HomeMy WebLinkAboutFCS-11-215 - Appointments to Centre in the Squ
REPORT TO:
Finance & Corporate Services Committee
DATE OF MEETING:
November 17, 2011
SUBMITTED BY:
R. Gosse, Director of Legislated Services/City Clerk
PREPARED BY:
R. Gosse, 2809
WARD(S) INVOLVED:
n/a
DATE OF REPORT:
November 15, 2011
REPORT NO.:
FCS-11-215
SUBJECT:
APPOINTMENTS TO CENTRE IN THE SQUARE BOARD
RECOMMENDATION:
For information only.
BACKGROUND:
A special meeting of council was held on November 14, 2011 to make appointments to various
boards and committees including the Centre-in-the-Square (CITS) Board of Directors. In
considering the recommendation from the CITS nominating committee to appoint H. Abel and J.
Appleby Vines to the board, it came to light that the applications for the nominees were not
included in the package of material. Staff also advised the applications were not received by the
Office of the City Clerk from the nominees. Council adopted a motion to defer the appointment
the CITS board pending further information.
REPORT:
When making appointments to various boards and committees the following is the process
leading up to when council makes its consideration. An ad is placed in the local newspaper and
information is posted on the City’s web site regarding the vacancies, where to find an
application and the deadline to submit it to the Office of the City Clerk. Following the deadline,
received applications are copied and sent to the boards such as CITS allowing their nominating
committees to review and make recommendations which are then sent back to the City via
letter. In making its decision for appointments, council is free to adopt the recommendations
from the boards or select other nominees from the applications received.
This year’s process resulted in 5 applications being submitted for the CITS board, none of which
were the two nominees recommended by the board. When investigated further it was
ascertained that H. Abel submitted an application directly to the Centre and J. Vines’ application
was submitted by a current board member. City staff have now received the two applications.
Since the two application have only recently been received by the City, they are deemed late
however; in the past council has accepted late applications after adopting a motion such as:
“That council consider applications received after the deadline date from the following
individuals: Hilary Abel and Jennifer Appleby Vines.”
In addition to the 5 applications received by the City and previously circulated separately to
council, the 2 late applications will be circulated to council should they wish to consider them.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
“Our shared vision is for Kitchener to be a community in which the residents are engaged
and active in decision making about local issues.”
FINANCIAL IMPLICATIONS:
n/a
COMMUNITY ENGAGEMENT:
n/a
ACKNOWLEDGED BY:
D. Chapman – Deputy CAO – Finance & Corporate Services