HomeMy WebLinkAbout2011-11-28COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
The Community and Infrastructure Services Committee met this date, commencing at 3:10 p. m.
Present: Councillor K. Galloway -Chair
Mayor C. Zehr and Councillors J. Gazzola, D. Glenn-Graham, B. loannidis, Z. Janecki,
Y. Fernandes, S. Davey, F. Etherington and P. Singh
Staff: C. Ladd, Chief Administrative Officer
J. Willmer, Deputy CAO, Community Services
P. Houston, Deputy CAO, Infrastructure Services
R. Regier, Executive Director, Economic Development
R. Gosse, Director of Legislated Services and City Clerk
M. Hildebrand, Director of Community Programs & Services
W. Malcolm, Director of Utilities
T. Beckett, Fire Chief
K. Woodcock, Manager, Service Coordination & Improvement
S. Allen, Manager, Engineering Design and Approvals
R. Willms, Supervisor of Administration
C. York, Arts Co-ordinator
S. Daniel, Design/Construction Project Manager
D. Gilchrist, Committee Administrator
DEFERRALS
Councillor K. Galloway advised that the following 2 reports on the agenda would not be
consider this date and will be considered by this Committee at its meeting scheduled for
January 9, 2012:
• INS-11-082 -Corporate Asset Management Policy; and,
• INS-11-076 -Consolidated Maintenance Facility -Final Project Report.
INS-11-093 -ALL-WAY STOP TRAFFIC CONTROL
-GUELPH STREET AT ST. LEGER STREET
The Committee considered Infrastructure Services Department report INS-11-093, dated
November 14, 2011, recommending an all-way stop at the intersection of Guelph Street as St.
Leger Street.
On motion by Councillor B. loannidis -
itwas resolved:
"That the Uniform Traffic By-law be amended to install an all-way stop at the
intersection of Guelph Street at St. Leger Street."
CSD-11-158 -DEMOLITION CONTROL APPLICATION DC11/17/C/AP
- 87 & 93 CEDAR STREET SOUTH - 2276457 ONTARIO INC.
The Committee considered Community Services Department report CSD-11-158, dated
November 17, 2011, recommending approval of Demolition Control Application DC11/17/C/AP
for the property municipally known as 87 and 93 Cedar Street South, subject to conditions.
On motion by Councillor B. loannidis -
itwas resolved:
"That Demolition Control Application DC11/17/C/AP requesting permission to demolish
two five-unit multiple dwellings, on lands municipally addressed as 87 and 93 Cedar
Street South, owned by 2276457 Ontario Inc., be approved, subject to the following
conditions:
1) That the owner obtains building permit(s) for at least 10 dwelling units within the
proposed 36-unit multiple dwelling complex; and further,
That upon satisfaction of Condition 1, the Chief Building Official may authorize and
issue a demolition permit under Section 33(6) of the Planning Act subject to the
following condition:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
NOVEMBER 28. 2011 - 96 - CITY OF KITCHENER
3. CSD-11-158 -DEMOLITION CONTROL APPLICATION DC11/17/C/AP
- 87 & 93 CEDAR STREET SOUTH - 2276457 ONTARIO INC. (CONT'D)
That in the event that construction of the 10 dwelling units is not substantially
complete within 2 years of the date of issuance of the demolition permit, the City
Clerk may enter on the collector's roll, to be collected in like manner as municipal
taxes, $20,000. for each dwelling unit contained in the residential properties in
respect of which the demolition permit is issued and such sum shall, until the
payment thereof, be a lien or charge upon the land in respect of which the permit
to demolish the residential property is issued."
CSD-11-154 -DEMOLITION CONTROL APPLICATION DC11/19/H/MV
- 731 HURON ROAD - HEATHSHORE HOMES LTD.
The Committee considered Community Services Department report CSD-11-154, dated
November 15, 2011, recommending approval of Demolition Control Application DC11/19/H/MV
for the property municipally known as 731 Huron Road, subject to conditions.
In response to questions regarding the heritage value of the subject property, Mr. J. Willmer
advised that Heritage Planning staff, upon further evaluation of the property, indicated that it
did not merit listing as anon-designated property of cultural value or interest on the Municipal
Heritage Register.
On motion by Councillor B. loannidis -
itwas resolved:
"That Demolition Control Application DC11/19/H/MV requesting permission to demolish
one (1) single detached dwelling located at 731 Huron Road, owned by Heathshore
Homes Ltd., be approved."
CSD-11-109 -DEMOLITION CONTROL APPLICATION DC11/15/D/GS
- 689 DOON VILLAGE ROAD - 2276451 ONTARIO INC.
The Committee considered Community Services Department report CSD-11-109, dated
November 15, 2011, recommending approval of Demolition Control Application DC11/15/D/GS
for the property municipally known as 689 Doon Village Road, subject to conditions.
In response to questions from Councillor Y. Fernandes, Ms. D. Ross advised that the owners
intend to develop the property with 3 or more units; which aligns with good planning principles.
Mr. J. Willmer responded further that Heritage Planning staff have no concerns with the
proposed demolition.
On motion by Councillor B. loannidis -
itwas resolved:
"That Demolition Control Application DC11/15/D/GS requesting permission to demolish
one (1) single detached dwelling located at 689 Doon Village Road, owned by
22765451 Ontario Inc., be approved subject to the following condition:
1) That the Applicant obtains a building permit for the proposed residential dwelling
unit; and further,
That upon satisfaction of condition 1, the Chief Building Official may authorize and issue
a demolition permit under Section 33(6) of the Planning Act subject to the following
condition:
In the event that construction of the new dwelling unit is not substantially complete
within 2-years of the date of issuance of the demolition permit, the City Clerk may
enter on the collector's roll, to be collected in like manner as municipal taxes,
$20,000 for each dwelling unit contained in the residential properties in respect of
which the demolition permit is issued and such sum shall, until the payment
thereof, be a lien or charge upon the land in respect of which the permit to
demolish the residential property is issued."
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
NOVEMBER 28. 2011 - 97 - CITY OF KITCHENER
6. CSD-11-162 -NOISE EXEMPTION REQUEST
- CANADIAN CANCER SOCIETY - 455 UNIVERSITY AVENUE WEST
The Committee considered Community Services Department report CSD-11-162, dated
November 17, 2011, recommending an exemption from Chapter 450 (Noise) of the City of
Kitchener Municipal Code, for the Canadian Cancer Society's Relay for Life.
On motion by Councillor B. loannidis -
itwas resolved:
"That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code
be granted to the Canadian Cancer Society, Waterloo Region Unit, for their Relay For
Life Event at Resurrection High School between the hours of 7 a.m. on June 15, and 12
noon on June 16, 2012."
7. CSD-11-167 -NAMING OF INTERNAL PRIVATE ROADS
- 1650, 1670, 1690 & 1720 FISCHER HALLMAN ROAD - DEERFIELD HOMES
The Committee considered Community Services Department report CSD-11-167, dated
November 16, 2011, recommending acceptance of and the process for naming private roads
within a residential development.
On motion by Councillor B. loannidis -
itwas resolved:
"That the City of Kitchener acknowledge that Deerfield Homes Limited proposes to
name private roads within the residential development located at 1650, 1670, 1690 and
1720 Fischer Hallman Road; and,
That the City of Kitchener proposes to rename Sienna Court to Sienna Street; and,
That in the interest of providing clear locational information to emergency service
providers, it is preferable to establish a system of coherent civic addresses and public
way-finding for the purpose of road naming only; and,
That Legal Services Staff be directed to proceed with the required advertising and
preparation of the necessary By-law for the naming of the private roadways; and further,
That the design and location of signage for the proposed roadways be approved by the
City's Director of Transportation and the City's Supervisor of Site Plan Development."
CSD-11-152 -TIERED RESPONSE AGREEMENT
The Committee considered Community Services Department report CSD-11-152, dated
November 8, 2011, recommending a Tired Response Agreement with the Region of Waterloo
Emergency Medical Services (EMS). Mr. T. Beckett presented this report.
In response to the questions being asked by the Committee members, Ms. C. Ladd advised
that the report is seeking permission for the Fire Chief to sign this agreement; noting that the
contents of the agreement have already been approved.
On motion by Mayor C. Zehr -
itwas resolved:
"That the Fire Chief be authorized to execute a Tiered Response Agreement with the
Region of Waterloo Emergency Medical Service (EMS) on behalf of the City; said
agreement to be to the satisfaction of the City Solicitor."
CSD-11-153 -REGION OF WATERLOO EMERGENCY DISPATCH MODEL REVIEW
UPDATE
The Committee considered Community Services Department report CSD-11-153, dated
November 8, 2011, regarding the emergency dispatch model for Waterloo Region, which was
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
CSD-11-153 -REGION OF WATERLOO EMERGENCY DISPATCH MODEL REVIEW
UPDATE (CONT'D)
previously circulated as an information item on the November 7, 2011 meeting agenda. The
report was re-circulated this date to provide an additional opportunity for discussion.
In response to questions, Mr. T. Beckett advised that all communications will be housed in the
same place and that, in 2009, Council directed this endeavour. Further, this technology will be
operating across the province.
10. CSD-11-161 -CREATIVE ENTERPRISE ENABLING ORGANIZATION
The Committee considered Community Services Department report CSD-11-161, dated
November 17, 2011, providing information about the Creative Enterprise Enabling
Organization, attached to which is the Creative Enterprise Enabling Organization's (CEEO)
2011 Budget and proposed 2012 budget. The Committee was also in receipt of the CEEO's
Draft Strategic Plan July 2010, previously requested by this Committee. Mr. M. Hildebrand
presented this staff report.
Ms. H. Sinclair, CEO, Creative Enterprise Enabling Organization and Mr. R. Farwell were in
attendance; and through her presentation and response to questions, Ms. Sinclair advised as
follows:
The CEEO's strategic plan, as provided to this Committee, takes the organization through to
December 2012; while, at the same time, they are moving the plan into the future. Of the
$720,000 made available by municipalities and other donors, $700,000 goes directly to the
community and $20,000 provided by the City of Kitchener in 2011 is being used by CEEO to
invest in small and mid-career creative organizations.
With respect to private sector funding, Ms. Sinclair advised that a major thrust for this sector's
funding has not yet been made, as CEEO had to be properly established as an organization
first. Advances to the private sector for funding is the major work that will be done over 20
months. She noted that, even so, close to $100,000 of in-kind support has been provided by
the private sector in the form of services, resources and space.
Commenting on support from the City of Cambridge, Mr. F. Farwell advised that CEEO has
received in-kind support from them and has been invited to attend one of their Council
meetings in January 2012 to discuss their financial support.
Concerning the balance of funding to arts and cultural organizations in the community, Ms.
Sinclair assured the Committee that it is not their intension to take funding away from other
organizations and they will be targeting strategically.
In terms of achieving their goals, Ms. Sinclair advised that they are very close to achieving the
group benefits program. Audience development is at the strategic level and they are
investigating opportunities for grant application writing. In terms of CEEO's assistance to arts
and culture groups, Ms. Sinclair advised that to date, those services offered have been free of
charge; however, CEEO is investigating cost recovery for more detailed services offered over
the long term.
In response to a question as to CEEO's mandate, Ms. Sinclair stated that their mandate is to
help deliver a sustainable, creative economy to the region. In terms of benchmarking the
outcomes, Ms. Sinclair advised that they are working with the cities' Economic Development
Departments to develop them. They are also working with Communitech on designing
benchmarks as well as on joint grant applications.
11. CSD-11-159 - 2012 COMMUNITY GRANTS
The Committee considered Community Services Department report CSD-11-159, dated
November 17, 2011, recommending Community Grants for 2012. Ms. K. Woodcock presented
this report and advised that the total grant funding for 2012 is 2.1 % over the 2011 budget.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
NOVEMBER 28. 2011 - 99 - CITY OF KITCHENER
11. CSD-11-159 - 2012 COMMUNITY GRANTS (CONT'D)
Mr. T. Ryan, a Director of tri-Pride Community Association, was in attendance to represent
their grant request of $9,500, not recommended by staff. He advised that theirs is one of
Kitchener's largest festivals. The Association is in its 16t" year and they have held a festival in
downtown Kitchener each of those years. In addition to the City of Kitchener grant, they have
12 corporate sponsors and they generate some of their own income.
Mr. Ryan advised that the grant request is for 1 time only, noting that 2011 was not a good
year for their festival due to severe weather conditions which resulting in low attendance. They
also had a new City by-law to deal with. As a result, they had to use up their reserves.
Mr. Ryan stated that the Association is committed to an indoor/outdoor event in 2012 and they
are hoping to relocate to Civic Square /the City Hall Rotunda /King Street (closure) which may
not be available to them because of other Tapestry Festival events taking place. The alternate
location being considered is the Kitchener Auditorium; however, they have always held their
festival downtown and would like to continue to do so.
In response to questions, Mr. Ryan advised that the in-kind portion of their grant covers the
cost to use a City facility; further, the festival is scheduled for the first week-end in June 2012,
to co-ordinate with other Pride festivals.
It was suggested by Mayor C. Zehr that a final decision on the amount of this grant be made
on Budget Day. Staff was directed to prepare an issue paper giving details on the City's costs
to accommodate this festival. Councillor F. Etherington spoke in support of Mayor Zehr's
direction to staff to prepare and issue paper respecting tri-Pride's grant request. He suggested
a grant at the mid-point.
Councillor Y. Fernandes questioned the feasibility of reducing the proposed 2% increase for all
groups to 1% to provide additional dollars that could be distributed to groups like the Tri-Pride
Community Association Inc. Ms. R. Willms advised that this would be a decision for Council to
make, noting that the staff recommendation provides that the grants are subject to 2012
budget deliberations. She cautioned, however, that all groups amounting to approximately 75
would have to be notified of the proposed reduction and given an opportunity to present their
case to Council should they not agree with the reduction.
Councillor S. Davey raised concerns with a blanket 2% increase as it is applied to the groups
whether needed or not and suggested that the presentation made by the Tri-Pride group
makes a good case for grants to be considered on an individual case by case request.
On motion by Councillor F. Etherington -
it was resolved:
"That staff prepare an issue paper for the 2012 budget deliberations, respecting the
grant request of tri-Pride Association for a Tier 1 grant in 2012, identifying how a grant
of approximately 50% of the requested amount can be accommodated, with the grant to
cover the cost of use of a City facility for the tri-Pride Festival to take place on June 2,
2012."
At the request of Councillor Y. Fernandes, staff agreed to provide a several year history of
surplus versus expenses for minor hockey.
Councillor Z. Janecki declared a pecuniary interest and abstained from all discussion and
voting concerning the Kitchener-Waterloo Community Orchestra Association as he is a
member of the organization.
Councillor Janecki spoke against reverting back to a case by case system of grant approvals,
commenting that staff undertake a review of all applications and make appropriate
recommendations, including filtering out those that do not meet the criteria which saves
substantial time.
Councillor J. Gazzola questioned why the Tier 2 grant allotment is being reduced by only
$10,000., suggesting that it should be reduced by approximately $20,000. as a result of the
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
NOVEMBER 28. 2011 - 100 -
11. CSD-11-159 - 2012 COMMUNITY GRANTS ICONT'D
transfer of the Downtown East Project to Tier 1 and removal of the Leadership Waterloo
Region. Ms. Willms advised that the grant allocations are considered in terms of the overall
grant amount of $2.4M, with Tier 1 applications considered firstly, followed by Tier 3 and the
Creative Enabling Organization, and the funds then remaining being applied to Tier 2 grants.
Mayor C. Zehr pointed out that the reason the grant process was changed to include a Tier 1
category was to allow for structure and accountability. He noted that staff look at the financial
statements and expenses for each application, make appropriate adjustments and
recommendations to Council so that Council does not have to deal with grants on an individual
case by case basis which would be a substantial task. He asked that Council keep in mind
that the recommendations this date are subject to 2012 budget deliberations and on that basis,
suggested the matter should go forward.
Respecting the various finding amounts recommended for the Creative Enterprise Enabling
Organization (CEEO), Mr. M. Hildebrand advised that the $56,000 amount is for the
organization itself; whereas the $31,000 amount is to be held in trust by CEEO for investment
in small and mid-sized arts and culture groups. Further, Mr. Hildebrand advised that The
Museum and the Kitchener Waterloo Symphony are each being recommended for 2 grants.
Mayor Zehr moved the recommendation in the staff report. Councillor Gazzola requested that
the last clause of the recommendation be voted on separately.
Councillor Fernandes put forward an amendment to the motion that grant funding be reduced
by 1% across the board. Several members of the Committee spoke against this amendment
noting that the recommendation stipulates that all these grants are still subject to final 2012
budget approval, so there is still time to consider the funding amounts.
Councillor Fernandes amending motion to reduce the 2012 Community Grants by 1% was
voted on by a recorded vote and the motion was Lost , as follows: Councillors J. Gazzola, Z.
Janecki, Y. Fernandes and S. Davey voting in favour; and, Mayor C. Zehr and Councillors F.
Etherington, P. Singh, K. Galloway, B. loannidis and D. Glenn-Graham voting in opposition.
The following resolution was voted on in parts, the first being the 2012 Tier 1 Grant for the
Kitchener-Waterloo Community Orchestra Association, as Councillor Janecki previously
declared a pecuniary interest in this application; and, the 2012 Operating grant for the Creative
Enterprise Enabling Organization of $56,000, as requested by Councillor Gazzola; then the
main part of the motion. All motions were Carried resulting in the following:
On motion by Mayor C. Zehr -
itwas resolved:
"That, subject to final 2012 budget approval, the 2012 budget for Community Grants
Tiers 1, 2 and 3, in kind facility grants and travel assistance grants be set at $2,487,657
and allocated as follows:
That 2012 Community Grants Tier 1 in the amount of $1,529,440 as outlined in
Appendix A to report CSD-11-159 be approved for community groups; and
That 2012 Community Grants Tier 1 in the amount of $749,747 as outlined in Appendix
B to report CSD-11-159 be approved for minor sports organizations;
That the 2012 budget for Community Grants Tier 2 be set at $134,216;
That the 2012 budget for Community Grants Tier 3 be set at $10,737; and,
That the 2012 budget for In Kind Facility Grants and Travel Assistance Grants be set at
$7,517, and further,
That a 2012 operating grant of $56,000 be confirmed to the Creative Enterprise
Enabling Organization, as previously resolved by Council on February 1, 2010."
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
NOVEMBER 28. 2011 - 101 -
12. CSD-11-160 -ARTS AND CULTURE SUSTAINABILITY FUND 2012
The Committee considered Community Services Department report CSD-11-160, dated
November 16, 2011, recommending Arts & Culture Sustainability Fund Investments for 2012,
subject to final budget approval. Ms. C. York presented this report.
Mr. D. Marskell, The Museum, was in attendance to advise the Committee of the importance of
the city's investment through the Sustainability Fund, for The Museum. He advised of the
calibre of events and programs they have been able to bring to The Museum and of the
publicity received in the media, both local and beyond. He then advised that their request in
2012 is for $200,000 in Sustainability Finding whereas, staff is recommending $120,000.
Ms. C. Ladd reminded the Committee that during the review of the Capital Budget and
Forecast, it was noted that in 2012 the $200,000 for Sustainability Funding will come from the
Economic Development Investment Fund (EDIF), which is also the case in 2013. However,
this fund will have to be moved into the base budget after 2013, as EDIF will end.
With respect to Sustainability Funding for the Kitchener Waterloo Symphony Orchestra,
Councillor Janecki noted that he was of the understanding that the musicians accepted a 5%
cut in pay a few years ago. They are currently negotiating a new contract and Mr. M.
Hildebrand was directed to provide information on the new contract.
Mayor C. Zehr moved the recommendation in the staff report.
Councillor J. Gazzola spoke in opposition to this motion stating that most of these groups
already receive other grants from the City. Further, the City has been providing this funding in
order to attract private sector employees; however, the private sector is not contributing to this
endeavour in the amount that they should.
A recorded vote was requested and this motion was Carried, as follows: Mayor C. Zehr and
Councillors P. Singh, F. Etherington, S. Davey, K. Galloway, B. loannidis and D. Glenn-
Graham voting in favour and Councillors J. Gazzola, Z. Janecki and Y. Fernandes voting in
opposition.
On motion by Mayor C. Zehr -
itwas resolved:
"That cone-time allocation of the listed investment amounts for 2012, from the Arts and
Culture Sustainability Fund, be approved subject to finalization through 2012 budget
deliberations:
THEMUSEUM $120,000
Kitchener-Waterloo Art Gallery $ 40,000
Kitchener Waterloo Symphony $ 40,000
Allocation to be leveraged for new to mid-career organizations $ 31,000."
13. INS-11-085 - OTTO STREET ENVIRONMENTAL ASSESSMENT
The Committee considered Infrastructure Services Department report INS-11-085, dated
November 17, 2011, recommending that the Otto Street Extension Schedule B Class
Environmental Study report be received and filed with the Ministry of the Environment.
Ms. S. Daniel introduced Mr. D. Drackley, IBI Group, the City's consultant, who presented the
Environmental Study.
Mr. Drackley displayed the 3 options for Otto Street noting that Option #3 is the chosen option.
He noted that accessibility to this area could be improved if the road is improved. He stated
that the whole area around the Centre In The Square is a gathering place and Otto Street
should be opened from Queen Street to Frederick Street, as a complete public road. To do so
would create changes in traffic flow, provide an important opportunity to calm traffic and will
create a better pedestrian environment; and, at the same time allow for improving the
subsurface structure. Mr. Drackley stated that the cost of Option #3 is $600,000, which
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
13. INS-11-085 - OTTO STREET ENVIRONMENTAL ASSESSMENT (CONT'D)
includes the cost of underground work and it is only $35,000 more than Option #2 which does
not include the median. The cost also includes the introduction of additional streetscaping,
required because 12 trees will have to be removed.
In response to questions from the Committee as to the benefits of this project, Mr. Drackley
advised that with the existing situation, any day it can become chaotic and these
improvements will allow for control of this type of situation. He stated that the Study shows
that Option #3 will provide the ability to reduce traffic and it will be an improvement as more
development takes place; so there are long term benefits. With respect to a question about
traffic volumes and accidents on Otto Street, Mr. Drackley responded that there are no any
major problems on an average day but there are problems when there is an event at the
Centre In The Square.
Councillor D. Glenn-Graham moved the recommendation in the staff report. He stated that the
City is trying to promote a new vision in this area and he is of the opinion that this project is a
good investment. This project will enhance the neighbourhood and will be beneficial to new
development.
On motion by Councillor D. Glenn-Graham -
itwas resolved:
"That the Otto Street extension Schedule B Class Environmental Study Report (ESR)
prepared by the IBI Group dated November 2011 be received; and further;
That the Otto Street extension Schedule B Class Environmental Study Report (ESR) be
filed with the Ontario Ministry of the Environment for the mandatory thirty (30) day
review period as required by the Environmental Assessment Act."
14. INS-11-095 - EXCESS FLOW VALVES FOR RESIDENTIAL GAS SERVICES
The Committee considered Infrastructure Services Department report INS-11-095, dated
November 18, 2011, recommending a sole supplier of Excess Flow Valves for a pilot project.
Mr. W. Malcolm responded to questions by advising that there have been a lot of accidents
throughout North America, in this regard. Further, staff are also investigating other existing
services, adding this is a trial period and just one method that could be used.
On motion by Mayor C. Zehr -
itwas resolved:
"That UMAC Incorporated be approved as a sole source supplier of Excess Flow Valves
(EFVs), for the duration of a pilot project between December 2011 and March 2013."
15. ADJOURNMENT
On motion, the meeting adjourned at 6:31 p. m.
Dianne Gilchrist
Committee Administrator