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HomeMy WebLinkAbout2011-10-17COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE The Community and Infrastructure Services Committee met this date, commencing at 1:47 p. m. Present: Councillor K. Galloway -Chair Mayor C. Zehr and Councillors S. Davey, Y. Fernandes, P. Singh, B. loannidis, F. Etherington, D. Glenn-Graham, B. Vrbanovic and Z. Janecki. Staff: C. Ladd, Chief Administrative Officer J. Willmer, Deputy CAO, Community Services D. Chapman, Deputy CAO, Finance & Corporate Services P. Houston, Deputy CAO, Infrastructure Services M. Selling, Director of Building A. Pinard, Director of Planning J. Witmer, Director of Operations K. Woodcock, Manager, Service Coordination & Improvement S. Di Donato, Manager, Business Development S. Ross, Assistant City Solicitor A. Mick, Utilities Water Engineer G. Hummel, Manager of Park Planning, Development & Operations J. Young, Special Events Manager D. Ross, Manager, Development Review R. Willms, Supervisor of Administration D. Gilchrist, Committee Administrator CSD-11-145 -NOISE EXEMPTION REQUEST - 1405 OTTAWA STREET NORTH -FOOD BASICS The Committee considered Community Services Department report CSD-11-145, dated October 5, 2011, recommending approval of the request of Food Basics for an exemption from the City of Kitchener Municipal Code Chapter 450 (Noise) for renovations to their store. On motion by Councillor B. Vrbanovic - itwas resolved: "That an exemption to Chapter 450 (Noise) be granted to the Food Basics store at 1405 Ottawa Street North for the evenings of October 17, 24, 31 and November 7 and 9, 2011, between the hours of 9 PM and midnight each evening, for necessary work to replace refrigeration units within the store." CSD-11-141 -DEMOLITION CONTROL APPLICATION DC11/14/C/ATP - 17 CHICOPEE PARK COURT - SINEAD O'NEILL The Committee considered Community Services Department report CSD-11-141, dated October 5, 2011, recommending approval of Demolition Control Application DC11/14/C/ATP for the property municipally known as 14 Chicopee Park Court, subject to conditions. In response to questions staff advised that this property will be developed with a semi- detached dwelling and staff have not received any concerns from neighbours. On motion by Councillor B. Vrbanovic- itwas resolved: That Demolition Control Application DC11/14/C/ATP requesting permission to demolish one (1) single detached dwelling located at 17 Chicopee Park Court, owned by Sinead O'Neill, be approved subject to the following condition: 1) That the Applicant obtains a building permit for the proposed residential dwelling unit; and, COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE OCTOBER 17. 2011 - 84 - CITY OF KITCHENER 2. CSD-11-141 -DEMOLITION CONTROL APPLICATION DC11/14/C/ATP - 17 CHICOPEE PARK COURT -SINEAD O'NEILL (CONT'D) That upon satisfaction of condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: In the event that construction of the new dwelling unit is not substantially complete within 2-years of the date of issuance of the demolition permit, the City Clerk may enter on the collector's roll, to be collected in like manner as municipal taxes, $20,000 for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued." CSD-11-138 -DEMOLITION CONTROL APPLICATION DC11/12/C/GS - 100 CRESS LANE - SHELANE PROPERTIES INC. The Committee considered Community Services Department report CSD-11-138, dated October 5, 2011, recommending approval of Demolition Control Application DC11/12/C/GS for the property municipally known as 100 Cress Lane, without conditions. In response to concerns about traffic volumes, staff advised that there will be an industrial development on this property and traffic concerns will be addressed through the site plan process. On motion by Councillor B. Vrbanovic - itwas resolved: "That Demolition Control Application DC11/12/C/GS requesting permission to demolish a single detached dwelling at 100 Cress Lane, owned by Shelane Properties Inc., be approved without conditions." INS-11-078 - ON-STREET PARKING REGULATIONS - ELLIS AVENUE The Committee considered Infrastructure Services Department report INS-11-078, dated October 6, 2011, recommending a parking prohibition on a portion of Ellis Avenue. On motion by Councillor B. Vrbanovic - itwas resolved: "That the Uniform Traffic By-law be amended to prohibit parking at anytime on the south side of Ellis Avenue from Hartwood Avenue to Guelph Street." PRESENTATION -CREATIVE ENTERPRISE ENABLING ORGANIZATION -UPDATE Ms. H. Sinclair, Executive Director, Creative Enterprise Enabling Organization (CEEO), was in attendance, as requested by Council, to provide and update on the organization. At this time Ms. Sinclair provided the following printed material: the organizations mission statement, its Strategic Priorities and Deliverables, a list of investment program recipients, financial statements February 22, 2010 to December 31, 2010 and its 2011 budget. Ms. Sinclair advised that the CEEO is leveraging what already exists in the community and its 4 key roles are: getting money for the Region, providing access to resources, providing access to services and investing in the community. Councillor Galloway commented that Ms. Sinclair should come to a future meeting of this committee, once members have had an opportunity to consider the information just provided. Respecting the Council's request for a business plan for CEEO, Ms. Sinclair advised that it will be complete by the end of November. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE OCTOBER 17. 2011 - 85 - CITY OF KITCHENER 5. PRESENTATION -CREATIVE ENTERPRISE ENABLING ORGANIZATION -UPDATE (CONT'D) Respecting corporate and public investment in CEEO, Ms. Sinclair advised that it is anticipated each sector will contribute $1 M over 5 years. Ms. Sinclair advised that during the first month and a half with CEEO she was bombarded with contacts from small organizations who presented a huge demand for bookkeeping and bulk purchasing, etc. Group benefits will be available by the end of the year and a priority of needs will be available by the end of November. Respecting contributions from the City of Cambridge, Ms. Sinclair advised that they provide CEEO with accounting services and will provide financial support in the future. Regarding the City of Kitchener's contributions, Ms. Ladd advised that for 2011, the City provided $47,000 for operating costs and $20,000 to the sustainability fund to create the investment program. Ms. Sinclair was requested to attend a future meeting of this committee when CEEO completes its business plan. 6. CSD-11-135 -ONTARIO CLEAN WATER ACT - REGIONAL MUNICIPALITY OF WATERLOO'S APPROACH TO POLICIES IN THE SOURCE PROTECTION PLAN The Committee considered Community Services Department report CSD-11-135, dated October 11, 2011, attached to which was a copy of Region of Waterloo report E-11-102 (Approaches to Policies in the Source Protection Plan), dated September 27, 2011. Mr. E Hodgins, Manager Hydrogeology and Source Water, Region of Waterloo was in attendance to present an overview to the Region's approaches. In response to questions, Mr. Hodgins stated that land use planning tools will create direction for municipalities as new developments come forward. Respecting the new Kitchener Operations Facility, Mr. Hodgins stated that it should not negatively impact Mannheim. He noted that there is a salt management plan for this facility and Regional staff worked closely with City staff as the development took place. In response to a question about Strasburg, Mr. Hodgins advised the enumeration only covers existing threats and any new development will require mitigation measures. Mr. Hodgins then explained that every well in the Region is affected by chloride (salt) and areas where there are a large number of roads and parking lots are the most vulnerable. Respecting alternatives to salt, Mr. Hodgins stated that unfortunately we have access to a large, inexpensive supply of salt and the next alternative is 40 times more expensive. He then advised that salt management plans are already in place for Greenbrook and Parkway. INS-11-079 -COMMUNITY CUL-DE-SAC PLANTING BEDS The Committee considered Infrastructure Services Department report INS-11-079, dated October 4, 2011, recommending the awarding of 4 grants for the start-up of cul-de-sac planting programs. Mr. G. Hummel presented this report. In response to questions, Mr. Hummel advised that most plant material is salt tolerant and the neighbours maintain everything on the island. With respect to the agreement with the neighbours, he advised that there are approximately 30 cul-de-sac planting beds in the City at this time and there has never been a default on an agreement. Respecting cost savings, Mr. Hummel advised that he will provide this information to Council. On motion by Councillor J. Gazzola - itwas resolved: "That aone-time grant be given to Zeffer Place (Ward 2), Woodhurst Court (Ward 7), Gallarno Court (Ward 8) and Canters Close (Ward 3) for the start-up of the cul-de-sac planting program, which includes: COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE OCTOBER 17. 2011 - 86 - 7. INS-11-079 -COMMUNITY CUL-DE-SAC PLANTING BEDS (CONT'D a) Services in kind: compost, woodchips, and sod removal $1,000.00 b) Cash grant (use for plant material, benches etc.) $1,000.00 and further; That the Mayor and Clerk be authorized to execute any and all necessary agreements with each of the cul-de-sac groups, satisfactory to the City Solicitor, allowing the plantings to be located on public lands." 8. INS-11-081 -CONTRACT FOR GAS AND WATER INFRASTRUCTURE LOCATING The Committee considered Infrastructure Services Department report INS-11-081, dated October 6, 2011, recommending and extension to the purchase order for gas and water infrastructure locating. Ms. A. Mick presented this report. In response to questions, Ms. Mick advised that if locates are not provided within 4 days of a request, which is the best practice, the utility could be charged. Further, the utility must provide locates free of charge. Ms. Mick also advised that there are budget funds available to cover this cost. On motion by Mayor C. Zehr - itwas resolved: "That Purchase Order PO 202787 be extended by $90,000 to cover gas and water infrastructure locates until the end of 2011, to meet the 4 working day completion required under regulations." Councillor P. Singh assumed the chair. CSD-11-140 -AMENDMENT TO COUNCIL POLICY I-1095 - PUBLIC PARTICIPATION IN THE PLANNING PROCESS The Committee considered community Services Department report CSD-11-140, dated October 5, 2011, which recommends amendments to Council Policy I-1095 - Public Participation in the Planning Process. Ms. D. Ross presented this report. Councillor Galloway put forward suggestions for revisions to the amended policy with respect to the use of social media and a-mails to communicate planning applications and public meetings. She also recommended use of The Post rather than the Record to advertise public hearings. Respecting the described format for all of the city's neighbourhood meetings, Mr. Willmer advised that Engineering Services uses a different format for environmental assessments and they should be consulted before any change is made to impose this format. Respecting the site plan process, Ms. Ross advised that this process is not recommended to change at this time; it will be recommended for revision in the near future. Respecting the use of e-mails, Mr. Pinard advised that staff do communicate with residents via e-mail; however, to ensure that staff is complying with legislation, the initial contact is always made by letter. Councillor Glenn-Graham directed that staff provide a report as to whether the Planning Act will allow for e-mail communications if the resident's informed consent is given. Councillor Galloway moved the recommendation in the staff report, subject to 2 revisions: that written notice of a statutory public meeting and the related staff report be mailed to residents 2 weeks prior to the public meeting and that this same information be made available on Facebook and Twitter 1 week prior to the public meeting. Mr. Pinard responded that with respect to the use of social media, a determination from Corporate Communications and Marketing staff is required. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE CSD-11-140 -AMENDMENT TO COUNCIL POLICY I-1095 - PUBLIC PARTICIPATION IN THE PLANNING PROCESS (CONT'D) Councillor Galloway asked that her motion go forward to the next Council meeting and staff report on this matter at that time. On motion by Councillor K. Galloway - itwas resolved: "That the amendments to Council Policy I-1095 (Public Participation in the Planning Process) in the form shown in Appendix "A" attached to report CSD-11-140 be further amended as follows: a) That letters with information pertaining to the staff report and statutory public meeting for official plan amendments, zone change applications, plans of subdivision and vacant land condominiums be mailed to all persons who noted a desire to receive this information, 2 weeks prior to the statutory public meeting; and, b) That the information identified in a) above, or instructions on how to access this information electronically, be posted on Facebook and Twitter 1 week prior to the statutory public meeting; and further, That the amended Council Policy I-1095 be approved." Councillor K. Galloway resumed the chair. 10. CSD-11-142 -AMENDMENT TO COUNCIL POLICY I-525 - COMMUNITY INVESTMENT The Committee considered Community Services Department report CSD-11-142, dated October 11, 2011, recommending amendments to Council Policy I-525 - Community Investment. Ms K. Woodcock presented this report. In response to questions, staff advised that no change is being made to neighbourhood association grants. Playground grants are being removed as there has been no inquiry for these grants for the last 3 years. With regard to the downtown fapade grants, Ms. Di Donato advised that these grants come under the Community Improvement Program, as they are tied to the Community Improvement Plan boundaries. She advised that she will provide more details to Council in this regard. A brief discussion took place regarding the omission of capital grants from the policy, staff noting that there is no budget to fund these types of major grants. Mayor Zehr supported their omission from this policy as this is not the means to obtain them. On motion by Councillor D. Glenn-Graham - itwas resolved: "That the existing Council Policy I-525-Community Investment be replaced with the revised policy attached as Appendix A to report CSD-11-142." 11. CSD-11-108-CITYHOOD CENTENNIAL CELEBRATION (KITCHENER 100) The Committee considered Community Services Department report CSD-11-108, dated September 30, 2011, recommending pre-approval of the funding for the City's 2012 Centennial celebration in order for staff to implement the event work plan. Mr. J. Young presented this report. Mr. Young responded to questions advising that financing from Council is necessary in order to leverage sponsorship grants; further, waiting until January for budget approval does not allow COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE 11. CSD-11-108-CITYHOOD CENTENNIAL CELEBRATION (KITCHENER 100) (CONT'D) enough time to complete the program. Councillor Galloway noted that the Heritage Canada funding is contingent on Council's approval of its funding. Councillor Fernandes requested that the suburbs be included in this celebration and that it not be a strictly downtown event. On motion by Councillor Y. Fernandes - itwas resolved: "That the 2012 Cityhood Centennial Celebration budget and the funding of $165,000, as provided in the City's 10 year capital forecast for 2012, be pre-approved in order to begin implementation of the event work plan." 12. INFORMATION ITEM -CSD-11-146 -LEISURE FACILITIES MASTER PLAN (LFMP) -UPDATE The Committee received Community Services Department report CSD-11-146 -Leisure Facilities Master Plan Update, dated October 11, 2011, for information only. Councillor Galloway directed that staff provide further updates, as projects are completed and that the projects in the South Kitchener complex be reported separately. 13. ADJOURNMENT On motion, the meeting adjourned at 4:55 p. m. d~~~~~ Dianne Gilchrist Committee Administrator