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HomeMy WebLinkAboutCouncil - 2011-12-05 (not adopted) COUNCIL MINUTES DECEMBER 5, 2011 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of “O Canada” by Crystal Dorscht, King School of Vocal. On motion by Councillor K. Galloway the minutes of the regular meeting held November 14, 2011 and special meetings held November 14, 17 & 28, 2011, as mailed to the Mayor and Councillors, were accepted. It is noted for the record that pursuant to Section 25.8.9 (Council Procedure) of the Municipal Code, pecuniary interests were disclosed at the in-camera meeting of City Council held November 28, 2011 by Councillors P. Singh and B. Ioannidis in respect to a matter involving solicitor-client privilege and by Councillor P. Singh in respect to a pecuniary interest involving a land acquisition / disposition. COMMUNICATIONS REFERRED DIRECTLY TO FILE – NIL th Mayor C. Zehr announced today is International Volunteer Day and this year marks the 10 Anniversary of the United Nations 2001 Resolution to mark the International Year of the Volunteer. Mayor Zehr acknowledged all volunteers in the City of Kitchener who help make possible the delivery of numerous community and recreational services for all to enjoy. Councillor K. Galloway presented Mayor C. Zehr with a commemorative medal received by her on th behalf of the City in recognition of Kitchener’s support of the Rick Hansen 25 Anniversary Relay, Man in Motion Tour. Councillor Galloway acknowledged Ms. Paula Saunders, the final medal bearer of the day, who volunteers and is a great advocate for accessibility in the community. Mayor C. Zehr presented Councillor K. Galloway with a commemorative pin in recognition of her 5 years service to the community as a member of Council, acknowledging her strong contributions and growth as a Ward Councillor to the betterment of Kitchener and its citizens. Mr. Art Sinclair, Vice-President, Greater Kitchener Waterloo Chamber of Commerce, provided an update on the Chamber’s Family Physician Recruitment Program established in 1998 to recruit and retain family doctors in the Region to address a shortage of doctors. Since that time, 140 family physicians have been recruited and the number of citizens without a family doctor has been reduced from over 40,000 to just over 20,000. It was noted that 25.4% of area physicians will reach retirement age within the next 5 years and based on a projected population growth of 44,000 over the same timeframe, the need for an additional 31.9 doctors (or 6.4 new doctors per year) is anticipated. Mr. Sinclair highlighted objectives of the program which include actively lobbying the Ministry of Health and Long Term Care (MHLTC) for changes to the funding formula for hospitals to address inequities. He added that the overall program goal for the next 5-year budget is to eliminate the physician shortage, in conjunction with other key strategies such as strengthening partnerships with key community stakeholders associated with the new Health Sciences Campus to establish this area as a Centre of Excellence; and to explore the feasibility of either a private or community-developed medical centre from which up to 18 family physicians can operate from, on a more economical scale and which could become a model for other sites, if successful. Mr. Sinclair stated that it is not only important to continue investment in physician recruitment as a community initiative but also as an economic development tool. Councillor Z. Janecki questioned if the emerging high-tech sector in the community has been approached to determine their business needs in respect to new employees in need of health care services. Mr. Sinclair confirmed an approach has been made, commenting that there is a strong demand across all sectors for good health care and support and is an area where resources and effort should be placed. Councillor J. Gazzola referred to contributions from within the private sector that appear to be meeting the budgetary needs of the program and questioned if public contributions are still necessary. Mr. Sinclair responded that public funds are still needed to achieve and enhance program goals. He added that informal discussions have been held with the Region of Waterloo in regard to a funding contribution; however, it was noted that Cambridge also has its own recruitment organization and the Region was of the opinion it could not financially support one and not the other. Accordingly, Mr. Sinclair advised that a decision was made to keep funding requests to the lower tier. COUNCIL MINUTES DECEMBER 5, 2011 325CITY OF KITCHENER - - Mayor C. Zehr advised that notice was given to extend opportunity to any interested persons to speak for or against a by-law to close part of Old Huron Road, listed as Items 10 (n) and 13 (n) on the Council agenda this date. No one in attendance at this meeting came forward to speak to this matter. Mr. Peter Gates attended on behalf of the River Edge Golf Club to raise concerns regarding the City’s Storm Water Utility (SWM) rates as it relates to amendments to the program currently being developed by City staff. Mr. Gates referred to the City’s Gas and Water Utilities wherein the service is measured by meters and usage is invoiced to consumers; and where consumers choose not to use the service the invoice reflects lack of use and no fee is levied. He suggested that the SWM Utility should be no different in order to be equitable, pointing out that not all properties use the City’s SWM system. He further stated that he had no difficulty with the premise of a square metre hard surface measurement but it should mean that any SWM contribution the City must address should have a square metre rate which is understandable, equitable and defensible. He stated that it does not rain any harder on commercial / industrial or other larger properties than on residential properties and there should be no difference on a square metre rate basis when determining the cost of SWM contributions generated by hard surface regardless of the zoning of a property. He stated that if a square metre hard surface is to be the standard of measure it is important to support any levies based on that standard even if it requires individual site inspections or review of properties like the River Edge Golf Club and others who have similar concerns. Mr. Gates suggested that any measured SWM contribution should be a net contribution, pointing out that the Golf Club is 80 ft. below the nearest City storm drain and is having to accept run-off from neighbouring properties where the City is already collecting fees. He suggested that in such instances, property owners should be receiving redress for all the same reasons the City has chosen to collect fees. He commented that open space lands within the municipality make substantial contributions to the goals of the new SWM program and noted that the City of London has already set precedent through their program of exempting open space lands. Mr. Gates stated that open space lands in Kitchener play an equal role and warrant the same consideration. He asked that Council give immediate direction to staff to ensure that the policies under development have a mechanism to address those properties that for a variety of reasons do not impose a burden on the City system. Mayor C. Zehr advised that the issue raised by Mr. Gates is not an item on the Council agenda this date and a report is pending for the January 9, 2012 Finance & Corporate Services Committee. He asked that questions be specific to the delegation and his property rather than get into the merits of the SWM Utility program and asked that staff take the delegate’s comments into consideration for the upcoming report to Committee. Councillor J. Gazzola questioned if there is run-off from the Golf Club property into the City system. Mr. Gates advised that there is none, stating that all run-off is dealt with on the property as required by the Engineering Division at time of building permit issuance. Councillor Gazzola questioned if the property contributes to pollutant loading discharge into the City system and Mr. Gates advised it does not as all storm water through their SWM system feeds into storm water management ponds and water is recycled numerous times from the ponds onto the golf course. He added that there are also wetlands on the property that provide filtering and is a perfect solution to the goals of the City’s SWM program. Councillor Gazzola questioned if they were required to undertake any storm water initiatives in development of the course and Mr. Gates advised that they were required, at their own expense, to design and implement a comprehensive storm water management system to deal with water on their property. Councillor Gazzola reiterated concerns raised regarding the collection by the Golf Club of run-off from neighbouring properties resulting from bad storms. Mr. Gates advised that they have had to deal with water that overflowed from the City system and ran onto their property a minimum of 3 different times which was a significant expense to them; and while they have sent letters to the City requesting redress they have not met with success and it is not worth pursuing through the legal system. Councillor Gazzola questioned what would be fair and equitable for this property. Mr. Gates stated that as this is a system based on user pay and is laid out on a per square metre of hard surface, rates should be set to reflect whatever flows off into the City system and if a property is not using the City system, the rates should reflect that circumstance. Mr. Gates advised that the original charge applied to the property this year was approximately $5,000., or approximately $400. per month, acknowledging that this was reduced part way through the year. Councillor Z. Janecki questioned how many neighbouring properties the Golf Club would be collecting run-off from and Mr. Gates advised that there would be approximately a dozen. Councillor Janecki asked if the delegation considers the user fee as a rain tax and Mr. Gates responded that whether it is a tax or a fee is confusing to him. Councillor Janecki questioned if the majority of the property is grass lands, with no real hard surfaces. Mr. Gates advised that the bulk of hard surfaces on the property is attributed to the asphalt driveway and parking lot required by the City and the gravel paths COUNCIL MINUTES DECEMBER 5, 2011 326CITY OF KITCHENER - - are also now considered to be a hard surface even though the run-off from them goes into the turf areas and gradually works its way either into the SWM ponds for recycling or into the Grand River which is not part of the City system. Councillor S. Davey questioned if the delegate had participated in the public input sessions on the rebate program for the SWM Utility. Mr. Gates advised that he was not aware of any proposed rebate program but had participated in a public session on the SWM Utility program in October. Mr. Doug Brunton, representing the Grand Hill Village Association, attended to convey their concerns regarding the SWM Utility program. He noted that the Village consists of approximately 40 homes that have unique characteristics, including an extensive wooded common land and large sized properties with lots of trees but with building footprints small in size making the properties ideal for water absorption. The common land is shared and maintained by the Village at their own expense, which absorbs a significant amount of run-off, including that coming from new neighbourhoods. The properties are not on City services with residents maintaining their own septic and well systems. He stated that in general water not absorbed has by necessity filtered into City drains which has historically been funded through the tax base to support infrastructure for the common good. He commented that under the current fee system the community is being charged for a service for which they do not receive reciprocal benefit and there is no indication as to how much or when a rebate would be applied; adding that the community would essentially be receiving a rebate for a service not provided to them. Mr. Brunton suggested that if it is the City’s position that the infrastructure is for the common good it should be funded through property taxes; or, if it is decided to continue with the fee, the Village community should be exempt, refunds should be given to those who have already paid, and amounts owing by those who refuse to pay should be deleted. In response to Councillor Y. Fernandes, Mr. Brunton advised that the community does have a storm water management pond which is spring fed and remains at a relatively constant level. Councillor Fernandes questioned if snow melt contributes to run-off into the pond and Mr. Brunton stated that may be possible but suggested most of the run-off is absorbed by the common land. He pointed out the community backs onto Grand River Conservation Authority (GRCA) lands and the Deer Ridge Golf Course providing a thick barrier before run-off would reach the Grand River. Councillor Z. Janecki questioned if properties in the Village have asphalt driveways and Mr. Brunton advised that the majority do; adding that run-off from the driveways goes down the hill towards the common lands on either side. He added that there are no roadside gutters and maintained that most run-off is absorbed either into the properties or into the common lands. He further advised that the SWM pond is drained every spring and maintenance is done on the pond. Councillor S. Davey questioned if the delegation was aware that storm water fees help to fund remediation of City assets, such as the Victoria Park Lake. Mr. Brunton commented that while he understands there is a public interest in managing storm water he would argue that it is best funded through property tax. He added that because the SWM calculation is based on property size and amount of the impermeable nature of the property, the assumption in the calculation is that there will be run-off from the property but there is nothing in the calculation to provide for a general assessment of run-off from the City as a whole. He added that the Village never objected to the charge that was part of the property tax and suggested that a fee where no service is received could be problematic as a precedent, questioning the possibility in future as to what might be for future fees where no service is received. Councillor Davey questioned what the property values are in the community. Mr. Brunton suggested that they would range widely but could not specify an actual amount. Councillor J. Gazzola commented that the average market value in the area is around $300,000 as many of the properties are large but they do not have big homes. Councillor Gazzola questioned the monthly fee being billed to the delegate. Mr. Brunton advised that it is a small amount at approximately $10 and suggested it is not an efficient way to collect the fees given a bill is being produced for a small amount of revenue; and to him it is more the principle of being assessed a fee for a service not received. Councillor Gazzola questioned what infrastructure in the community is owned by the City. Mr. Brunton advised there was none with the exception of the roadway which does not have a gutter or storm drain. Councillor K. Galloway questioned if the delegate considers the Grand River as part of the City’s storm water management system. Mr. Brunton stated he would not say that but rather, would see it as the infrastructure the City has built, such as storm drains and water treatment facilities. COUNCIL MINUTES DECEMBER 5, 2011 327CITY OF KITCHENER - - Ms. Rox-Anne Henderson and her son, Carleton, attended to request consideration of a ban on shark fin soup in the Region of Waterloo. Carleton advised that sharks are his favourite animal and he did not want to see them die for use in food. He added that after viewing a documentary film entitled “SharkWater” by Rob Stewart he did not want to see shark fin soup in Kitchener-Waterloo. Ms. Henderson advised that Carleton had received 181 signatures on an on-line petition to ban shark fin soup in the area, including support from around the World. She stated that 70M sharks are harvested each year for just their fins and if this continues there will be no more sharks by the time Carleton turns 30 years of age. She added that harvesting is not carried out in a humane manner, noting that once the fins are removed the shark is returned to the ocean and because it cannot move it sinks and suffocates on the ocean floor. Ms. Henderson noted that bans exist in several other municipalities, with the most recent introduced in the City of London and the Town of Pickering. Mayor C. Zehr advised that this issue will be discussed at Regional Council on December 6, 2012 and suggested the delegate review the Region’s report. Mayor Zehr added that any action taken by the Region to ban shark fin soup would encompass all area municipalities, including Kitchener. At the request of Councillor P. Singh, it was agreed that staff monitor the Regional review process and keep Council apprised as to what transpires. Councillor K. Galloway assured the delegate that if a satisfactory outcome is not achieved at the Regional level she would bring the matter back to Kitchener Council. Mr. David Marskell, THEMUSEUM, attended in opposition to Clause 10 of the Community and Infrastructure Services Committee report of this date, which recommends a one-time allocation of $120,000. in 2012 to THEMUSEUM, to be funded from the Arts and Culture Sustainability Fund. Mr. Marskell advised that they had applied for an allocation of $200,000 but only $120,000 is being recommended. He stated that in the last 5 years their revenue has grown from $800,000 to $3M and they bring significant economic impact into the City. He noted that their exhibitions serve to attract doctors and their families to the area and the number of children visits has increased with 40% of school groups coming from within Kitchener. He stated that they are the only anchor group not included in the base line budget and while the City has increased its contributions, this represents the third year of flat lining at $120,000. Mr. Marskell advised that revenues from municipalities have increased by $41,000 while their efforts have increased their budget by $0.5M. He asked that Council reassess the Committee’s recommendation and raise their allocation to $200,000, and include them in the base line. Councillor J. Gazzola noted that the allocation is to be one time, requesting clarification that this is the third occasion for the allocation. Mr. Marskell responded that the organization wants to be put in the base line so they are not on a one-time basis anymore and confirmed that they are asking for $200,000 per year on a permanent basis. Councillor Gazzola questioned what other funding they receive, if any, from the City. Mr. Marskell advised that they receive funding under Tier 1 grants for maintenance of the building and parking for volunteers, unlike other anchor organizations who are in the base line. Councillor Gazzola questioned the amount of the additional funding and Mr. Marskell advised that they receive $109,000 for maintenance of which $69,000 was spent in 2011; adding that he was unsure if those savings could be added to their operating budget. Councillor Gazzola questioned the amount of rent paid to the City by the organization and Mr. Marskell advised they pay $1 per year. Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tenders listed on the Committee of the Whole agenda. Councillor J. Gazzola referred to Tender T11-082 (Printing of Leisure Magazine) and questioned the impact of reducing printing to a limited circulation rather than to all homes. Mr. D. Chapman pointed out that the City more than recovers the cost of printing through advertising revenues which may be adversely affected by a limited circulation. Councillor Gazzola asked that staff investigate the feasibility of his suggestion. Councillor Gazzola also questioned what happens to the difference between the budget estimate of $106,700 and the bid price of $94,242. Mr. Chapman advised that any surplus above and beyond the projected distribution costs would be a positive variance in the operating budget for the year. Councillor Gazzola questioned if the surplus amount could be taken out of the budget. Mr. Chapman stated that if it is believed to be a sustainable savings it could be targeted for budget reduction; however, he advised that staff would like to report back on this matter. Councillor Gazzola further commented that in respect to both the tender for the Leisure Magazine and Proposal P11-079 (Electrical Services), the increases in both are below the current budget target of 2.9%, as well as below the Municipal Price Index. COUNCIL MINUTES DECEMBER 5, 2011 328CITY OF KITCHENER - - Councillor Y. Fernandes referred to Expression of Interest E11-085 (Consulting Services - Asset Management Plans for Pavement and Kitchener Memorial Auditorium Complex [KMAC]), questioning if there is capacity among staff to do this type of work. Ms. P. Houston referred to a previous gap analysis received by Council in the Spring from the consultant respecting next steps for the pilot project, advising that asset management programs in other cities, particularly in western Canada, are further along and staff believe it is important to utilize the expertise of a consultant for the two pilot projects to develop a template to be applied to the rest of the City’s asset categories. Councillor Fernandes questioned if it would be the Director of Asset Management who would be using the template. Ms. Houston advised that the role of the Director is to lead the initiative on behalf of the 12 asset owners within the municipality; adding that he would direct the work as opposed to doing the work himself. Councillor Fernandes requested clarification as to the status of the Director’s job description. Ms. P. Houston confirmed the job description is not yet completed and while the position was established one year ago, the actual function is just getting started as the incumbent was previously seconded to work on the Kitchener Operations Facility project. Councillor Fernandes referred to two existing asset management positions being an Asset Management Technician and Manager of Infrastructure and Asset Planning, whose job descriptions indicate they already do the type of work being asked of the consultant and questioned why they would not be used to do at least part of the work to reduce consultant fees. Ms. Houston advised that the positions described are in fact part of the team, whose primary role is to look after underground infrastructure inventories and while they are involved to provide their expertise they also have their own jobs to do as well. Councillor Fernandes commented that between the two projects the City is close to $0.5M in consultant fees and was of the opinion that if at least some of the staff resources was used in co- operation with a consultant the City may be able to reduce some of that cost. Councillor P. Singh questioned the immediate need for the Asset Management Plan. Ms. Houston advised that the plan is part of a long term asset management strategy to have sustainable funding in place to replace City assets over their lifecycle. She stated that the City does not have good inventories in many cases, nor financial strategies to replace assets or good modeling tools to track that information to develop good strategies. Ms. Houston pointed out that a report on asset th management policy was to have been considered at the November 28 Community and Infrastructure Services Committee meeting but was deferred due to lack of time; noting that the report addresses all of the objectives the City is trying to achieve with the Asset Management Program. Councillor Singh questioned if it would be better to wait until completion of the expansion of the KMAC before assessing that asset. Ms. Houston advised that staff specifically identified that asset because of the renovations taking place and data has already been collected that will need to be used during the construction phase. Councillor Singh questioned the impact of deferring award of the contract until 2013. Ms. Houston stated that there would be less information to make financial decisions in future in respect to asset management. Councillor Singh requested clarification if work has already gone into the proposed plan or if this is the beginning stage and Ms. Houston confirmed this is the initial start. She noted that the consulting contract involves only 97 days of consulting, pointing out that other cities have a substantial asset management team in place to look after this initiative. She stated that this is a new endeavor for the City and it is important to get it right as the City has a significant investment in assets and staff wants to ensure the program gets off to a good start. Mayor C. Zehr added that this issue also came up at the Region and pointed out that the City’s costs pale in comparison to the Region’s asset management consulting costs. Councillor S. Davey requested clarification if it is a matter that staff is not capable of doing the work or if it is that they have no time to do it. Ms. Houston advised that it is a combination of both but more so in regard to expertise than time. She reiterated that this is something new and it is important to get it right, expressing the opinion that it is important to capitalize on the expertise of western provinces which are much further along with their plans; and the pilot projects can be used to develop a template moving forward for other assets. Councillor Fernandes proposed that the contract for consulting services for the Asset Management Plans be deferred until at least 2013, pending completion of the KMAC renovations. Mayor C. Zehr pointed out that indication has been given that the information is needed to do the work currently underway and deferral in respect to the KMAC project may result in wasted dollars because of the need for the information in order to accomplish the work that has been approved by Council. Councillor Fernandes suggested that staff may already have some of the information needed resulting from previous upgrades related to building of the suites. COUNCIL MINUTES DECEMBER 5, 2011 329CITY OF KITCHENER - - Councillor J. Gazzola suggested that timing of the deferral be set to the January 16, 2012 Council meeting, to allow an opportunity to consider the report on Asset Management Policy which was deferred at Committee due to time constraints. Mayor C. Zehr commented that substantial confirmation has been given by staff that the work involved is not duplication of effort and that the work to be done will be under supervision of the Director rather than him doing the work itself. Mayor Zehr expressed concerns at the amount of discussion on these kinds of items wherein Council is not the expert and stated that Council instead has financial and fiduciary responsibility to provide the resources necessary for staff to do their jobs. Moved by Councillor Y. Fernandes Seconded by Councillor J. Gazzola “That the following recommendation concerning the awarding of Expression of Interest E 11- 085 (Consulting Services - Asset Management Plans for Pavement and Kitchener Memorial be deferred to the January 16, 2012 Council meeting Auditorium Complex [KMAC]) , pending consideration of Infrastructure Services Department report INS-11-082 (Corporate th Asset Management Policy) at the January 9 Community and Infrastructure Services Committee meeting: ‘That Expression of Interest E11-085 – Consulting Services – Asset Management Plans for Pavement and The Kitchener Memorial Auditorium Complex, be awarded to Prior , Markham, Ontario and Prior Associates Ltd. at their estimated fee of $109,895., including disbursements of $2,408. plus H.S.T. of $14,286.35, for a total of $124,181.25, based on a satisfactory contract being negotiated and an upset fee being established; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.’” A recorded vote was requested. In Favour: Councillor J. Gazzola, Y. Fernandes, D. Glenn-Graham, Z. Janecki, S. Davey, F. Etherington and P. Singh Contra : Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway and B. Vrbanovic Carried . Moved by Councillor B. Ioannidis Seconded by Councillor J. Gazzola “That Expression of Interest E11-063 – City of Kitchener Pumping Stations Assessment, be Genivar Inc., Kitchener, Ontario awarded to at their estimated fee of $284,355.50, including contingencies of $25,858.50 plus H.S.T. of $36,966.22, for a total of $321,321.72, based on a satisfactory contract being negotiated and an upset fee being established; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors J. Gazzola, D. Glenn-Graham, B. Ioannidis, K. Galloway, S. Davey, B. Vrbanovic, F. Etherington and P. Singh Contra : Councillors Z. Janecki and Y. Fernandes Carried. COUNCIL MINUTES DECEMBER 5, 2011 330CITY OF KITCHENER - - Moved by Councillor B. Ioannidis Seconded by Councillor J. Gazzola “That Proposal P11-061 - Authorized Contractors: Kitchener Utilities Natural Gas Rental Water Heater Installations, be awarded to the following contractors: ?Aire-One KW Heating & Cooling, Kitchener, Ontario; ?Triple 8 Plumbing & Heating Inc., Kitchener, Ontario; ?Afterglow Limited, Waterloo, Ontario; ?Amber Heating & Sheet Metal Ltd. Kitchener, Ontario; ?4 Seasons Heating & Cooling, Waterloo, Ontario; ?Hogg Fuel & Supply Ltd., Kitchener, Ontario; ?Infiniti Air Conditioning & Heating, Kitchener, Ontario; ?McGregor Plumbing & Heating, Tavistock, Ontario; and, ?Tiger Plumbing Inc., Waterloo, Ontario; at the City’s established allowance rates for two (2) years, with an option to renew for three (3) additional twelve (12) month periods, subject to mutual agreement.” - and - “That Proposal P11-079 - Electrical Services, be awarded to: ?Janick Electric Limited, North York, Ontario; and, ?Miller Electric Limited, Kitchener, Ontario at their proposed rates, for a one (1) year period, with an option to renew for two (2) additional twelve (12) month terms.” - and - CanWeb Printing Inc., “That Tender T11-082 – Printing of Leisure Magazine, be awarded to Grimsby, Ontario, at their tendered price of $83,400., plus H.S.T. of $10,842., for a total of $94,242., with an option to renew for one (1) additional twelve (12) month term.” - and - “That Expression of Interest E11-078 – Consultant Services – Edgehill Baxter Storm Sewer Meritech Engineering, Cambridge, Ontario Outlet Replacement, be awarded to at their estimated fee of $65,079.30, including contingencies of $5,916.30 plus H.S.T. of $8,460.31, for a total of $73,539.61, based on a satisfactory contract being negotiated and upset fee being established; and further, That the Director of Supply Services and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” Carried. Moved by Councillor K. Galloway Seconded by Councillor B. Ioannidis “That the report of the Community and Infrastructure Services Committee be adopted.” Council received this date an amended report for the Community and Infrastructure Services Committee which adds a new Clause 8 regarding a grant request by the tri-Pride Association and sequentially re-numbers the remainder of the report. In regard to the last paragraph of Clause 9, dealing with allocation of a 2012 operating grant of $56,000 to the Creative Enterprise Enabling Organization (CEEO), Councillor F. Etherington questioned the amount paid to the organization in 2011. Mr. J. Willmer advised the amount was approximately $50,000. Councillor Etherington advised that he would like to see the 2012 allocation reduced until evidence is provided that the organization is being more successful in garnering funding from the private sector. COUNCIL MINUTES DECEMBER 5, 2011 331CITY OF KITCHENER - - Councillor K. Galloway commented that in the presentation made to Committee, it was pointed out that 2012 will be a make or break year and if not successful, she suggested consideration could be given in 2013 as to whether to continue support to the organization or not. Councillor Etherington stated that his intent was not to eliminate the grant entirely but to propose a reduction in the allocation from $56,000 to $30,000. Mayor C. Zehr pointed out that the recommended amount is still subject to final budget deliberation in January and suggested that if more information is desired that this grant allocation be deferred pending receipt of the additional information. Ms. C. Ladd suggested that if Council wishes to defer this item, it be to a time after the presentation to be made by the CEEO to an All-Councils’ meeting to be hosted by the Region of Waterloo on December 7, 2011. She advised that subsequent to the Committee meeting she had met with the Chair and CEO of the organization to convey the concerns raised and asked that a focused presentation be made to all Councils as there appears to be some confusion across-the-board. Ms. Ladd stated that she hoped what is heard at the All-Councils’ meeting will be succinct and Councils will clearly see the plan, mandate and actions to be taken, as well as the successes that have been achieved. Moved by Councillor P. Singh Seconded by Councillor B. Ioannidis “That Clause 9 of the Community and Infrastructure Services Committee report of this date be amended to provide that the last paragraph related to a 2012 operating grant of $56,000 to the be deferred for further consideration to the Creative Enterprise Enabling Organization January 16, 2012 Council meeting , pending an All-Councils’ meeting to be held by the Region of Waterloo on December 7, 2011.” Carried. Councillor J. Gazzola spoke in opposition to Clause 10 of the report dealing with one-time funding allocations from the Arts and Culture Sustainability Fund, commenting that this is the third year in a row that the same organizations are recommended to receive funding and it was his understanding that the purpose of the fund was to help the whole of the arts and culture community. Voted on clause by clause. Carried. Clause 4 – Carried, as Amended. Clause 9 – Carried, on a recorded vote Clause 10 – In Favour : Mayor C. Zehr and Councillors D. Glenn-Graham, B. Ioannidis, K. Galloway, S. Davey, B. Vrbanovic, F. Etherington and P. Singh Contra : Councillors J. Gazzola, Z. Janecki and Y. Fernandes Carried. Balance of report – Moved by Councillor J. Gazzola Seconded by Councillor S. Davey “That the report of the Finance and Corporate Services Committee be adopted.” Councillor B. Ioannidis questioned the feasibility of deferring Clause 5 of the report, dealing with direction to staff to provide further information on a Residential Rental Licensing Program, to allow him time to make a determination on the issue of potential pecuniary interest; and suggested the timing of deferral be to the first meeting in February 2012. COUNCIL MINUTES DECEMBER 5, 2011 332CITY OF KITCHENER - - A motion by Councillor B. Vrbanovic, seconded by Councillor K. Galloway, was brought forward for consideration to defer Clause 5 of the report to the February 6, 2012 Council meeting, to allow time for certain members of Council to make a determination on the issue of potential pecuniary interest. Councillor Y. Fernandes questioned if deferral would stop work on the staff review. Mr. J. Willmer advised that it would as the work to be done is substantial and it would not be prudent to proceed until clear direction of Council is given. Councillor Fernandes stated that on that basis she could not support a deferral. Councillor P. Singh advised that he is in similar situation to Councillor Ioannidis and questioned if they should declare a pecuniary interest in respect to the discussion this date. Mayor C. Zehr commented that as a matter of caution it may be prudent to do so. The Community and Infrastructure Services Committee report was then voted on clause by clause. Action deferred, on a recorded vote, to Clause 5 - the February 6, 2012 Council meeting to allow certain members to make determinations on the issue of potential pecuniary interest. In favour: Mayor C. Zehr and Councillors K. Galloway, S. Davey, B. Vrbanovic and F. Etherington Contra : Councillors J. Gazzola, D. Glenn- Graham, Z. Janecki and Y. Fernandes Recorded Pecuniary Interests and Abstentions: Clause 5 – Councillors P. Singh and B. Ioannidis as they are owners of rental properties in Kitchener. Carried. Balance of report – Moved by Councillor Z. Janecki Seconded by Councillor S. Davey “That the report of the Planning & Strategic Initiatives Committee be adopted.” Carried . Moved by Councillor Z. Janecki Seconded by Councillor S. Davey “That the report of the Audit Committee be adopted.” Carried. Council agreed to the request of Mr. R. Gosse, City Clerk, to add one additional by-law for three readings this date, being a by-law to provide for the establishing and laying out of part of Cranbrook Street, Steepleridge Street and Thomas Slee Drive as public highways in the City of Kitchener. Moved by Councillor D. Glenn-Graham Seconded by Councillor P. Singh “That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. COUNCIL MINUTES DECEMBER 5, 2011 333CITY OF KITCHENER - - (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (d) Being a by-law to amend Chapter 375 of the City of Kitchener Municipal Code with respect to Tariff of Fees – Committee of Adjustment. (e) Being a by-law to amend Chapter 380 of the City of Kitchener Municipal Code with respect to Tariff of Fees – Planning Matters. (f) Being a by-law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. (g) Being a by-law to amend Chapter 502 of the City of Kitchener Municipal Code with respect to Adult Entertainment Parlours. (h) Being a by-law to amend Chapter 530 of the City of Kitchener Municipal Code with respect to Dogs. (i) Being a by-law to amend Chapter 710 of the City of Kitchener Municipal Code with respect to Building Permits and Fees. (j) To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (k) To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities. (l) To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities. (m) Being a by-law to exempt certain lands from Part Lot Control – Part Lots 65 and 66, Registered Plan 58M-327 – Brisbane Drive. (n) Being a by-law to close part of the public highway known as Old Huron Road, in the City of Kitchener. (o) Being a by-law to provide for the establishing and laying out of part of Gravel Ridge Trail, Melinda Street and Merkling Street as public highways in the City of Kitchener. (p) Being a by-law to provide for the widening of part of Gage Avenue as a public highway in the City of Kitchener. (q) Being a by-law to transfer certain assets, liabilities, rights and obligations of the Corporation of the City of Kitchener in respect of the generation of electricity to a corporation to be incorporated under the Business Corporations Act (Ontario) pursuant to Section 142 of the Electricity Act, 1998 (Ontario). (r) To confirm all actions and proceedings of the Council. (s) Being a by-law to provide for the establishing and laying out of part of Cranbrook Street, Steepleridge Street and Thomas Slee Drive as public highways in the City of Kitchener. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor K. Galloway as Chair. COUNCIL MINUTES DECEMBER 5, 2011 334CITY OF KITCHENER - - On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. Moved by Councillor K. Galloway Seconded by Councillor Y. Fernandes “That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed.” Carried. Moved by Councillor D. Glenn-Graham Seconded by Councillor P. Singh “That the by-laws be given third reading, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law No. 2011-165) (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law No. 2011-166) (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law No. 2011-167) (d) Being a by-law to amend Chapter 375 of the City of Kitchener Municipal Code with respect to Tariff of Fees – Committee of Adjustment. (By-law No. 2011-168) (e) Being a by-law to amend Chapter 380 of the City of Kitchener Municipal Code with respect to Tariff of Fees – Planning Matters. (By-law No. 2011-169) (f) Being a by-law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. (By-law No. 2011-170) (g) Being a by-law to amend Chapter 502 of the City of Kitchener Municipal Code with respect to Adult Entertainment Parlours. (By-law No. 2011-171) (h) Being a by-law to amend Chapter 530 of the City of Kitchener Municipal Code with respect to Dogs. (By-law No. 2011-172) (i) Being a by-law to amend Chapter 710 of the City of Kitchener Municipal Code with respect to Building Permits and Fees. (By-law No. 2011-173) COUNCIL MINUTES DECEMBER 5, 2011 335CITY OF KITCHENER - - (j) To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law No. 2011-174) (k) To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities. (By-law No. 2011-175) (l) To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern the parking of vehicles on municipal off-street parking facilities. (By-law No. 2011-176) (m) Being a by-law to exempt certain lands from Part Lot Control – Part Lots 65 and 66, Registered Plan 58M-327 – Brisbane Drive. (By-law No. 2011-177) (n) Being a by-law to close part of the public highway known as Old Huron Road, in the City of Kitchener. (By-law No. 2011-178) (o) Being a by-law to provide for the establishing and laying out of part of Gravel Ridge Trail, Melinda Street and Merkling Street as public highways in the City of Kitchener. (By-law No. 2011-179) (p) Being a by-law to provide for the widening of part of Gage Avenue as a public highway in the City of Kitchener. (By-law No. 2011-180) (q) Being a by-law to transfer certain assets, liabilities, rights and obligations of the Corporation of the City of Kitchener in respect of the generation of electricity to a corporation to be incorporated under the Business Corporations Act (Ontario) pursuant to Section 142 of the Electricity Act, 1998 (Ontario). (By-law No. 2011-181) (r) To confirm all actions and proceedings of the Council. (By-law No. 2011-182) (s) Being a by-law to provide for the establishing and laying out of part of Cranbrook Street, Steepleridge Street and Thomas Slee Drive as public highways in the City of Kitchener. (By-law No. 2011-183) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 9:35 p.m. MAYOR CLERK COUNCIL MINUTES DECEMBER 5, 2011 336CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – 1. That the Uniform Traffic By-law be amended to install an all-way stop at the intersection of Guelph Street at St. Leger Street. 2. That Demolition Control Application DC11/17/C/AP requesting permission to demolish two five- unit multiple dwellings, on lands municipally addressed as 87 and 93 Cedar Street South, owned by 2276457 Ontario Inc., be approved, subject to the following conditions: 1. That the owner obtains building permit(s) for at least 10 dwelling units within the proposed 36-unit multiple dwelling complex; and, That upon satisfaction of Condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: That in the event that construction of the 10 dwelling units is not substantially complete within 2 years of the date of issuance of the demolition permit, the City Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000 for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued. 3. That Demolition Control Application DC11/19/H/MV requesting permission to demolish one (1) single detached dwelling located at 731 Huron Road, owned by Heathshore Homes Ltd., be approved. 4. That Demolition Control Application DC11/15/D/GS requesting permission to demolish one (1) single detached dwelling located at 689 Doon Village Road, owned by 22765451 Ontario Inc, be approved subject to the following condition: 1) That the Applicant obtains a building permit for the proposed residential dwelling unit; and, That upon satisfaction of condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: In the event that construction of the new dwelling unit is not substantially complete within 2-years of the date of issuance of the demolition permit, the City Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000 for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued. 5. That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Canadian Cancer Society, Waterloo Region Unit, for their Relay For Life Event at Resurrection High School between the hours of 7 a.m. on June 15, and 12 noon on June 16, 2012. 6. That the City of Kitchener acknowledge that Deerfield Homes Limited proposes to name private roads within the residential development located at 1650, 1670, 1690 and 1720 Fischer Hallman Road; and, That the City of Kitchener proposes to rename Sienna Court to Sienna Street; and, That in the interest of providing clear locational information to emergency service providers, it is preferable to establish a system of coherent civic addresses and public way-finding for the purpose of road naming only; and, COUNCIL MINUTES DECEMBER 5, 2011 337CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – (CONT’D) 6. (Cont’d) That Legal Services Staff be directed to proceed with the required advertising and preparation of the necessary By-law for the naming of the private roadways; and further, That the design and location of signage for the proposed roadways be approved by the City’s Director of Transportation and the City’s Supervisor of Site Plan Development. 7. That the Fire Chief be authorized to execute a Tiered Response Agreement with the Region of Waterloo Emergency Medical Service (EMS) on behalf of the City; said agreement to be to the satisfaction of the City Solicitor. 8. That staff prepare an issue paper for the 2012 budget deliberations, respecting the grant request of tri-Pride Association for a Tier 1 grant in 2012, identifying how a grant of approximately 50% of the requested amount can be accommodated, with the grant to cover the cost of use of a City facility for the tri-Pride Festival to take place on June 2, 2012. 9. That, subject to final 2012 budget approval, the 2012 budget for Community Grants Tiers 1, 2 and 3, in kind facility grants and travel assistance grants be set at $2,487,657 and allocated as follows: That 2012 Community Grants Tier 1 in the amount of $1,529,440 as outlined in Appendix A to report CSD-11-159 be approved for community groups; and, That 2012 Community Grants Tier 1 in the amount of $749,747 as outlined in Appendix B to report CSD-11-159 be approved for minor sports organizations; and, That the 2012 budget for Community Grants Tier 2 be set at $134,216; and, That the 2012 budget for Community Grants Tier 3 be set at $10,737; and, That the 2012 budget for In Kind Facility Grants and Travel Assistance Grants be set at $7,517; and further, be deferred for further consideration to the January That the following recommendation 16, 2012 Council meeting , pending additional information to be presented by the Creative Enterprise Enabling Organization at an All Councils meeting being held by the Region of Waterloo on December 7, 2011: ‘That a 2012 operating grant of $56,000 be confirmed to the Creative Enterprise Enabling Organization, as previously resolved by Council on February 1, 2010.’ (Carried, as Amended) 10. That a one-time allocation of the listed investment amounts for 2012, from the Arts and Culture Sustainability Fund, be approved subject to finalization through 2012 budget deliberations: THEMUSEUM $120,000 Kitchener-Waterloo Art Gallery $ 40,000 Kitchener Waterloo Symphony $ 40,000 Allocation to be leveraged for new to mid-career organizations $ 31,000. (Carried, on a recorded vote) 11. That the Otto Street extension Schedule B Class Environmental Study Report (ESR) prepared by the IBI Group dated November 2011 be received; and further; COUNCIL MINUTES DECEMBER 5, 2011 338CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – (CONT’D) 11. (Cont’d) That the Otto Street extension Schedule B Class Environmental Study Report (ESR) be filed with the Ontario Ministry of the Environment for the mandatory thirty (30) day review period as required by the Environmental Assessment Act. 12. That UMAC Incorporated be approved as a sole source supplier of Excess Flow Valves (EFVs), for the duration of a pilot project between December 2011 and March 2013. FINANCE AND CORPORATE SERVICES COMMITTEE – 1. That Condition #4 of the liquor licensing agreement entered into by The City of Kitchener and Dejan Kerkez, owner of Da Vinci Caffe Bar, Restaurant and Pizzeria located at 21 Weber Street West, be amended to allow the applicant to serve alcohol until 2:00 a.m. daily; and further, That staff be directed to advise the Alcohol and Gaming Commission of Ontario (AGCO) that Condition #4 of the agreement has been amended and the City has no concerns with any corresponding condition on his liquor license being amended accordingly. 2. That the 2010-2011 annual report of the Waterloo Region Municipalities Insurance Pool be received for information. 3. That Finance and Corporate Services Department report FCS-11-220 (Council Chamber Audio-Visual System), dated November 17, 2011 be accepted and staff be authorized to proceed with the proposed plan of action; and further, That the schedule for work in the Council Chamber be shifted to July 2012 when no meetings are scheduled, save and except the millwork which may be completed earlier requiring one Standing Committee, one Council / Committee of the Whole and one Council / Audit meetings to be moved to an alternate location. 4. That the City of Kitchener continue to provide funding and support for the continuation of the Waterloo Region Marketing Corporation (WRTMC) and that another evaluation be completed in 2015. 5. That staff be directed to provide further information on a residential rental licensing program including an overview of potential guiding principles and the various elements of the review process for such a licensing program; as well as, other options and/or alternatives, including those within existing regulations and by-laws, should a licensing program not be approved; and further, That staff advise Council of the implications on staff resources, within the 2012 Business Planning cycle, resulting from a process to review a residential rental licensing program for the City of Kitchener. (Action deferred, on a recorded vote, to the February 6, 2012 Council meeting to allow time for certain members to make a determination on the issue of potential pecuniary interest) PLANNING AND STRATEGIC INITIATIVES COMMITTEE – 1. That consideration of the recommendation contained in Community Services Department report CSD-11-157 pertaining to Zone Change Application ZC11/07/C/GS for 1180 be deferred and referred to the January 30, 2012 Planning and Countrystone Drive, Strategic Initiatives Committee meeting , to allow time for the applicant to meet with City staff and give consideration to modifying the plan for the proposed stacked townhouse multiple COUNCIL MINUTES DECEMBER 5, 2011 339CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL PLANNING AND STRATEGIC INITIATIVES COMMITTEE – (CONT’D) 1. (Cont’d) dwelling development, by incorporating the change to Residential Six (R6) zoning without any Special Regulation Provisions: “That Zone Change Application ZC11/07/C/GS for Will-O Homes (C.S.) Inc. at 1180 Countrystone Drive, for the purpose of changing the zoning from Residential Four (R-4) to Residential Six (R-6) with Special Regulation Provision 598R and Special Regulation Provision 599R in the form shown in the “Proposed By-law” dated October 26, 2011 attached to Community Services Department report CSD-11-157 as Appendix “A”, be approved.” 2. That consideration of the recommendation contained in Community Services Department report CSD-11-164 pertaining to Demolition Control Application DC11/18/C/MV for 1180 be deferred and referred to the January 30, 2012 Planning and Countrystone Drive, Strategic Initiatives Committee meeting , pending a determination being made on the zone change application submitted for the subject property: “That Demolition Control Application DC11/18/C/MV requesting permission to demolish one (1) single detached dwelling located at 1180 Countrystone Drive, owned by Will-O Homes (C.S.) Inc., be approved subject to the following condition: That the Applicant obtains a building permit for the proposed residential dwelling unit; and further, That upon satisfaction of condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: ? That in the event that construction of the new dwelling units are not substantially complete within 2-years of the date of issuance of the demolition permit, the City Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000 for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued.” AUDIT COMMITTEE – 1. That the 2011 External Audit Planning Report prepared by KPMG, attached as Appendix 1 to report FCS-11-194 dated November 9, 2011, be approved. 2. That the 2012 Internal Audit work plan be approved as outlined in report FCS-11-189 dated October 4, 2011. COUNCIL MINUTES DECEMBER 5, 2011 340CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations. 2.FCS-11-225 – Applications for Cancellation, Refund, Reduction of Taxes Council considered Finance and Corporate Services Department report FCS-11-225 (J. Evans), dated November 25, 2011. At the request of Councillor J. Gazzola, Mr. D. Chapman agreed to provide Council with additional information concerning properties owned by the Region of Waterloo and the Province of Ontario. It was resolved: “That the applications to City Council for cancellation, reduction, refund of taxes totaling $180,926.89 as attached to Finance and Corporate Services Department report FCS- 11-225, be approved, pursuant to Section 357 of the Municipal Act.” 3.INS-11-096 – Victoria Park Lake Improvements – Noise Exemption Council considered Infrastructure Services Department report INS-11-096 (J. McBride), dated November 29, 2011. It was agreed that staff would provide additional information to Councillor Z. Janecki concerning the type and duration of activities to take place between the hours of exemption. It was resolved: “That the City of Kitchener and its contractor(s) be exempt from the provisions of Chapter 450 (Noise), Article 6 (Construction Work,) of the City of Kitchener Municipal Code during the Victoria Park Lake Improvements project in the City of Kitchener, between the hours of 7:00 p.m. and 7:00 a.m. for the period December 6, 2011 to March 31, 2012.” 4.FCS-11-226 – Uncollectable Miscellaneous Receivable Accounts – Write-off Council considered Finance and Corporate Services Department report FCS-11-226 (S. Saleh), dated November 25, 2011. It was resolved: “That uncollectable Miscellaneous Receivable Accounts amounting to $38,628. be written off against the Allowance for Doubtful Receivables.” 5.FCS-11-227 – Uncollectable Utility Accounts – Write-off Council considered Finance and Corporate Services Department report FCS-11-226 (S. Saleh), dated November 25, 2011. COUNCIL MINUTES DECEMBER 5, 2011 341CITY OF KITCHENER - - COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS – (CONT’D) 5.FCS-11-227 – Uncollectable Utility Accounts – Write-off (Cont’d) Councillor P. Singh declared a pecuniary interest and abstained from all discussion and voting concerning Items 98, 144 and 184 as the customers were tenants of properties owned by members of his family. It was resolved: “That uncollectable Utility Accounts (Items 98, 144 and 184) amounting to $1,010.50. be written off against the Allowance for Doubtful Utility Receivables.” It was resolved: “That uncollectable Utility Accounts amounting to $61,506.85. be written off against the Allowance for Doubtful Utility Receivables.” 6.FCS-11-224 – Environmental Committee Recommendation – 2011 Community Environmental Improvement Grant (CEIG) Council considered Finance and Corporate Services Department report FCS-11-224 (D. Saunderson), dated November 29, 2011. It was resolved: “That the 2011 Community Environmental Improvement Grant (CEIG), to be funded from the Environmental Stewardship Capital Account, be awarded as follows: ? $500 to Community Renewable Energy Waterloo (CREW) Kids and Community Power Saving Project for education/public awareness material; ? $200 to Laurentian Hills Christian School for the purchase of their ‘Green Team’ t-shirts, which shall include the City logo to corporate communication standards; ? $550 to Resurrection Catholic Secondary School for the purchase and installation of a bicycle rack; and, ? $3,000 to River Ridge Community Park Committee for the purchase, installation and maintenance of trees; and further, That the remaining balance of $10,250 in 2011 CEIG funds be allocated as follows: ? $1,000 to assist with costs related to the creation and production of commemorative material identifying the City of Kitchener’s contribution through the CEIG towards the projects receiving funding in 2011; and, ? $750 to assist with 2012 advertising costs; and further, ? $8,500 for the 2012 CEIG program.” 7.CAO-11-029 – Appointments to Compass Kitchener Council considered Chief Administrator’s Office report CAO-11-029 (S. Adams), dated December 5, 2011. It was resolved: “That the appointment of Sue Morgan, Chris Kopar, Diana Bumstead and David Yoon to the Compass Kitchener Advisory Committee for the term ending November 30, 2012, be approved.”