HomeMy WebLinkAboutFCS-11-188 - T11-076 - Emergency Generator Service and MainteneREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-10-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Rudy Kruppa, Buyer, 2217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-10-04
REPORT NO.:
FCS-11-188
SUBJECT:
T11-076 Emergency Generator Service and Maintenance
RECOMMENDATION:
Albert’s
That Tender T11-076 Emergency Generator Service & Maintenance be awarded to
Generator Services Inc., West Lorne, Ontario,
at their tendered price of $76,021.78, plus
H.S.T. of $9,882.83, for a total of $85,904.61, with an option to renew for three (3) additional
twelve (12) month terms.
BACKGROUND:
There are emergency generators located at all Fire Halls, Pumping Stations and nine (9) other
City facilities, including City Hall. This contract is for monthly maintenance and service as
required by the Ontario Fire Code and CSA Standards.
The estimated average annual spend over the past three (3) years was $71,148.88.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seventeen
(17) potential bidders downloaded tender documents, and by the closing date of Thursday
September 29, 2011, eight (8) tenders had been received.
The following tenders were received:
Bid Price
Albert’s Generator Services Inc. West Lorne ON $ 85,904.61 *
Total Power Ltd. Missisauga ON $ 129,757.90
Power Station Standby Generator Mississauga ON $ 129,825.70
GAL Power Systems Toronto Ltd. Mississauaga ON $ 135,382.60
Genco Generators Inc. West Montrose ON $ 151,775.10
Gencare Services Ltd. London ON $ 155,697.05
Genrep Ltd. Mississauga ON $ 161,553.84
Northern Generator Co. Ltd. Woodbridge ON $ 202,738.95
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The price for Emergency Generator Service and Maintenance has increased an estimated 7%
from the previous contract.
Tenders were reviewed by D. Hergott, Manager, Facilities Management, C. Banks, Operations
Supervisor (Sewers) and R. Kruppa, Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various City Operating accounts.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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