HomeMy WebLinkAboutFCS-11-192 - T11-074 - Industrial TractorREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-10-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-10-07
REPORT NO.:
FCS-11-192
SUBJECT:
T11-074 – One (1) 91 kw (122 net peak power to ISO 9249)
Standard All Wheel Drive, Rubber Tired Industrial Tractor with
Front End Loader and an Extendable Backhoe
RECOMMENDATION:
That Tender T11-074 - One (1) 91 kw (122 net peak power to ISO 9249) Standard All Wheel
Drive, Rubber Tired Industrial Tractor with Front End Loader and an Extendable Backhoe, be
Nortrax Canada Inc., Cambridge, Ontario
awarded to , at their tendered price of $167,944.00,
plus H.S.T. of $21,832.72, for a total of $189,776.72.
BACKGROUND:
This unit replaces 986327 at CSD – Operations, as approved for replacement in the 2011
equipment review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded tender documents, and by the closing date of Thursday
September 15, 2011, two (2) tenders had been received.
The following tenders were received:
Bid Price
Nortrax Canada Inc. Cambridge ON $ 189,776.72 *
Toromont Cat Cambridge ON $ 196,560.71
Tenders were reviewed by M. Born, Manager of Fleet and L. Stecho, Supervisor of Purchasing,
who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010/5017020 Fleet Equipment Purchases.
Financial report is attached.
Budget estimate is $180,000.00
Outfitting Cost is $1,500.00
Any surplus is returned to the equipment reserve to fund future equipment purchases.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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Fleet 2011 Purchase Activity, as of September 23, 2011
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment2,658,900
Upgrades197,000
Additionals479,000
Contingency166,745
Prior Year Approved Purchases deferred until 20112,455,6305,957,275
Actual 2011 YTD Purchases, 1,918,363
Encumbrances, net of rebates823,329
Balance available, September 23, 2011
3,215,583
Less:T11-074
167,944167,944
HST @ 13%21,833
HST rebate(18,877) 2,956
Outfitting1,500
Budget for remaining equipment3,043,183
Projected Surplus(Deficit)
0
Note: Any surplus is returned to the equipment reserve to fund future equipment purchases.
Z:\General\OCC Directory\Committees\Council - regular\2011\2011-10-24\Staff Reports\FIN-11-192 -
10/20/2011Sep 23 2011
Attachment.xls
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