HomeMy WebLinkAboutFCS-11-213 - MobilityPlus Vehicle Repair Services for Region.pdREPORT TO:Committee of the Whole
DATE OF MEETING:
November 14, 2011
SUBMITTED BY: Don Miller, Director of Fleet, 4780
PREPARED BY:
Jennifer Sheryer, Assistant City Solicitor, 2265
WARD(S) INVOLVED: n/a
DATE OF REPORT: November 10, 2011
REPORT NO.:
FCS-11-213
SUBJECT:
Proposal to perform MobilityPlus Vehicle Repairs for the
Region of Waterloo
RECOMMENDATION:
That the Director of Fleet be authorized to execute and submit a proposal to the Region
of Waterloo’s Proposal P2011-52 Mobility Vehicle Repair; and further,
Plus
That should the Region of Waterloo’s proposal P2011-52 be awarded to the City, that the
Mayor and Clerk be authorized to execute any required contract documents subject to
the satisfaction of the City Solicitor.
BACKGROUND:
The City’s fleet division has been performing mechanical repairs for the Region of Waterloo’s
MobilityPlus Vehicles for over 20 years. The City is compensated fairly for this work and the
revenue obtained helps to offset the City’s fleet overhead. Additionally, this work supports
approximately 1.5 full time equivalent employees.
REPORT:
The Region of Waterloo’s purchasing by-law requires the Region to use a formal purchasing
process to secure the MobilityPlus Vehicle Repair Services. To be considered to continue doing
this work for the Region, the City must submit a formal pricing proposal to the Region. As the
City wishes to be considered for future performance of this work, authorization to submit a
formal proposal is requested.
The proposal document requires the City to declare any potential conflicts of interest. In
accordance with this clause, the City will need to point out the Mayor’s dual role as a City and
Regional councillor. Pursuant to the Region’s contractual provisions, the Region may require
the City to put appropriate safeguards in place if this proposal is awarded to the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Provision of these services fits with the City’s mandate to ensure long term corporate financial
stability and fiscal accountability to the taxpayers.
FINANCIAL IMPLICATIONS:
Obtaining this contract would assist offsetting the City’s fleet overhead costs.
ACKNOWLEDGED BY:
Dan Chapman