 2012. Importance of the Program or Project Please explain briefly (200 word maximum) the benefits andlor importance to the community of the program or project: In order to shift workplace culture towards sustainability, it should be easy to be environmentally friendly. We recognize that there are many individuals who may not be motivated by environmental sustainability, but are driven by practical concerns such as the bottom line and easiness. To address this, we propose simple and straightforward solutions to enable people to take small actions at work on a daily basis to build a culture that values sustainable and green practices. The majority of people spend the majority of their waking hours at their workplace and it is important that everyone exercises the same kind of environmental mindfulness as they would in their own homes. By influencing daily practice in the workplace, reducing barriers and increasing buy-in, employees, clients, and community members of Mosaic Counselling and Family Services will gain awareness of environmental sustainability practices over the course of our pilot year. 2011 CEIG APPLICATION Page 2 o~f~5 Goals 1 Objectives of the Program or Project Please list the short and long-term goals, the environmental benefits, and how the program or project addresses environmental issues andlor problems in Kitchener: Short-term goals - increased awareness of environmental sustainability practices - Back to Basics launch event Long-term goals - A workplace culture that values sustainable and green practices - Implementation of composting program - 10% increase in alternative transportation usage - 25% reduction in paper usage - 5% reduction in electricity - 5% reduction in water consumption - 20% decrease in elevator usage Budget Please provide a budget showing anticipated costs; what is the total budget, how much is requested from the City, what are the other contributions (shared funding, volunteer labor, donated materials, fundraising): Staff time in-kind donation b Mosaic $2,000 Event launch su lies $500 Su lies for theme months $2,000 Promotional materials $500 Total: $5,000 Work Schedule Please provide the timeline, program andlor project: tasks or steps involved in planning and implementing the October-November 2011 Plannin and re-assessments December 2011 Pre aration of launch Januar 2012 Launch event -distribution of romotional materials Februa 2012 Theme of the month: Sweaters March 2012 Theme of the month: Pa er reduction A ril 2012 Theme of the month: Green cleanin roducts Ma 2012 Theme of the month: Com ostin June 2012 Midterm ro ress re ort to Environmental Committee June 2012 Theme of the month: Alternative Transportation Using alternative transportation will reduce Mosaic's impac# on the environment. An added benefit is that it will help us address the parking challenges we face as a downtown Kitchener a enc . 2011 CEIG APPLICATION Page 3 03 2 3 Jul 2012 Theme of the month: Work from home Au ust 2012 Theme of the month: Sta in cool Se tember 2012 Theme of the month: Eatin local[ October 2012 Theme of the month: Sim le livin November 2012 Theme of the month: No trash challen e December 2012 Theme of month: Creative gifts and consumer s endin A post on Mosaic's blog, found at http:/lblog.mosaiconline.cal, will accompany each theme of the month. Partnerships 1 Collaboration Please provide a list of committee partners or collaborations, anticipated public involvement and if applicable letters of permission from landowners or regulatory permits. The following are organizations that have expressed interest in collaborating on our Back to Basics program: Waterloo Film GfOUD: Cinematheaue Waterloo - Sustainable Waterloo - Pathways to Education - Family Violence Project - Waterloo Reaion District School Board - Waterloo Regional Police DECLARATION In making this application, Ilwe, the undersigned, declare to the best of our knowledge that the information contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the funds granted would be used for the stated purposes and that Ilwe would comply with all terms and conditions as outlined. 2011 CEIG APPLICATION Page 4 0~ ~ A The applicanbprojecf coordinator and if applicable a senior member of the organizafion (e.g. executive director, president, owner or school principal) must complete fhe following. (If submitting via email, please certify in the email body that you agree that you have fhe authority to make application on behalf of your organization to the Communify Environmental Improvement Grant (CEIG) of the City of Kitchener.) Municipal Freedom of Information and Protection of Privacy Act Personal information provided by the applicant on the application form, or as support material with the application is being collected in order to process grand applications and to administer fhe program, and as such maybe made available to City staff and members of the environmental committee. Application farms, supporting documentation and evaluation forms will be refained in accordance with the City's Records Retention Schedule, The names of all applicants may be made public. Personal information collected on this form or as support material may become part of a public document 2411 CEIG APPLICATION Page ~ of 5 2 5 ~~:_ . ~;~m~? ~ ~ ~Q1! 20`11 Appii~a#iar~ Farm ~Ltl:;'eL~NP~i~~C ~~ T~:Gtlid€~:AI. ~i;tjV€CES 17E~T. - ~p.n~oa~l~r, r~tUi~~nN All applications must be received no latter than 4:30 pm on ~eptemtaer 1 ~;~", 2Q1 ~ . Marne of Program 1 Projec#: r Total Program 1 Project Cos#s: $ t`~1 `~~ i' Total Reques#ed from Ci#y of Ki#chener: $ ''! ~~,~ '~~J ,,.._... -4pplicant Informs#ion Project Cc TeEephone Email Add Name of Group J C)rganization: _,-`~ a~ ~, "~~~~. `a~°`~~.:~~-.'~..~~~~ `^~`~'~.. . Group 1 C7rganization Type: Nan-~Rrofit ~ Community Group [/' ©ther Mailirn Telepl Email ~IeiJSlte: r s~ 1 y Graug 1 organization's Mission and Mandate 'Please provide a brief overview of your mission and mandate ~ ~ ~ ~~~;;.~~'~,,~;~,,, ~~ '`~~*L.. ~:,..`:~` t,i54~,'t.7ks~~k~] ~, C;:-3.v \'d~' ~..;~ 'es'~`l30`a,."`.,~" 'fi*S~r°y 2) Grou 1 C7r anizational Histor and successes Please describe when you were formed, any affiliations you have and major accomplishments to date. +~ J _ ~~~ ~~., 2fl11 CEIG APPLICATIC]M1! Page 1 aF~3 ~~ PRQPC?SAI.. INFC)I~{~I~~TI~N Projector Program Sumrr~ary Please describe briefly (2g[3 word maximum} the program or project, what is the rationale far the project or program,, when will it start a d finish: .._~~_ ~,-+ti„s ~trU'S"~ .a+~T~1, 1J'~ ~-'$~`'V ~..`~ l`~ 'e`r'.." \~s~~k`:h y,,,', ''a 1 \3J'*,ar,'1 ah ~\ ii+,`r:'ti..6'~ 4 a. 4-11 ~\\i`S~'MS`~.~`,~~~,5~~,Y~.~Ct`.}~~}{'`~'.~. ~~A`''~\..'~ .':}"~.~~'~.~ttc~.~"1 -,e `"~,'''t+'C'~y~~.~''~~vvFrt9~•~~:i~,rJ"r;'~~,,'~ 1 '~v~ ~i '+'~~n~s~~`~~"'y ~~~... O~ ~_'~"~+~~",,,` ~`7!~ \ '`s`rt` ~\' 'J..a~ ~, t'~`7~ ~~~t~J~ `''~`~' `~"~4'. C`U3'~,`A A~~'y~. .1 ~ `~ ~~~*.~..., ~<..~~ca~lti,1°a~, "'. C:,+ti. \l*;S"mss ` v~~.~', l.T::~'zV'+. `°I '.3 ~~'l v-~.\Cy.\.M~.. y~ .;~~a ~ti~..\~``~~~`t.a^~~''ti.~.a .~ ~'\~~''t`' ~1.1;}`a~ti'.~`? ",~, '.i^'.,. Importance of the Program or Project k~`'"~. "~`~' ` Please explain briefly ~2C1f~ ward maximum} the benefits andlor importance to the community of the program ar ,project: . 'e'~e,, eC•,..~\ ti,~yti. `^3'~...~'a`,r'''~;tissti~. ..r"°-~ \. °~~.~~• ~.,Z~ti ~. '~~°L+:3.~4u4" ,~.~h~.''1'~P3~. '.~`U~d'~,'+~'~1}' ,'~, ~;,.~h~~!~. ~~ \`3'i`i~v~~':..1~ ~.1r] : \~h_ ~`1~~'+~,C ~ `- M1 `1 Ll +ASAdr. ~1~ ~j `~' of ~`~ ,`"c~v .` 4`~~},~a ~~.a\'~[~ ~'f +,~r ~~.~~.i~, , ~7.u~`~.. `~,~'1 '`14~s ('S ''~` `:T;~vwav~~ UR,~ti: ~y r+1~-. Goals J abjectlr~`~s of the Program or Project Please list the short and long~terrn goals, the environmental benefits, and h©w the p^r~ogram or project addresses environm~e``ntal issues andlor problems in Kitchener: ~,~,.~;~i~~ ~ ~~S°'- r`r,L.,,'L. ~`vr, '~4,Cr,~,. :,y,,lS,"-~i~r~ '+~s'~4~--. '~r~ol''~t ~~t~+.s°'1~''.~rr.~ ,y.~._ ~ '''+P.a~~`1~.. Budget ~~...~ ~~ ;>:s`-~ ':~,.~ -.. Piease provide a budget showing anticipated casts; what is the total budget, haw much is requested from the City, what are the other contributions. (shared fundin volunteer , i. ~_ labor, donated materials, fundraising}: ~ ~~~ ~ ~:~ ~R~'z>~,~ - ~~'~`~`~ ~' Work Schedule ~ ''~ ~`~'~'`~'a m ~'~ ~ ~,Ov a ~'~~\~'~ .\;~; Please provide the timeline, tasks or steps involved in planning and implementing the program andlor project: /~ ~ ~,~ , ~y~ U ~v ;~, Partnerships 1 Collaboration ~''~;,\ Please provide a list cif ccarrv-rmittee partners or collaborations, anticipated public involvement and %f applicable letters of permission from landowners or regulatory permmits: \ e,.+ ~ \ ,,,,,.. IImo~,, ~ ,~_ . _ ~,f~v^. U~~ ~~ 2011 CEIG APPLICATION Page 2 gf 3 ®ECl_I~,RATf~}N In making this application, Ifwe, the undersigned, declare to the faest of our knowledge that the infc~rrnation contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the f~rr~ds granted would be used for fil!1e stated purposes and that Ifwe would comply with all terms and cvr3ditions as outlined. (!f submitting via email, please certify in the email body that you agree that you have the autharrty to make applrcafian are behalf of your organization to the Community environmental improvement Cram (C,EIG) of the Carty of Kitchener.} Munr'cipsl Freedom of Information and ProteGtinn of Privacy Act Personal informs#ion provided by the applicant on fhe applicafion farm, or ss support material vvi#h fhe application is tieing collected in order to process grand applications and to ad-rainis#er the program,. and as such may be made available #o ~i#y staff and members of fhe environmental commi#tee. Application forms, supporting documentation and evaluation forms will be retained in accordance with the City's Records Retention Schedule. The names of all applicants may be made public. Personal information collected on fhr`s form or ss support material may become part of a public document. 2a~ 1 CF1G APPLICATIQIV Page 3 ~~ The applicantlpraj~ect coordinator and it applicable a senior ~~rember of the arganizatran (e. g. executive director, president, owner or school ,princlaal) rr~rrst complete fhe following. Shruk~sNin€~slTrees Snowberry - 2G Grey Dogwood - ~G Fragrant Sumac - 2G Saskatoon 5erviceberry ~G Purple Flowering Raspberry - ~G Dwarf S~irch - '/~G Virgins Bower--'/~G Swamp Rose - 2G Meadawsweet - 2G Chakeberry - 2G Red Osier Dogwood - 2G Pagoda Dogwood - 2G New Jersey Tea -'/2G Shining Sumac - 112E Stagharn Sumac - 2G NannyE~erry - 2G Kahn's 5t. John's Wart- 1 G White Pine-3' Sugar Maple -3' Buttonbush - 1 G 3-29 `~' ~t -~~' u ~~, ~~. ~~ ~ ~ ~ , «. 4gG5 Westney Raad Pickering (Claremont) ON ~a5-Ea4~-$17fi info~nativeplants.ca www.nativeplants.ca 2~1 ~ PLAItIT LIST J -Jumbo pot (4.5" st~uare, 6" deep) P - plus {1.5" top diameter, jus# under 3" deep) Herbaceous -Grasses CDmrnon Scientific Fvrmat s Beach Marram Grass Ammophila brevligufafa Gai{a,-, Big Bluestern Andrapagon gerardli Galionl(~cm P Side-eats Grama Bs~ufelr~ua cr~rfiperadula 1 ocrn Povert flat Grass - _ ,Qanfhonia spicafa 1 qcm _. , Tufted Hair Grass . Deschamp5ia caes,~rfosa -- G~IIcan1 acm Canada Wild R e E! gnus canaderrsis ._ 1[7cm Sw~:et Grass Hierchloe c~dc+rafus -~ 'Nair Panic Grass ~anicunl acu,nainaturrr 1©cm Switch Grass _ .. ~~ _Panrcum ~irgafum ._ ~~~i~r~~©cm Little Bluestem Schizachirium sco,parium 1 Qcm Indian Grass Sa_rgl~asfrum rtufans ~.. Gauanl(lcm P Herbacevus - Sedves and Rushes Common Scientific Format{s Golden Fruited Sed e Carex a~frea 1 Qcm Black Fruited Sed e Carex eburnea _ ~ ~ 1 Ocm Herbaceous-1llJildflowers Common _ Scientific Fvrmat s Camman Yarrow Achi!!ea miilifolium 10crrt Pearl Everlastin Ana,~halis mar aritacea 10cm _ Canada Anemone --Anemone car~ac"ensis J LQn -headed Thimbleweed anemone c linririca 10cm S~readin_c~ Doc~bane A ac Horn andrasaemifoiium ~ 1Ocm Wild Columbine _ Aquilegia canad'ensis Gallon 1(7cm Tall Wormwood Artemesia cam~estris 1 tlcm Camman Milkweed Ascle ias s riaca J Swam Milkweed Asclepius incarnate 1[~cm Buttertl Milkweed _ ------- . Y -- . _ __- Asele ias tuber©sa 1~lcrn _ Canada Milk Vetch ~- ~ fisfra alas canadensis 1 Dorn Wild Savaury . Calamintha arkansana J Harebell Ca~anula rr~fundifolia 10cm Turtlehead Chelone labs ___ 10cm 3-30 Lance-leaved Corey sis Carerapsis ianceaiafa J 10cm Showy Tick-trefoil _ DesmacJium csnsdense 10cm Flat-tapped White Aster L}oeiiingeria urn,befiafa J 1Ocm ur~le Cornflower Pale- Echinacea ,eaiiida 1 Qcm _ Fireweed ~. F,~fJiJol°7IUfT7 ~t7C,~U5fIfC7JiClrI7 1 QCrrr 5 otted Joe-Pye Weed ~u aforium macufatum 1Qcm P Boneset ~l ~ ,Eupafariurr~ perfoiiafum 1 Dcm P Prairie Smoke Geum triflariur~~ J 1 ~Ocm Wild Strawberr Fra aria vir iniana 1 Dcm Long leaved Bluets Hedyotis fangifoiia 1 Qcm Sneezeweed v Helenium sr~tzrmraale 1 Dcm P Woodiand Sunflower Hefianthus divaricafus _ J Sweet Cox-eye f-Pe1io sis helianfhoides ~~ J 1 [lcm Larger Blue Flag Iris iris versicofor J bound Headed Bush Clover Lespedeza ca ifat 10cm -- ..._ Cylindric Blazing Star Liatris cyii dracea J Cardinal Flower Lobelia Gsrcfiraalis J 1 Dcm Great Blue Lobelia Labeiia sr hilifica 10cm l3eebalnt Qswe o T~:a Monarda dicd ma J Wild Ser amot _ -,rvfansrda fisfulosa J 10cm P Balsam Ragwort Packers paupercula 1 Dcm Ragwort Golden Packers sores _ J ~ _ Foxglove Beardtongue _ Penstemon di itaiis 10cm J Hair Beardton ue Per~sfeman hirsutus J 10cm Prairie Cinquefoil Poter~fidla ar ufa ---- 10cm _-.- Virginia Mountain Mint _ P cr2atltizem_um virginiarpum 'I Qcm Grey- headed Coneflower Rstibr`ds ,pinnafa J 1 Dcm _ Black-e ed Susan Rudbeckis hirfa __ 1Qcm P Green-headed Coneflower Rudbeckis isciniata J 1 Dcm Com ass Plant Sif hium laciniaturra G Blue-e ed Grass Sis~rrr'nchium monfanum 1Ocm False Solomon's Seal Smifacina racemasa J Upland White Goldenrod ~ Sofida o fsrrrricoides 10crri Stiff-leaved Goidenrod=- So1r"da o rrgrda 'IOcm ..Heath Aster ___~~._.r- 5 rrrphotrichum ericor`des 10cm 'Heart-leaved Aster 5ym,pi~yotrichum cardifalium 10cm !Panicled Aster Symphyolrichum larrcer~lafum 1 Qcm _ tvew England Aster S mph c~trr"churr7 ncsvae-angliae 10cm p Sk Blue Aster Sym~hyotrrchum oQlex_rtan Tense 10cm Talf Meadow Rue 7izafictrum pubescens 10em Ironweed Vernania i ar7#ea J Blue'Vervain Verbena hasfata 10cm P Hoar Vervain Verbena stricta 1 Dcm Cuiver's Root Veronicasfrurr~ virginicum J 1 Ocm Golden Alexanders ~ Zizea sores _ 10cm 3-31 Cherry Parfc Re~italizativn Project Proposal- to introduce native plant species to Area A-Cherry Park front entrance and to Area 6- where the water drains Pram the parking lot {StrangeJAgnesJPark St} - to help improve water flow quality which flows into Victoria Park Lake and also to provide filtration and reduce to arriount of peak flaw after a down pour -make front entrance of Cherry Park more appealing Area of Work -near the front entrance of Cherry Park across from Waverly St. in the vicinity of the CP parking lot - where the water spillway starts at the parking lot (AgnesJStrange,l Park} between the parking lot and the railway tracks C arrant -there is a small spillway flowing from the parking lot of Strange/AgnesJPark under the railway tracks and roughly parallel to the back of houses aiong Strange St-and then it enters a storm sewer in front of the Cherry Park parking lot Work Area A- consists of punting rushes, sedges, native grasses and wild flowers in the area of the storm water basin Work Area B- consists of planting rushesJsedges to Filter water from the main parking lot 3-32 - 33 / / /S~,k: ~ / / / / -~- - - ~~~ ~' ~~ ~~~~ .; .~- ~~ ~- ~~ ~~`~ .~ y ~, ~ .~ ~- ~J ~r .~~ ~~~t~~`~~~. ~C'~~~~ ~ - ~,~~~ 3-34 PRIN7:GenralkVl~p http:flanpointpradf©nPaint~nternallonpaint Community Environmental Improvement Grant 20'11. Application Fvrm All applications must be received no latter than 4:34 pm on September 19g", 2D11. Marne at Program 1 Project: Green Tearn f waste collection ro'ect. Total Program f Project Costs: $ X04.44 Total Requested from City of Kitchener: $ 244.44 Name of Group 1 Organization: Laurentian Hills Christian Schaal Website: www.lhcs.ws ,) Gror~p 1 Organization's Mission and Mandate Please provide a brief overuiew of your mission and rrrandate. The mission of Laurentian Hills Christian Schaal {LHCS) is to offer dynamic, excellent Christ-centered education that cultivates responsive disciples of Christ, The mandate of LHCS's "Clean and Efficient" committee is to implement the f ndings of a formal enwiranmental audit with the goal of modeling stewardship of creation and hawing a school facility that is careful in the way it produces waste and consumes water and energy. 2411 C~iG APP~iCATIQN Page ~ of 5 3-36 Applicant Information Group 1 Organization Type: Nan-~'rofit X Cammunity Group CJther 2} Gr,~u 1 C7r anizational Histo and Successes Please describe when you were formed, any affiEiiations you have and major accomplishments to date. The dean and Efficient ~C&E} Comrr~ittee of LHCS was formed in September '201 ~ in response to feedback from the parents of children attending the school. Through the parental input during a strategic planning process, parents expressed an interest in LHCS focusing on stewardship of energy, water and waste. This desire was rooted in the Biblical mandate of creation care, The C&E committee began its work in September of 2.010 with a threefold mandate: 1. conduct an informal audit tv find way to make school operations more clean and efficient. 2. Investigate conducting an environmental audit 3. make recommendations to the Board of Directors at the school based on the f ndings. In November of 2010, the C&E committee conducted an informal audit of water, energy and waste. The findings were complied and presented to custodial staff, teaching staff and the property committee of the schvv'I. The feedback of these three important stakeholders was taken into account and the final inf©rma! audit recommendations were submitted to the Board in March 2011. C&E also recommended the Board accept an offer from a University of 'Waterloo's School of Planning to do a full environmental audit of the school facility. C&E was able to fulfill it three-part mandate a full two months ahead of schedule. The recommendation of a full environmental audit of LHCS was approved by the Board in December 2010 and in January and February, a full environmental audit was Conducted. The results of the informal and formal audits are being combined and are expected to be released soon. fine of the findings of the informal and formal audits was that the amount of waste going to landfill could be reduced by introducing green bins and making it easier to presort recyclables. C&E is moving ahead with making changes in this area. Changes to waste collection and disposal will involve use of green bins in the classrooms, addition of more bias bins so students can "pre- sort" their recyciables, and education around how tv make the system work efficiently. 2011 ~ CE4G APPLkCATIfJN Page 2 of 5 3-37 C&E has decided tv create a student "Green Team" that would have students educating their peers and monitoring the correct use of the collection system, Our hope is that through their peers, students at LHCS will be inspired, engaged and empowered to care for our shared environment. and by doing sv, see that they are loving both God and their neighbour. PROP~3SAL MNFQRMATIChI Project or Program Summary Please describe briefly ~2p~ word maximum) the program or project, what is the rationale for the project yr program, when will it start and finish: The C&E committee is instituting a new waste collection system and forming a "Green Team" of students that will educate and inspire their peers to efficiently use the new multi-stream waste collection system. Our proposal is to request a grant to ewer the cost of 2(l printed T-shirts for the student members of the Green. Team. The T- shirts will belong to the club and the same shirts will be used year after year. Importance of the Program or Project Please explain briefly ~2C?g word maximum} the benefits andlvr importance to the community of the program yr project: The T-Shirts will help to identify the members of the Green Team during their information "blitzes" through the school. They vr-ill also help staff and students identify Green Team members so they can ask them questions about the new waste collection system. Thee T- 5hirts would als^ be a source of pride for the team members why will be doing the important lout unpleasant job of collecting the campostable waste from classrooms. Goals ! Cibjectives of the Program or Project Please list the short and. long-term goals, the environmental benefits,. and how the program yr project addresses environmental issues andlor prvblerras in Kitchener: The goal of this program is to divert waste frorr~ the landfill. The introduction of green bins will divert organics away from landfill. Installing mare Blue bins in the each classroom and clearly labeling them will help tv presort recyclables to avoid them being added to the waste stream due to lack of time for sorting by custodial staff. We also envision that as students are educated and inspired to reduce school waste from going to landfill, they will be able to inspire others in their homes to do the same, This would multiply the amount of waste being diverted. 2p11 C1=1G APPLICATI©N Page 3 of 5 3-38 BU©GET Please provide a budget showing anticipated casts; what is the total budget, how much is requested from the City, what are the Other contributions (shared funding, volunteer labor, donated materials, fundraising): Lvga design: $U students wily design a laga~ Shirt and printing: $1D 1 shirt Total cost for ~g shirts: $2i~©.f~13 WorVic Schedule Please provide the timeline, tasks or steps involved in planning and implementing the pr©gram andlor project: 1. Green Team will prepare school to begin collecting organic waste starting September 19th. They will facilitate the collection on a daily basis. 2. In November the Green Team will blitz the school with information about proper sarting~ f©r Blue Box recycling and ensure there are enough collection containers in each classroom. 3. The Green Team will speak at student. assemblies and provide Incentives t0 ClaS5ra0111S whlGh are SLlCCeSSful In producing the least amount of landfrll waste. 4. The Green Team will organize events such as "Garbage Free l>]ay" and "Bike to School Day" to raise environmental awareness on the part of students and staff. Partnerships 1 Collaboration Please provide a list c,f committee partners or collaborations, anticipated public involvement and if applicable Betters of permission from landowners or regulatory permits: Region of Waterloo -green bins and blue bins, green bin collection LHCS custodial staff -support with waste sorting and collection LHCS parents -support far reducing non-recyclable f reusable waste in luncf~es l~~cLpI~ATlorv In making this application, Vlore, the undersigned, declare to the best of our knowledge that the information contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the funds granted would be used for 2011 CEIG APPLICATI©N Page 4 of 5 3-39 The applicantlproject coordinator and if applicable a senior member of the organization (e. g. executive director; president, owner or school principal} must complete the (}f submitting via email, please certify in the email body that you agree that you have the authority to make application on behalf of your organization to the Community Envrronmer~tal Improvement Grant ~{CEIG~ of the City of Kitchener.) Municipal Freedom of Information and Protection of Privacy Act Personal information provided by the applicant an the application farm, or as support material uvith the application is being cotlected in order to process grand applications and to administer the program, and as such may be made available to City staff and members of the environmental committee. Application farms, supporting documentation and evaluation forms wi11 be refai-red in accordance with the City's Records Retention Schedule. The names of all applicants maybe made public.. Personal information collected on this form or as support material may become part of a public document. 2(}11 CEIG Ap~''LGCATIC]~J Page 5 cfi 5 3 - 40 Community Environmental Improvement Grant 2011 Application Form All applications must be received no latter than 4:30 pm on September 19th, 2011. Name of Program /Project: CREW's Kids and Coirll~lunity Power Saving Project Total Program /Project Costs: $47,300 Total Requested from City of Kitchener: 3 000 Applicant Information Name of Group/Organization: Community Renewable Energy Waterloo Region (CREW) Group /Organization Type: Non-Profit yes Community Group Other 1) Groug /Organization's Mission and Mandate Please provide a brief overview of your mission and mandate. M1SS10N: Community Renewable Energy Waterloo region is a volunteer run, non- profit organization, dedicated to making conservation and renewable energy options accessible to the citizens of Waterloo Region. Our V1SlON is to be a network of knowledgeable advocates, early adopters and interested citizens who initiate resource and support all local projects that encourage energy conservation and sustainable use of energy or materials from naturally regenerating sources, such as wind, solar and earth energy. 2) Group /Organizational History and Successes 2011 CREW CEIG APPLICATION Page 1 of 7 3-41 Website: www.crewzone.ca Please describe when you were formed, any affiliations you have and major accomplishments to date. CREW started in 2003 and formally incorporated in 2006. Collectively, CREW members have: • Organized the on-going Energy Sense series starting in 2004 in partnership with the Kitchener Public Library, local sponsors and other partners. • Initiated or encouraged new conservation and renewable energy projects and groups, including CREWwind (now Local Initiatives k'or Future Energy or L1FE, a local wind cooperative), CREWsolar, CREWearth energy, CREWgreen building and renovation group, and Power Saving Network (tP$N) that developed an electricity self-audit toollit that is available for borrowing FREE from all libraries in the Region of Waterloo so homeowners/tenants can do their own electricity audits -average proven savings - 25% per household. • Participated in dozens of local events, workshops, retreats, church and low income housing/community centre presentations and exhibitions, corporate "lunch and learns", forums, building a network of contacts through effective information techniques. • Organized an in-depth green building tour in partnership with the YMCA, The Working Centre and REEP. • Advocated for sustainable development practices and incorporation of Renewable Energy into the Region of Waterloo growth (2003), implementation of standard offer contracts by the Provincial Ministry of Energy and MPP John Milloy (2005), greater reliance on conservation and renewable energy (OPA, MPP Milloy, 2006) and comprehensive strategy to reduce greenhouse gas emissions (Minister of the Environment, MPP Milloy, 2007) • Launched a regular electronic newsletter, CREWzone News (2005), with over 1500 CREW E-News subscribers; the www.crewzone.ca website (2006) •Grant support for initiating the CREW P$N and CREW website was received from the Region of Waterloo and the Cities of Kitchener, Waterloo & Cambridge. • Been involved via its membership in the Ontario Sustainable Energy Association (OSEA) in the development of the Green Energy Act and its refinement, giving feedback to developing regulations and commenting on the FIT and MicroFit as a set of incentives for renewabke, sustainable energy sources. • 2009 -CREW was nominated for the Gre~rter K-W Clzarnber of Comi~zerce 2009 Not-For- Profit ofthe Year AWARD • 2010 and ongoing -CREW has participated with Wilfrid Laurier University in the initiation of a Psychology and Action Course (PS332) -also involving their Laurier Community Service-Learning (CSL) program -giving students volunteer work experience. • Received a matching grant from Earth Day Canada & Sobeys to implement a successful program entitked CREW's Kids and Community Power Saving Project - 2010-11. Please see attached PowerPoint. Also, follow the following link to the CREW website for a brief report: http://www.crewzone.ca/news event.cfm'?eventlD=682 . • Received a grant (Kitchener's Local Environmental Action Fund or LEAF) and partnered with the City of Kitchener's building department to establish and administer the Kitchener Green Housing Incentive Program (KGH1P) to promote new home LEED standards within the building industry and public. - 2010 and ongoing - httu://www.litchener.ca/en/businessinlitchener/KGHIP.asu - in its second year as a program. 2011 CREW CEIG APPLICATION Page 2 of 7 3 - 42 • Early 2011 - Initiated a CREW GREEN MOV1E N1GHT (monthly) in partnership with a local theatre showing movies promoting GREEN living -conservation and renewable energy options. CREW board has organized 3 events so far with 3 more for the fall planned. Monitor the CREW website for these announcements. • June 2011 -Received grant approval (Kitchener's Local Environmental Action Fund or LEAF) to provide an incentive to faith communities within the City to install solar PV on their facilities. http://www.crewzone.ca/news event.cfm?e~~entID=681 - currently being initiated. It includes education and a grant for each faith community participating up to 25 in total -providing the first kw of panels plus inverter with minimum 3kw system. So far 14 faith communities have expressed interest in participating. The education component complements completely what we are doing with the CREW's Kids and Community Power Saving Project. NOTE: • CREW works collaboratively with, and is complementary to, without duplication or funding assistance: REEP Green Solutions, Greening Sacred Spaces, Sustainable Waterloo Mennonite Central Committee Ontario CREATION CARE, Reduce the Juice, Grand River CarShare, and Transition KW. PROPOSAL INFORMATION Project or Program Summary Please describe briefly (200 word maximum) the program or project, what is the rationale for the project or program, when will it start and finish: The CREW's Kids and Community Power Saving Project is an initiative developed by CREW and which started in September 2010 with community Centres, community housing projects, and Public Schools in the Region of Waterloo. Previous experiences have demonstrated that this initiative is more effective and efficient within defined geographical boundaries such as Kitchener. The project will use a simple electricity auditing toolkit, developed by CREW, to engage a new sector of our community in finding specific, easy, and in-expensive ways to save electricity in their own homes. For its long term sustainability, the project will develop a training and capacity building program and strategy on sustainable electricity use for grades 5 and 6. This project dovetails well with Ontario science curriculum in grades 5-6. Previous trials with this "Power Saving Toolkit" consistently identified 21-25% electricity savings opportunities per household. Through this initiative we will: - Demonstrate appropriate low-cost solutions in energy conservation for housing residents in Kitchener - Educate primary school kids on sustainable electricity use as part of a long- term strategy - Encourage the public in the sustainable use of electricity - Develop partnership with community-based organizations in Kitchener - Educate and promote the use of the Power Saving Network toolkit - Contribute to improve health condition of Kitchener residcnts 2011 CREW CEIG APPLICATION Page 3 of 7 3 - 43 Importance of the Program or Project Please explain briefly (200 word maximum) the benefits and/or importance to the community of the program or project: Today's reality is that energy conservation is for everyone. And yet, some populations do not have adequate access to information and tools to help them achieve it. Furthermore, many people arc under the mistaken belief that it costs too much up front to save energy (and money) down the road. This project is important because it will prepare target groups: primary schools kids, women and youth groups from Community Housing/Community Centres and typical home owners in real electricity savings. It meets a locally identified need by helping the City of Kitchener residents include low-income housing residents in energy conservation efforts, and by doing it in a way that focuses on appropriate low-cost solutions. It is unique in that it engages youth in teaching, and low-income residents in green leadership, building community and respect between these two populations in the process. Both groups will be closely involved in the initiation, planning, execution, monitoring and final evaluation of the project. NOTE: We are always alert to what will motivate different population segments to conserve energy. When we introduce ourselves to a school class, one of the first things we do is ask if any of the class experience breathing issues. So far, the answer has been 50-60%. When we ask what their doctor says is the case, most frequently the answer is the fine particulate in the air - in other words, pollution. A main source for air pollution is coal fired electricity generation. The largest coal plant in Canada is Nanticoke, on the shores of Lake Erie east of us. The dirty air from this plant and upper US states is carried into our area. Immediately, they want to know what they can do about this, so we explain the conservation reduces the need for these plants and the more we conserve the sooner we can close them down and improve our air quality. For these students, the health issues are most important -not the financial savings as it is for some others. Interestingly, we have found much the same response from low-income households and seniors. We clearly observe that hope for the future is in our youth -they respond enthusiastically to the message and a practical way to make a real difference. Goals /Objectives of the Program or Project Please list the short and long-term goals, the environmental benefits, and how the program or project addresses environmental issues and/or problems in Kitchener: The CREW's Kids and Community Power Saving Project main goal is to promote a sense of environmental awareness throughout the City of Kitchener and a practical means of making a real difference -help this community GO GREEN. The specific objectives of this project arc to: - Engage new sectors of our community (Community Housing/Centres, Typical Home Owners, Primary Schools) in finding specific, easy, and in- expensive ways to save electricity 2011 CREW CEIG APPLICATION Page 4 of 7 3 - 44 - Develop and deliver electricity $aving curriculum for grade 5-6 kids - Train home owners, tenants, and kids in the use of the CREW P$N self- audit tool-kits - Conduct home electricity audit, generate and discuss the report with the home owner and family if applicable - Increase awareness of how we view and treat energy (electricity) and encourage solutions to improve the quantity and quality of electricity use - Promote healthy lifestyle practices through sustainable use of electricity - Foster a sense of environmental stewardship - Promote and initiate the development of short term, intermediate and long-term community-based environmental programs - Develop and discuss recommendations for sustainable use of electricity - Assist project participants to improve energy efficiency - Promote alternatives (green energy options) to electricity use - Find free and low cost solutions with easy, achievable results - Lower electricity bills and assist home owner to $ave money - Protect the environment by cutting down individual Carbon Footprint - Inspire and motivate change in behaviour - Make a difference in the City of Kitchener Ontario, and beyond Budget Please provide a budget showing anticipated costs; what is the total budget, how much is requested from the City, what are the other contributions (shared funding, volunteer labor, donated materials, fundraising): Please sec the attached budget. Currently we have credited CREW with the amounts we anticipate being raised from other sources, plus expectied IN KIND. - FUNDING Sources in addition to IN-KIND arc anticipated to be Earth Day Canada, the Waterloo Citizens' Environmental Advisory Committee (WCEAC), Region of Waterloo Environmental Fund and the contribution of the Kitchener CEIG tiowards fhe aspects of activity taking place in the City of Kitchener ($3,000). Work Schedule Please provide the timeline, tasks or steps involved in planning and implementing the program and/or project: Please see attached Work Schedule. Partnerships /Collaboration Please provide a list of committee partners or collaborations, anticipated public involvement and if applicable letters of permission from landowners or regulatory permits: Our Power $aving Network Collaborative partners arc: 2011 CREW CEIG APPLICATION Page 5 of 7 3 - 45 - Region of Waterloo Community Housing Department. They will provide a formal link between CREW and the Community Housing Development and meeting rooms. Volunteers within the development will contribute their skills as auditors, event managers and project promoters. - City of Kitchener Community Housing Department - KHI - World Wide Opportunities for Women. This group has undertaken thousands of household environmental audits for new immigrant families in the Region, and has an eager board with strong education and multi-lingual skill sets. - The Residential Energy Efficiency Project (REEP Green Solutions) has undertaken thousands of home energy audits dealing with the home envelope, heating and cooling systems. REEP will provide promotional and technical support, subsidized office space rental, computer and Internet access. - Waterloo Region District School Board -Primary Schools will provide meeting rooms, principal, staff, parent and child volunteer support as well as promotional support of activities - Housing/Community Ccntres will provide meeting rooms, staff, women and youth groups - Typical Home Owner will collaborate during the electricity audit process of their house by providing information the actual use of electricity appliances of their house 2011 CREW CEIG APPLICATION Page 6 of 7 3 - 46 DECLARATION In making this application, I/we, the undersigned, declare to the best of our knowledge that the information contained in this application is accurate and complete. Further, that should our proposal be accepted in part or in whole, the funds granted would be used for the stated purposes and that I/we would comply with all terms and conditions as outlined. The applicanbproject coordinator and if applicable a senior member of the organization (e.g. executive director, president, owner or school principal) must complete the following. Personal information provided by the applicant on the application form, or as support material with the application is being collected in order to process grand applications and to administer the program, and as such may be made available to City staff and members of the environmental committee. Application forms, supporting documentation and evaluation forms will be retained in accordance with the City's Records Retention Schedule. The names of all applicants maybe made public. Personal information collected on this form or as support material may become part of a public document. 2011 CREW CEIG APPLICATION Page 7 of 7 3 - 47 Municipal Freedom of Information and Protection of Privacy Act ° ~o ~, a an .~ ~. N 0 a .~ 0 U 'd "C ~, H W A .--i .--i d1 O ~." 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