HomeMy WebLinkAbout2011-11-14AUDIT COMMITTEE MINUTES
NOVEMBER 14, 2011
CITY OF KITCHENER
The Audit Committee met this date commencing at 2:35 p.m.
Present: Mayor C. Zehr -Chair
Councillors S. Davey, Y. Fernandes, K. Galloway, J. Gazzola, B. loannidis, P. Singh,
Z. Janecki and B. Vrbanovic.
Staff: C. Ladd, Chief Administrative Officer
D. Chapman, Deputy CAO/Finance & Corporate Svcs
J. Willmer, Deputy CAO/Community Svcs
P. Houston, CAO/Infrastructure Svcs
B. Johnson, Director of Accounting
R. Lebrun, Manager of Accounting
S. Brisbane, Supervisor of Financial Reporting
C. Tasker, Performance Measurement & Internal Auditor
R. Bunn, Chief Information Officer & Director of Information Technology
D. Gilchrist, Committee Administrator
1. 2011 EXTERNAL AUDIT PLAN
The Committee considered Finance and Corporate Services Department report FCS-11-194,
dated November 9, 2011, attached to which is the KPMG report titled "City of Kitchener Audit
Planning Report for the year ending December 31, 2011". Ms. S. Brisbane presented the staff
report and Mr. M. Betik, KPMG, was in attendance to present their report.
On motion by Councillor B. Vrbanovic -
itwas resolved:
"That the 2011 External Audit Planning Report prepared by KPMG, attached as
Appendix 1 to report FCS-11-194 dated November 9, 2011, be approved."
4T" QUARTER INTERNAL AUDIT STATUS REPORT
The Committee considered Finance and Corporate Services Department report FCS-11-190,
dated October 4, 2011, in which staff provides the status of Internal Audits scheduled for the
4t" quarter of 2011. Ms. C. Tasker presented this report.
Ms. Tasker advised that the Management Expenses Audit has not been undertaken as this
matter has been addressed through 2 other audits.
Respecting the Field Technology Audit, Ms. Tasker was directed to provide members of the
Committee with the number of Blackberries and pagers used in the corporation.
In response to a question by the Committee, Ms. R. Bunn advised that the intention is to have
Blackberries linked to the new phone system during Phase 2 of the process.
Ms. Tasker advised the Committee that more of her time was spent on risk management than
originally anticipated because of the length of time it took to hire for that position. Mr. R. Johal,
Corporate Development and Risk Management Specialist is now responsible for the risk
management function and will report to this Committee in the near future.
2012 INTERNAL AUDIT WORK PLAN
The Committee considered Finance and Corporate Services Department report FCS-11-189,
dated October 4, 2011, respecting the Internal Audit work plan for 2012. Ms. C. Tasker
presented this report. Respecting the Operations Division Review, Ms. Tasker advised that a
consultant will be hired to conduct part of this review and the funding for the consultant has
been approved. Respecting the Revenue Resourcing Review, Ms. Tasker advised that Ms. K.
Dever, Manager of Service Co-ordination, Finance & Corporate Services Department, will take
the lead.
AUDIT COMMITTEE MINUTES
NOVEMBER 14, 2011 - 8 - CITY OF KITCHENER
2012 INTERNAL AUDIT WORK PLAN. CONT'D
On motion by Councillor S. Davey -
itwas resolved:
"That the 2012 Internal Audit work plan be approved as outlined in report FCS-11-189
dated October 4, 2011."
ADJOURNMENT
This meeting adjourned at 3:45 p. m.
D. Gilchrist
Committee Administrator