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HomeMy WebLinkAboutCouncil - 2011-11-28 SSPECIAL COUNCIL MINUTES NOVEMBER 28, 2011 CITY OF KITCHENER A special meeting of City Council was held at 11:07 a.m. this date, chaired by Mayor C. Zehr with all members present except Councillors B. Vrbanovic and P. Singh. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered Finance and Corporate Services Department report FCS-11-219 (L. MacDonald), dated November 17, 2011, concerning execution of an agreement for a fibre optic cable across the Highway 401 pedestrian bridge. Moved by Councillor B. Ioannidis Seconded by Councillor K. Galloway “That the Mayor and Clerk be authorized to execute a Fibre Optic Installation Agreement with The Conestoga College Institute of Technology and Advanced Learning, The Corporation of the City of Cambridge and The Regional Municipality of Waterloo to acknowledge the responsibilities of Conestoga College with respect to its fibre optic conduit and cables running across the Highway 401 pedestrian bridge, said Agreement to be to the satisfaction of the City Solicitor.” Carried. Council considered Community Services Department report CSD-11-163 (S. Turner), dated November 17, 2011, concerning an exemption request to Chapter 450 (Noise) of the Municipal Code from Bethany Evangelical Missionary Church. Moved by Councillor D. Glenn-Graham Seconded by Councillor Y. Fernandes “That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Bethany Evangelical Missionary Church for their annual Christmas Pageant on December 2, 3 and 4, 2011, between the hours of 6:00 p.m.. and 9 p.m., daily.” Carried. Council considered the recommendation of the Finance and Corporate Services Committee from its meeting held November 17, 2011 concerning additional reports and / or actions to be taken relative to the 2012 Capital Budget. Councillor S. Davey advised that he would like to add an item to the list of reports being requested as follows: ? Provide costs on the proposed exterior renovations on the Victoria Park Lake Boathouse vs possible maintenance of the Boathouse and provide any other options to upgrade the building. Councillor Y. Fernandes advised that she would like to add two items to the list as follows: ? A report similar to the information provided for the 2010 Capital budget regarding fees paid to consultants during 2011. ? An additional report to be listed under the Operations Division regarding Trails and Parks maintenance costs as part of the capital budget and whether these costs should be an operating expense. Moved by Councillor S. Davey Seconded by Councillor K. Galloway “That the report from the November 17, 2011 meeting of the Finance and Corporate Services Committee be adopted, as amended.” Carried. SPECIAL COUNCIL MINUTES NOVEMBER 28, 2011 - 320-CITY OF KITCHENER Mayor C. Zehr pointed out that the minutes of the November 17, 2011 Finance and Corporate Services Committee meeting may not be clear regarding his suggestion for a report on the Local Environmental Action Fund (LEAF). He advised that the intent of his request was to have staff bring back a report on the LEAF with a range of options that include using the fund for large unfunded environmental city projects. Moved by Councillor Y. Fernandes Seconded by Councillor B. Ioannidis “That an in-camera meeting of City Council be held this date to consider a land acquisition / disposition matter and a matter subject to solicitor-client privilege.” Councillor J. Gazzola raised a concern with discussing the two matters listed on the in-camera agenda as he understood the Development Agreement for the Centre Block lands has been made public. As well, the Land Development Strategy was not a matter for in-camera discussion. Ms. L. MacDonald, City Solicitor, advised that with respect to the Development Agreement there is an agreement that has not been made public at this time and the matter being brought forward requires legal advice. Mayor C. Zehr pointed out that the discussion related to the Land Development Strategy will include identifiable property and as such, discussion can be appropriately held in closed session. Carried. Councillor Fernandes’ motion to hold an in-camera meeting was then voted on and Moved by Councillor S. Davey Seconded by Councillor F. Etherington “That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2011-164 by the Clerk.” Carried. On motion the meeting adjourned at 11:17 a.m. MAYOR CLERK SPECIAL COUNCIL MINUTES NOVEMBER 28, 2011 - 321-CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – 1. That staff be directed to report and / or take appropriate action on the following matters arising from the November 17, 2012 special Finance and Corporate Services Committee meeting relative to the 2012 Capital Budget, as outlined in the chart below: TOPIC ACTION Capital Pool Provide figures on the total amount of close outs for the past 5 years and the details of this year’s close outs. For Operating budget, provide a history of profit margins in Gas Utility and an explanation of projected gas reserve transfers. Economic Development Investment Fund Provide Council with a copy of the Wilfrid Laurier University (EDIF) parking subsidy agreement. Provide tax revenue increases as a result of the Tannery and the Kaufman Lofts. Update report from 2009 on performance of EDIF for Council and provide the City’s rate of return for every $1 invested in EDIF. Development Charges Provide further details on planning studies account and forecast on what it will be used for going forward. Indicate if there are years when the City has spent more than the funding allocation in a particular year for big projects. Debt For final budget day, update the debt graphs to include the Auditorium expansion debt. Capital Budget Detailed Review Provide an update on what the Safe & Healthy Community – Chief Administrator’s Office (CAO) Advisory Committee budget funds were used for in 2011. Market Upgrade – provide the current revenue stream and projected revenue stream. Provide details on how much business has been lost; options available for the upgrade to help with the sound issue; and business case for the expansion. Capital Budget Detailed Review For final budget day, report on 2012 costs for work at – Community Services Department Centennial/Jack Couch Stadiums. – Kitchener Memorial Auditorium Complex (KMAC) and Arenas Capital Budget Detailed Review Provide information on the types of programs funded out of – Community Services Department the Community Development Infrastructure Program for the – Community Programs & Services last 10 years. Provide the length of time the Mill Courtland area has been waiting for the addition to the community centre. For final budget day, provide an Issue Paper to prioritize Doon Pioneer Park Community Centre, Mill Courtland Community Centre and South-End Community Centre - Pool, Arena, Park and Library. Provide Issue Paper on Development Charge priorities for South-end projects: Community Centre 2015 Library and Pool Sports field – South District Park Twin pad arena (Councillor Galloway) SPECIAL COUNCIL MINUTES NOVEMBER 28, 2011 - 322-CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 1. (Cont’d) Capital Budget Detailed Review For final budget day, provide projection for Fire Services - – Community Services Department Major Equipment/Fleet. – Fire Services Capital Budget Detailed Review For final budget day, provide a list of what replacement – Infrastructure Services Department equipment is planned to be purchased, based on – Fleet equipment review. Capital Budget Detailed Review Provide amount projected to be spent on Walter Bean Trail – Infrastructure Services Department (including consulting and staffing costs which are not – Operations recoverable through the Grand River Conservation Foundation). For January 9, 2012 Finance & Corporate Services Committee, provide additional information regarding a mechanism to deal with continual deficits in parks and trails accounts. Staff to consider the feasibility of using LEAF funds and provide options. Staff to investigate and report on a way to fund at least 50- 75% of projects identified in Issue Paper C11 - Park & Urban Forestry Strategic Plans, in 2013 (Cycling Master Plan, Walter Bean Trail, other environmentally related projects, Huron Natural Area Education Centre, General Trails Master Plan). For final budget day, provide Issue Paper on whether or not to establish a general provision for McLennan Park (similar to that for Victoria Park). An additional report to be listed under the Operations Division regarding Trails and Parks maintenance costs as part of the capital budget and whether these costs should be an operating expense. Victoria Park Lake Boathouse Provide costs on the proposed exterior renovations on the Victoria Park Lake Boathouse vs possible maintenance of the Boathouse and provide any other options to upgrade the building. Consultant Fees 2011 A report similar to the information provided for the 2010 Capital Budget regarding fees paid to consultants during 2011. (As Amended)