HomeMy WebLinkAboutFCS-11-228 - E11-063 - Consultant Services - Pumping Station AsREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-12-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-11-29
REPORT NO.:
FCS-11-228
SUBJECT:
E11-063 – City of Kitchener Pumping Station Assessment
RECOMMENDATION:
That Expression of Interest E11-063 – City of Kitchener Pumping Stations Assessment, be
, Kitchener, Ontario
awarded to Genivar Inc. at their estimated fee of $284,355.50, including
contingencies of $25,858.50 plus H.S.T. of $36,966.22, for a total of $321,321.72, based on a
satisfactory contract being negotiated and an upset fee being established; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The City of Kitchener currently has twenty three (23) existing sewage pumping stations in
operation. These pumping stations were built in different years, are of various sizes and types,
and have various operational and maintenance needs.
The proposed Pumping Station Assessment study is being conducted in order to:
Update an inventory of all assets at the sewage pumping stations
Undertake an assessment of the current condition of each facility and components
inventoried. Incorporate into the study the projected demands on and degradation of
components over the next 10 years
Conduct visual and non destructive testing such as
infra red thermal imaging
o
hammer Schmidt tests
o
ultra sound testing
o
hydraulic testing and draw down tests
o
vibration analysis etc.
o
on structural, mechanical, electrical components of the station including the pumps and
mechanical control centre
Prepare a database and written report inventorying and describing the various assets
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Prepare a 10 year capital upgrade program for each station recommending the
prioritization of the sewage pumping stations for their related improvements/ upgrades/
replacement together with timing and budget cost estimates to achieve the desired
standards.
Prepare an ongoing annual preventative maintenance/repair activity program
Review existing standards and recommend changes in order to adhere to current
legislation and best practices
Review opportunities and recommend changes for the improved operation of the
pumping stations
The study will enable the City to determine and forecast future capital costs for repair and
replacement, and provide Operations with detailed information on assets when conducting
repairs and replacement on those assets.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Daniel, Engineering Technologist, C. Leishman, Asset Management Technician,
C. Banks, Supervisor, Sewer & Storm Water Management, B. Dubrick, Supervisor, Sewer &
Storm Water Management and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by Twenty-nine (29)
interested parties, and by the closing date of Monday August 22nd, 2011, thirteen (13)
responses had been received.
The review committee met on Wednesday September 14th, 2011, to review the submissions
and a shortlist of five (5) candidates was selected for further interviews. The Committee met on
Tuesday October 4th, 2011, to interview the shortlisted candidates. A post tender addendum
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was issued on October 26 which required additional information that required non destructive
test inspections as part of the study to asecertain the current state and remaining life of the
components/appurtenants. Revised pricing was also requested. The Committee met on
Tuesday November 15, 2011 to review the submissions and elected to award the project to
Genivar Inc. Markham, Ontario.
The Committee rated consultants on the following criteria:
Qualifications/Expertise
Proposed Project Team
Effectiveness of Interview
Cost of Consultant’s Fees
Variety & Quality of Disciplines In House/In Consortium
Effectiveness of Work Plan
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A listing of the responding parties follows for your reference:
Genivar Markham
Aecom Kitchener
CIMA Kitchener
Hatch Mott Macdonald Markham
Gamsby and Mannerow Kitchener
GHD Inc. Markham
Insyght Burlington
Associated Engineering Ltd. Toronto
R.V. Anderson Toronto
MTE Kitchener
Conestoga Rovers Waterloo
MMM Group Ltd. Thornhill
Cole Engineering Markham
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group 800403009 – Pumping Station General
Maintenance. The primary deliverables of the assessment will support operating and
maintenance activities and include recommendations on best operating practices, maintenance
cycles, budgetary and material requirements to support these activities.
This account is used to fund general operations and maintenance activities on pumping station
facilities.
COMMUNITY ENGAGEMENT:
Not applicable.
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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