HomeMy WebLinkAboutFCS-11-221 - T11-082 - Printing of Leisure MagazineREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-12-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-11-24
REPORT NO.:
FCS-11-221
SUBJECT:
T11-082 – Printing of Leisure Magazine
RECOMMENDATION:
CanWeb Printing Inc.,
That Tender T11-082 – Printing of Leisure Magazine, be awarded to
Grimsby, Ontario,
at their tendered price of $83,400., plus H.S.T. of $10,842., for a total of
$94,242., with an option to renew for one (1) additional twelve (12) month term.
BACKGROUND:
The City produces the Leisure magazine four times a year in order to inform Kitchener residents
about the recreational, sports-related and arts & culture activities available to them either
through direct City programming, volunteer-based neighbourhood associations or the City's
Enterprise units.
The average annual spend over the past two (2) years was $81,970.00.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Fifty-Five
(55) potential bidders downloaded tender documents, and by the closing date of Thursday
November 17, 2011, seven (7) tenders had been received.
The following tenders were received:
Bid Price
CanWeb Printing inc. Grimsby ON $ 94,242.00 *
McLaren Press Graphics Gravenhurst ON $ 95,709.87
Maracle Press LimitedOshawa ON $ 96,612.74
Ricter Web Printing Brantford ON $102,914.75
Metroland Media GroupToronto ON $104,276.48
Transcontinental PrintingVaughan ON $134,532.15
St. Joseph Printing Concord ON $139,722.24
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The tendered price for Printing of Leisure Magazine has increased 1.7% from the average
annual spend over the last two years. The tender included a baseline set of specifications for
one colour in order to reduce the cost, previous years the tender was for two colour.
Tenders were reviewed by T. Vera, Marketing & Creative Services, and R. Scott, Buyer, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 4009020 Corporate Communications / Leisure
Magazine
Budget estimate is $106,700.
Funds remaining in this account will be used to fund delivery of publication
Financial report is attached.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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Leisure Magazine 2012 Printing Activity
Funding provided from Cost Centre 4009020 Corporate Communications/Leisure Magazine
Revenues
2012 Brochures budget (G/L 640040)106,700$
Expenditures
Tender Request T11-08283,400$
HST @ 13%10,842
HST rebate(9,374) 84,868$
Projected Unencumbered Expenses10,000
Total Projected Expenditures94,868
Projected Surplus
$11,832
*Funds remaining in this account will be used to fund delivery of publication
Z:\General\OCC Directory\Committees\Council - regular\2011\2011-12-05\Staff Reports\FCS-11-221 -
12/1/2011FCS-11-221
Attachment.xls
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