HomeMy WebLinkAboutFCS-11-223 - E11-078 - Consultant Services - Edgehill Baxter StREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-12-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 3
DATE OF REPORT: 2011-11-24
REPORT NO.:
FCS-11-223
SUBJECT:
E11-078 – Consultant Services –Edgehill -Baxter Storm
Sewer Outlet Replacement
RECOMMENDATION:
That Expression of Interest E11-078 – Consultant Services – Edgehill Baxter Storm Sewer
Meritech Engineering, Cambridge, Ontario
Outlet Replacement, be awarded to at their
estimated fee of $65,079.30, including contingencies of $5,916.30 plus H.S.T. of $8,460.31, for
a total of $73,539.61, based on a satisfactory contract being negotiated and upset fee being
established; and further,
That the Director of Supply Services and City Clerk be authorized to execute an agreement
satisfactory to the City Solicitor.
BACKGROUND:
The Edgehill-Baxter storm sewer outlet was originally built as a twin storm sewer, one pipe (900
mm diameter) under City of Kitchener stewardship and the second one (1000 mm diameter)
under the Region of Waterloo’s. In 2008, the City of Kitchener pipe catastrophically failed due
to erosion and decay of the metal pipe. As an interim measure, the City’s system was re-routed
into the Region’s outlet upstream of the failure. However, the Region’s pipe is showing signs of
wearing as well. The project involves the proposed replacement of 125m of existing twin storm
sewer (between Edgehill Dr. and outlet) with a new single pipe appropriately sized for the
drainage area serviced. The design is to be completed throughout 2011 and early 2012 and
construction is expected to occur in May 2012.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, B. Bishop, Engineering
Construction Project Manager, D. Lupsa, Design and Construction Project Manager and L.
Gordon, Director of Supply Services.
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Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by Twenty (20)
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interested parties, and by the closing date of Thursday, October 6, 2011, eight (8) responses
had been received.
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The review committee met on Thursday October 20, 2011, to review the submissions and a
shortlist of three candidates was selected for further interviews. The Committee met on
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Monday, November 7, 2011 to interview the shortlisted candidates. The Committee elected to
award the project to Meritech engineering, Cambridge, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant’s Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
Aquafor Beech Ltd. Mississauga ON
Conestoga-Rovers & Associates Waterloo ON
GENIVAR Inc. Guelph ON
IBI Group Waterloo ON
Meritech Engineering Cambridge ON *
MTE Kitchener ON
Walter Fedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group701204024.CAP
Financial Report is attached.
Budget estimate is $100,000.
COMMUNITY ENGAGEMENT:
Not applicable.
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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