HomeMy WebLinkAboutCSD-12-008 - Declaration of Compliance for Multi-Sector Service1
Staff Re ort
p
Krr~.~-~~,i~iER ~nfrastru~ture Servrces Department www.kitthenerta
REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: January 9, 2012
SUBMITTED BY: Mark Hildebrand, Director, Community Programs and
Services, 741-2687
PREPARED BY: Bethany Pearce, Supervisor, Older Adult Services, 741-2337
WARD(S) INVOLVED: All
DATE OF REPORT: December 23rd, 2011
REPORT NO.: CSD-12-008
SUBJECT: Authorization for the Declaration of Compliance for the Multi-
sectorService Accountability Agreement with the Waterloo
Wellington Local Health Integration Network
RECOMMENDATION:
That the Deputy CAO of Community Services be authorized to execute the declaration of
compliance, and any other required operational documents or agreement amendments
that fall within the provisions of the Multi-Sector Accountability agreement, with the
Waterloo Wellington Local Health Integration Network, subject to the satisfaction of the
City Solicitor.
BACKGROUND:
On February 14, 2011 Council approved the recommendation to enter into a three year Multi-
sector accountability agreement (M-SAA} with the Waterloo Wellington Local Health Integration
Network (UUUVLHIN) commencing April 1, 2011 to March 31, 2014. Two programs run by the
City of Kitchener, the Senior Day Program and Peer Helping Program, both receive a large
proportion of funding from the UUVVLHIN. The Senior Day Program provides structured and
supportive programming for older adults with a variety of physical and cognitive disabilities. The
Peer Helping Programs assist older adults through various life transitions such as bereavement,
care giving, divorce and retirement, with the provision of educational sessions and support
groups.
The Multi-sector accountability agreement is a standardized contract among all Local Health
Integration Network (CHIN) funded service providers in Ontario and outlines:
Services that are to be provided with the CHIN funding;
• Financial and Corporate entity reporting requirements;
• Relevant policies and standards applicable to the funded services; and
• Performance obligations forthe funded programs.
REPORT:
In order to simplify and more effectively meet the requirements of the WvvLHIN, staff is
recommending that the Deputy CAO of Community Services be given authority to sign off on the
2-1
declaration of compliance as well as any other documents or agreement amendments, which
occurs from time to time, that fall within the broad provisions of the agreement.
In accordance with the reporting requirements of the M-SAA, a declaration of compliance from
the service provider is required to be submitted bi-annually. In addition to this, there are times
where items within the provisions of the agreement could change (e.g. programs added or
changed due to community need and demographic trends, new funding opportunities, changes
in reporting requirements etc.). Each one of these changes also requires sign off before they
can be implemented. It is typical that many changes take place within the lifetime of the
agreement.
With non-municipal service providers of senior day programs, it is typically the Executive
Director and Board Chair that sign off on the declaration and any document changes within the
agreement with the UUUVLHIN. In the case of the City of Kitchener however, it is the Mayor and
Council who currently are required to sign off, which necessitates staff bringing a report forward
to Committee each time for approval. This current process is both time consuming and more
work intensive.
Given that: i) changes are administrative and/or operational in nature, ii) would typically be
made at the staff level if these programs were not funded from the UUVVLHIN, and iii) stay within
the provisions of the agreement between the City of Kitchener and the UUUVLHIN, it is being
suggested that it makes more sense and is more effective giving the duty of executing the
declaration of compliance and any other changes to staff, ensuring that they are to the
satisfaction of the City Solicitor. Staff has brought this proposal forward to the WWLHIN who
are in support of the recommendation.
ALIGNMENT WITH CITY OF KITCHENERSTRATEGIC PLAN:
Effective and Efficient Government -promote continuous improvement to ensure corporate
policies, processes and systems are sustainable, innovative and adaptable.
FINANCIAL IMPLICATIONS:
None.
ACKNOWLEDGED BY: Jeff Willmer, Deputy CAO Community Services
z-z