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HomeMy WebLinkAboutFCS-11-212 - Waterloo Region Municipalities Insurance Pool - 2010-2011 Annual ReportStaff Re~p~r~ I~TCn~nT~~ Finance and Corporate Serlvices Department REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: November 9, 2011 FCS-11-212 Waterloo Region Municipalities Insurance Pool - 2010/2011 Annual Report www.kitchenerca THAT the 2010/2011 annual report of the Waterloo Region Municipalities Insurance Pool be received for information. BACKGROUND: May 31, 2011 marked the end of the thirteenth year of operations for the Waterloo Region Municipalities Insurance Pool (WRMIP). The annual report for the 2010/2011 year is attached for information. REPORT: On June 1, 1998 all eight municipalities within Waterloo Region formed the Waterloo Region Municipalities Insurance Pool (WRMIP). This collaborative and innovative risk financing venture has been highly effective, and continues to fulfill all expectations with regard to the benefits projected at inception -both financially and operationally. The attached annual report provides information on the financial position and operations of the WRMIP for the year ended May 31, 2011. Craig Smith, Risk Manager, prepared the annual report and will provide committee members with background on the WRMIP and an overview of the report at the committee meeting. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Participation in the Waterloo Region Municipalities Insurance Pool supports the City's strategic directions for financial management, which seek to maximize value through cost-effective service delivery and ensure the effective and responsible use of public funds within a supportive policy framework. 2-1 Staff Re~p~r~ I~TCn~nT~~ Finance and Corporate Serlvices Department FINANCIAL IMPLICATIONS: None at this time. COMMUNITY ENGAGEMENT: Not applicable. www.kitchenerca ACKNOWLEDGED BY: Dan Chapman, Deputy Chief Administrative Officer 2- 2 Waterloo Region Municipalities Insurance Pool 200 Kind St. West, P.O. Boy 1118, Kitchener, ON N2G ~G7 Phone: (519) 7~1-2961 Fas: (519)71-2960 2011 STATUS REPORT INTRODUCTION: May 3 1, 2011 marked the end of the thirteenth (13ti') year of operation for the Waterloo Region Munucipalities I<lsurance Pool (WRMIP). Staff are pleased to report that the WRMIl' continues to fulfill all expectations with regard to the benefits projected at inception -both financially and operationally. FINANCIAL STRENGTH OF THE WRMIP: Attached are the WRMIP's Audited Financial Statements for the year ending May 31, 201 1. The Pool currently has an unappropriated surplus in excess of $2.8 million. The two main strategic issues for maintaining a strong surplus are: 1. Stability and Financial Strength of the WRMIP -allows the Pool to consider the best risk financing options available in the future and reduces the possibility of a retro-assessment levy against Pool members. 2. Stability of Budget -allows the municipalities to strategically manage potential future insurance market price fluctuations. WRMIP'S 2011/12 OPERATING BUDGET: On May 27, 2011, the Advisory Board passed the WRMIP's Operating Budget of $5,071,539 for the year June 1, 2011 to May 31, 2012. As it is anticipated that the Pool will earn approximately $409,000 in investment income, the net expenditure will be $4,662,539. The Advisory Board also passed a motion to make a one time additional contribution to surplus of $16,112 so the levy for 2011/12 would remain at the same level as the 2010/11 assessment of $4,678,651. This represents a flat budget for the year 2011/12. It is anticipated that in the year 2011/12 the Pool will have a balanced budget and should not have to draw from surplus unless incurred claims exceed the pre-funded level of $2,000,000. The following is a summary of operations: Item Amount Pre-funded Losses $2,000,000 Administrative Expenses $649,435 Insurance Premium $2,422,104 Total Operating Budget $x,071,539 Investment Income - $409.000 Net Operating Budget $4,662,39 Contribution to Surplus $16,112 2011/12 LevS- $4,678,651 2-3 Page 2 WRMIP'S LEVY DISTRIBUTION: Oliver Wyman, the Actuaries for the WRMIP, have allocated costs across the municipalities on an actuarially determined basis, utilizing considerations for exposures (including physical assets, vehicles, services and employees), claim frequency and claim severity. These changes are reflected in the levies assessed. The Advisory Board annually reviews and approves this levy allocation methodology. The 2011/12 annual levy for your muiucipality is presented below. For comparison purposes the previous 2010/11 levy that was assessed has also been noted as well as the percentage change. 2010/11 Levv: 2011/12 Levv: % Change City ofKitchener $1,164,123 $1,138,807 -22% INSURANCE MARKET CONDITIONS: Unfortunately municipal liability insurance coverage is an exposure area that not all insurance companies are interested in underwriting. In 201 1, the Pool's Insurance Consultant, Marsh Canada Limited, marketed the Pool's insurance program. Their marketing efforts provided the Advisory Board with three quotes to consider from the thirteen insurance companies that were approached. The results were analyzed and the incumbent the Frank Cowan Company Limited was again determined to provide the most comprehensive and cost effective program. As such, in 2011/12 the Pool received a 1.75% or $39,670 increase in prenuum over the expiring terms with the enhancement of an additional $SOM in Property and Boiler & Machinery Insurance coverage. Cowan also provided a 3 year flat rate guarantee on the Property and Automobile coverage areas subject to specific parameters. Staff will continue to monitor the insurance marketplace to ensure that the Pool obtains competitive pricing on the insurance that it purchases. CONSULTANT SERVICES: During 2010/11 the Pool's Consultant Services Agreement with Marsh Canada Limited and the Oliver Wyman Group expired on December 31, 2010. The Pool requires a qualified Consultant, or Partnership of Consultants, to provide actuarial consulting and insurance placement services for their General Insurance Risk Financing Program. The services required include: the placement of its risk financing program in the general insurance market place providing risk management analysis of various exposures conduct quarterly actuarial reviews of the claims data, as well as an annual actuarial review assessing the performance of the risk financing program with respect to claim's reserving and funding analysis. Prior to expiry of the two year agreement, the Pool through the City of Kitchener's Purchasing Department issued an Expression of Interest for Consultant Services on October 4, 2010. Five proponents responded with submissions to the Expression of Interest. Upon rating the submissions and conducting interviews on the criteria of ability, experience and price, Marsh Canada Limited and the Oliver Wyman Group was again the successful proponent. In their submission their fees changed from an hourly rate per specific service performed to an all inclusive annual flat fee of $132,250. This has produced substantial savings for the Pool in the amount of approximately $67,750 as the Pool's 2010/11 budget contained an estimated amount of $200,000 for these 2-4 Pa,e 3 Professional Consultant Services. As such, these savings have been reflected in the Pool's 2011/12 budget and have allowed the Advisory Board to approve a flat budget for this year. CONCLUSION: On June 1, 1998 all eight municipalities in Waterloo Region joined the Waterloo Region Municipalities Insurance Pool. This innovative risk-financing venture continues to be a highly effective method by which the municipalities have enjoyed: • Pro-active risk management services and strategic control of claims • Stability in insurance pricing. (History: the combined premiums paid by the municipalities in 1997/98 (Pre-Pool) was $4,128,448. Now 13 years later the premium levy assessed by the WRMIP in 2011/12 is $4,678,651 which is only a 13.3% increase over that original amount) • The ability to earn investment income on the pre-fiinded claim reserve (2011 - $448,300) • The pre-funded claim reserve that is not required to pay claims remains in the municipalities' surplus. (Unappropriated Surplus as of May 31, 2011 is $2,806,791. Further, a $1 nullion dividend was issued to the member muncipalities back in 2001.) Respectfully submitted, R. Craig Smith, C.LP., R.F. Risk Manager 2-5 Financial Statements of WATERLOO REGION MUNICIPALITIES INSURANCE POOL Year ended May 31, 2011 2-6 Table of Contents Independent Auditors' Report .............................................................. 1 Statement of Financial Position ........................................................... 2 Statement of Income and Unappropriated Surplus ............................. 3 Statement of Changes in Net Financial Assets ................................... 4 Statement of Cash Flows ..................................................................... 5 Notes to Financial Statements ............................................................. 6 2-7 ,~ ~~ KPMG LLP Telephone 519-747-8800 Chartered Accountants Fax 519-747-8830 115 King Street South, 2"' Floor Internet www.kpmg.ca Waterloo ON N2J 5A3 INDEPENDENT AUDITORS' REPORT To the Subscribers and Board of Advisors of the Waterloo Region Municipalities Insurance Pool We have audited the accompanying financial statements of Waterloo Region Municipalities Insurance Pool, which comprise the statement of financial position as at May 31, 2011, the statements of income and unappropriated surplus, change in net financial assets, and cash flows for the year then ended, and notes comprising a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. KPMG LLP, is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. KPMG Canada provides services to KPMG LLP. 2 Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Waterloo Region Municipalities Insurance Pool as at May 31, 2011, and the results of its operations and cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Chartered Accountants, Licensed Public Accountants October 21, 2011 Waterloo, Canada 2-9 ASSETS Funds held by City of Kitchener (note 2) $4,104,668 $ 4,149,750 Short term investments - 93,691 Due from member municipalities 24,095 19,219 Accounts receivable and accrued interest 92,107 83,784 Insurance recoverable (note 4) 1,305,797 1,342,040 Investments (note 3) 7,244,554 7,120,617 12,771,221 12,809,101 LIABILITIES Accounts payable and accrued expenses 177,093 130,659 Deferred subscriber levies 152,806 - Provision for unpaid claims and adjustment expenses (note 4) 9,787,337 10,008,102 10,117,236 10,138, 761 Net Financial Assets 2,653,985 2,670,340 NON-FINANCIAL ASSETS Preaaid insurance aremium 152,806 - SURPLUS Unappropriated (note 6) $2,806,791 $2,670,340 See accompanying notes 2 2-10 Waterloo Region Municipalities Insurance Pool Statement of Income and Unappropriated Surplus Year Ended May 31 2011 2011 2010 Actual Budget Actual INCOME Subscriber levies $4,755,054 $4,678,651 $4,444,022 Reimbursement of adjuster expenses 82,260 87,600 81,375 4,837,314 4,766,251 4,525,397 EXPENSES Claims and adjustment expenses incurred (including provision for unpaid claims and adjustment expenses -note 4) 1,999,311 2,000,000 1,909,839 Insurance premium 2,446,061 2,377,169 2,268,992 Operating expenses Salaries, wages and benefits 477,004 460,709 448,083 Professional fees 152,925 283,000 200,287 Other administrative expenses 73,862 68,373 44,950 5,149,163 5,189, 251 4, 872,151 Operating loss (311,849) (423,000) (346,754) Investment income 448,300 423,000 433,756 EXCESS OF INCOME OVER EXPENSES 136,451 - 87,002 UNAPPROPRIATED SURPLUS, beginning of year 2,670,340 2,670,340 2,583,338 UNAPPROPRIATED SURPLUS, end of year $2,806,791 $2,670,340 $ 2,670,340 See accompanying notes 3 2-11 Waterloo Region Municipalities Insurance Pool Statement of Changes in Net Financial Assets Year Ended May 31 2011 2011 2010 Actual Budget Actual Annual surplus $136,451 $ - $87,002 Acquisition of prepaid expenses (152,806) - - Change in net financial assets (16,355) - 87,002 Net financial assets, beginning of the year 2,670,340 2,670,340 2,583,338 Net financial assets, end of the year $2,653,985 $2,670,340 $2,670,340 See accompanying notes 4 2-12 Waterloo Region Municipalities Insurance Pool Statement of Cash Flows Year Ended May 31 2011 2010 Operations Excess of income over expenses $136,451 $87,002 Changes in non-cash working capital components: Accounts receivable (13,199) 769,405 Prepaid expenses (152,806) - Accounts payable and accrued expenses 46,434 (17,638) Deferred subscriber levies 152,806 - Insurance recoverable 36,243 442,111 Provision for unpaid claims and adjustment expenses (220,765) 489,350 Cash provided by (applied to) operations (14,836) 1,770,230 Investing Purchase of investments, net of redemptions (30,246) 170,068 Decrease (increase) in funds held by the City of Kitchener 45,082 (1,940,298) Cash provided by (applied to) investing 14,836 (1,770,230) Net change in cash during the year - - Cash, beginning of year - - Cash, end of year $ - $ - 5 2-13 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements May 31, 2011 The Waterloo Region Municipalities Insurance Pool ("Pool") was formed June 1, 1998, by agreement of the eight member municipalities ("subscribers") to purchase property damage and public liability insurance on a group basis aid share a retained level of risk. The subscribers pay an actuarially determined annual levy to field insurance, pre-field expected losses and contribute to a surplus. 1. Accounting Policies a. Basis of Presentation: These financial statements have been prepared in accordance with Canadian generally accepted accounting policies for local governments, as reconnmended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily involves the use of estimates and approximations. These have been made using careful judgments. Actual results could differ from these estimates. b. klvestments: Bonds and short-term investments are carried at cost, net of accumulated amortization on premiums and discounts. Premiums and discounts are amortized on an effective-yield basis over the tern to maturity. Interest income is recorded as it accrues. When the value of any bond is identified as impaired, the carryilg amounts are adjusted to estimated realizable amounts aild airy adjustments are included in investment income in the period the impairment is recognized. c. Provision for unpaid claims and adjustment expenses: Provision has been made for the estimated liability for all reported and outstanding claims using a case-basis evaluation plus an amount for adverse development and for clams ilcurred to May 31, which have not yet been reported to the Pool. Expected insurance recoveries on claims liabilities are recognized as assets on the same basis. The computation of these provisions takes into account the time value of money using discount rates based on projected investment income from the assets supporting these provisions. d. I<isurance Recoveries: The Pool records insurance recoveries balances on the balance sheet on a gross basis to indicate the extent of credit related to insurance, and records its obligations to claimants on a net basis in the statement of income to indicate the results of its retention premiums written. Amounts recoverable from insurers are estimated i1 a maimer consistent with related claims liabilities. 2. Funds Held by the City of Kitchener The Pool's short-term hands are held by the City of Kitchener and are ilvested in combilation with other short-term funds of the City. The types of investments permitted are governed by the Municipal Act and its regulations. All investments are short-term and include, in varying proportions, cash, bank or trust company deposit notes and acceptances, federal and provilcial notes a11d savings bonds, and pooled i7vestment money nnarket funds meetilg the legislated investment limitations. 6 2-14 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements May 31, 2011 2. Funds Held by the City of Kitchener (continued) Investment income is allocated to the Pool based on the average yield earned monthly (ranging from 0.92% to 1.48%) on all short-term investments and the average amount owing to the Pool. 3. Investments The investments consist of: 2011 2011 2010 2010 Cost Market Cost Market Value Value City of Regina, Nov 15/10 (5.30%) $ - New Brunswick MFC, Jul 28/12 (4.90%) 166,196 Province of Ontario, Dec 2/12 (5.375%) 512,700 City of London, Jun 30/11 (5.00%) 745,425 Region of York, Jul 5/12 (5.25%) 498,850 Royal Bank of Canada, Nov 4/18 (5.45%) 510,400 Bank of Nova Scotia, Jan 31/13 (5.30%) 507,400 Bank of Nova Scotia, Jan 31/13 (5.30%) 494,262 City of North Bay, Dec 6/13 (4.95%) 294,235 Royal Bank of Canada, Aug 15/12 (5.20%) 283,176 Royal Bank of Canada, Jun 6/13 (5.00%) 338,182 New Brunswick, Mar 26/18 (4.45%) 337,620 Province of Ontario, Dec 2/19 (zero coupon) 161,593 Province of Manitoba, Jul 2/25 (5.15%) 1,414,614 Province of Manitoba, Jul 2/25 (5.15%) 501,675 Province of Ontario, Jun 2/20 (zero coupon) 512,716 $ - $499,195 $509,139 172,025 166,196 173,532 528,084 512,700 535,432 752,837 745,425 767,779 519,431 498,850 527,800 534,251 510,400 531,622 525,093 507,400 525,271 510,391 494,262 510,563 294,160 294,235 290,476 287,495 283,176 291,327 352,301 338,182 350,486 354,818 337,620 342,148 162,995 153,829 150,507 1,414,164 1,318,445 1,327,190 501,516 483,715 470,672 507,728 - - 7,279,044 7,417,289 7,143,630 7,303,944 Less Accumulated amortized premium on purchase 34,490 - 23,013 - $7,244,554 $7,417,289 $7,120,617 $7,303,944 I<lvestments are stated at cost less a«y writedovv~~ in value, which is other tha« temporary. The average yield on fixed income inveshnents held at year-end is 3.78% (2010 - 3.52%). 7 2-15 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements (continued) May 31, 2011 4. Provision for Unpaid Claims and Adjustment Expenses These financial statements contain an estimation of the reserve for unpaid claims of the Pool. This reserve has been determined by an actuary engaged by the Pool. The reserve for unpaid claims represents the amounts needed to provide for the estimated cost of investigating and settling claims related to insured events (both reported and unreported) that have occurred on or before the balance sheet date. Determining the provision for unpaid claims, adjustment expenses and the related insurers' share involves an assessment of the future development of claims. The process takes into account the consistency of the Poops claim handling procedures, the amount of information available, the characteristics of the line of business from which the claim arises and the delays in reporting claims. These provisions for unpaid claims and adjustment expenses are estimates and, as such, are subject to variability which could be material in the near term. Cha«ges to the estimates could result from firture events such as receiving additional claim information, changes in judicial interpretation of contracts or significant changes in severity or frequency of claims from past trends. In general, the longer the term required for the settlement of a group of claims, the more variable the estimates. The table below details the provision of unpaid claims and adjustment expenses by risk categories. h~cluded are both short-settlement-term limes of business where claims are substantially paid within a year of being reported aild long-settlement-term claims liabilities where claims are expected to be paid over longer periods. 2011 2010 Vehicle accident liability $2,418,622 $1,965,776 General liability 7,046,511 7,439,070 Property damage 322,204 603,256 $9,787,337 $10,008,102 8 2-16 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements (continued) May 31, 2011 4. Provision for Unpaid Claims and Adjustment Expenses (continued) The activity in the reserve is sunul7arized as follows: 2011 2010 Incurred losses Balance at the beginning of the year $5,391,855 $5,392,268 Increase/(decrease) in reserve (259,000) (413) Balance at the end of the year 5,132,855 5,391 ,855 Incurred but not reported losses Balance at the beginning of the year 4,616,247 4,126,484 Increase/(decrease) in reserve 38,235 489,763 Balance at the end of the year 4,654,482 4,616,247 Reserve for unpaid claims 9,787,337 10,008,102 Insurance recoverable (see note 7) (1,305,797) (1,342,040) Net claims liability $8,481,540 $8,666,062 111surance arrangements do not relieve the Pool of its primary liability to the subscribers. No information has come to the Pool's attention indicating that any of its current insurers will not be able to honour their liabilities under these insurance contracts. The provision for claims liabilities is discounted using rates based on the projected investment income from the assets supporting the provisions, and reflecting the estimated timing of payments. The discount rate used in the valuation was 3.44% (2010 - 3.39%). 2011 Discounted Undiscounted 2010 Discounted Undiscounted Gross Provision $8,407,582 $8,918,694 $8,563,643 $9,105,879 Provision for Adverse Deviation 1,379,755 - 1,444,459 - $9,787,337 $8,918,694 $10,008,102 $9,105,879 9 2-17 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements (continued) May 31, 2011 5. Recovery of adjustment expenses For certain open claims involving more than one member as defendant the Pool pays adjustment expenses on behalf of the members until the allocation of liability has been determined. Upon the allocation of liability, the Pool recovers the adjustment expenses withal the individual deductibles of the members. Therefore, until the allocation of liability has been determned, the allocation of adjustment expenses and the amounts to be recovered from the members is tu~determinable. For this reason no amount has been recorded in the financial statements for amounts to be recovered on these claims. The recoveries will be recorded once they are reliably determined. The total amount paid and awaiting allocation by the Pool in relation to these claims as at May 31, 2011 is $629,900 (2010 - $594,398). 6. Surplus The surplus represents contributions made by subscribers and the excess of income over expenses less al~y dividends. The surplus may be used to fund any increased future premiums or other costs, or may be paid out to subscribers. The subscribers' individual shares of the cumulative surplus as at May 31, 2011 are as follows: Cumulative Cumulative Surplus Share of % Share Surplus % Share of As at 2011 of 2011 As at Cumulative May 31, 2010 Surplus Surplus May 31, 2011 Surplus City of Cambridge $416,057 $17,706 12.98 $433,763 15.45 City of Kitchener 1,052,252 33,951 24.88 1,086,203 38.70 Township of North Dumfries 50,959 1,572 1.15 52,531 1.87 Region of Waterloo 626,794 51,587 37.81 678,381 24.17 City of Waterloo 296,130 19,788 14.50 315,918 11.26 Township of Wellesley 60,835 2,092 1.53 62,927 2.24 Township of Wilmot 85,865 5,491 4.02 91,356 3.26 Township of Woolwich 81,448 4,264 3.13 85,712 3.05 $2,670,340 $136,451 100.00 $2,806,791 100.00 7. Limits of Liability and Insurance The Pool fiends losses for property and casualty claims between the deductible retained by each subscriber and a $500,000 pooled retention limit per claim. The Pool has purchased insurance to fruld losses in excess of $500,000 on an individual claim. Prior to 2006, the Pool purchased aggregate stop loss insurance to fund total paid losses in excess of $1,500,000 in any year. 10 2-18 Waterloo Region Municipalities Insurance Pool Notes to Financial Statements (continued) May 31, 2011 8. Budget Figures The budget figures shown in the financial statements were approved by the Advisory Board of the Waterloo Regional Municipalities Insurance Pool at a meeting on May 28, 2010. 9. Fair Value Disclosure The fair values of investments and claims liabilities are disclosed in notes 3 a«d 4, respectively. The fair values of other financial instruments, including funds held by the City of Kitchener, due from municipalities, accounts receivable and accrued interest, and accounts payable and accrued expenses are considered to equal their carrying values due to the nature of these invest~i~ents. 11 2-19