HomeMy WebLinkAboutFCS-11-208 - P11-075 Snow Clearing and Removal Services
REPORT TO:
Committee of the Whole
DATE OF MEETING: 2011-11-14
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Steve Rudak, Buyer, 2213
WARD(S) INVOLVED: All
DATE OF REPORT: 2011-11-03
REPORT NO.: FCS-11-208
SUBJECT: P11-075 Snow Clearing and Removal Services
www.kitchenerca
RECOMMENDATION:
That Proposal P11-075, Snow Clearing and Removal Services, be awarded to the following
contractors:
Bel-Air Excavating & Grading Ltd., Cambridge, Ontario;
Contractor's Dispatch Inc., Kitchener, Ontario;
Hoffman Services Inc., New Hamburg, Ontario;
Humphries Lawn &Snow Removal, Kitchener, Ontario;
J. Weber Contracting Ltd., Breslau, Ontario;
Moorefield Excavating, Harriston, Ontario;
R.M. Adams Trucking Ltd., Kitchener, Ontario;
R.S. Ernst Landscaping & Trucking Ltd., Kitchener, Ontario;
S. Driscoll & Sons Snow Removal, Moorefield, Ontario;
Spectralis Haulage & Excavation Inc., Waterloo, Ontario;
at their proposed hourly service rates, for two (2) years.
BACKGROUND:
The City establishes a list of contractor(s) who can provide various pieces of equipment and
operators (road graders, front end loaders, snow blowers, bulldozers, dump trucks) for snow
clearing and removal on an as-required basis.
The estimated average annual spend over the past three (3) years was $74,718.28.
REPORT:
Proposals were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirty-nine
(39) potential bidders downloaded proposal documents, and by the closing date of September
29tH 2011, twelve (12) proposals had been received.
S~a~'Re~port
finance and Corporate Services department
1 iii) - 1
The following proposals were received:
Bel-Air Excavating & Grading Ltd.
Contractor's Dispatch Inc.
Hoffman Services Inc.
Humphries Lawn & Snow Removal
J. Weber Contracting Ltd.
Moorefield Excavating
R.S. Ernst Landscaping & Trucking Ltd
RM Adams Trucking Ltd.
S. Driscoll & Sons Snow Removal
Spectralis Haulage & Excavation Inc.
1488573 Ontario Inc.
Zehr Demolition
Cambridge ON
Kitchener ON
New Hamburg ON
Kitchener ON
Breslau ON
Harriston ON
Kitchener ON
Kitchener ON
Moorefield ON
Waterloo ON
Kitchener ON
Waterloo ON
Proposals were evaluated on contractors providing suitable equipment to do the required work
and at the lowest hourly rate.
The price for road graders, front end loaders, snow blowers, bulldozers, and dump truck
services has decreased 10.5% from the previous contract.
Proposals were reviewed by S. Berry, Manager Maintenance Operations, and S. Rudak, Buyer,
who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 6527115 - 630075 Miscellaneous Winter
Maintenance -Contract Services-Other
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
1111-2