HomeMy WebLinkAboutFCS-11-199 - E11-052 - Consultant Serv - Huron Rd Bridge Rehab.REPORT TO:Committee of the Whole
DATE OF MEETING:
2011-10-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED: 3 & 4
DATE OF REPORT: 2011-10-17
REPORT NO.:
FCS-11-199
SUBJECT:
E11-052 – Consultant Services – Huron Road Bridge
Rehabilitation (City Bridge # 805)
RECOMMENDATION:
That Expression of Interest E11-052, Huron Road Bridge Rehabilitation (City Bridge # 805), be
AECOM Canada Ltd., Kitchener, Ontario
awarded to at their estimated fee of $138,971.80
including contingencies of $12,633.80 plus H.S.T. of $18,066.33, for a total of $157,038.13,
based on a satisfactory contract being negotiated and an upset fee being established; and
further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The Huron Road Bridge Rehabilitation project has been initiated to address bridge structure
issues which currently exist. The bridge is currently experiencing deterioration of the railings,
deck, girders and abutments. The Huron Road Bridge is a heritage feature and as such, a
Schedule B Class Environmental Assessment may be required to do rehabilitation works
depending on the type of rehabilitation.
The project scope includes the generation and evaluation of various alternatives to rehabilitate
the bridge consistent with the Environmental Assessment Act, should an Environmental
Assessment be required, detailed design and contract administration. It is anticipated that
construction will commence in the summer of 2012.
REPORT:
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by thirty-five (35)
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interested parties, and by the closing date of Tuesday September 6, 2011, seven (7)
responses had been received.
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In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Allen, Manager, Engineering Design & Approvals, K. Mick, Design & Approvals
Engineer, J. Stevenson, Engineering Construction Project Manager, and L. Gordon, Director of
Supply Services.
The Review Committee met on Thursday September 22nd, 2011, to review the submissions
and a shortlist of three (3) candidates was selected for further interviews. The Committee met
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on Wednesday October 5, 2011 to interview the shortlisted candidates. The Committee
elected to award the project to AECOM Canada Ltd., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal and Clear Understanding of the Project
Qualifications/Expertise of Key Personnel
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the past
Consulting Fees/Cost
A listing of the responding parties follows for your reference:
Stantec Consulting Ltd. Kitchener ON
Genivar Inc. Owen Sound ON
R. J. Burnside & Associates Ltd. Guelph, ON
IBI Group Waterloo ON
Muir Tec Inc. Waterloo ON
AECOM Canada Ltd. Kitchener ON
Byrne Engineering Burlington ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Work Order – 78 Road Bridge General Provision – Huron Rd
Bridge Rehab
Financial Report is attached.
* Any surplus funds will remain in this account to be used in future years.
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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