HomeMy WebLinkAboutFinance & Corp - 2003-10-06FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
OCTOBER 6~ 2003
CITY OF KITCHENER
The Finance and Corporate Services Committee met this date, chaired by Councillor B. Vrbanovic,
commencing at 4:20 p.m. with the following members present: Mayor C. Zehr and Councillors M.
Galloway, J. Gazzola, G. Lorentz, and J. Smola.
Others Present:
Ms. P. Houston, Ms. R. Pitfield, Ms. L. MacDonald, Ms. S. Adams, Ms. C. Legault,
Ms. K. Kugler, Ms. J. Hutchison, Ms. S. de MorSe, Ms. D. Gilchrist and Messrs. J.
Fielding, G. Sosnoski, K. Baulk, R. Weber, G. Borovilos, K. Nihls and S. Saleh.
1. REGIONAL CHAIR'S CHALLENGE
Mayor C. Zehr displayed the trophy won by the City of Kitchener for the Regional Chair's
Challenge, commonly known as the Bus Rodeo, noting that the City has won this trophy 3 of the
last 4 years.
2. CONSENT AGENDA ITEMS
The Committee was in receipt of the following staff reports:
a)
Corporate Services Department report CRPS-03-180, dated October 6, 2003 recommending
an exemption from Municipal Code Chapter 450 (Noise) as requested by Bethany
Evangelical Missionary Church:
b)
Community Services Department report CSD-03-134, dated September 22, 2003
recommending Council Policy 1-815 - Public Arts and Acquisition Trust Fund, be repealed
and replaced;
c) Community Services Department report CSD-03-126, dated September 22, 2003,
recommending Council Policy 1-485 - Public Art Policy, be repealed and replaced;
d)
Community Services Department report CSD-03-123, dated September 12, 2003,
recommending Council Policy 1-450 - Kitchener Memorial Auditorium - Citizen/Community
Group Contribution, be repealed;
e)
Community Services Department report CSD-03-124, dated September 12, 2003,
recommending Council Policy 1-750 - Reserve Fund - Kitchener Memorial Auditorium
Complex, be repealed;
f) Community Services Department report CSD-03-155, dated September 30, 2003,
recommending Council Policy I-10 -Arts/Cultural Award, be repealed; and,
g) Corporate Services Department report CRPS-03-185, dated October 3, 2003, recommending
appointments to the Municipal Election Compliance Audit Committee.
It was resolved:
"That an exemption be granted from Chapter 450 (Noise) of the City of Kitchener
Municipal Code to Bethany Evangelical Missionary Church, 160 Lancaster Street East,
th
for their annual Christmas Pageant on December 4 to 7th, 2003, between the hours of 6
p.m. and 9 p.m."
It was resolved:
"That Council Policy 1-815 - Public Arts and Acquisition Trust Fund be repealed and
replaced with the new Public Arts and Acquisition Trust Fund policy attached to
Community Services Department report CSD - 03 - 134."
It was resolved:
"That Council Policy 1-485 - Public Art Policy be repealed and replaced with the new
Public Art Policy attached to Community Services Department report CSD - 03 - 126."
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OCTOBER 6~ 2003
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CITY OF KITCHENER
2. CONSENT OF AGENDA ITEMS (CONT'D)
It was resolved:
"That Council Policy I - 450 Kitchener Memorial Auditorium-Citizen/Community Group
Contribution be repealed."
It was resolved:
"That Council Policy I - 750 Reserve Fund - Kitchener Memorial Auditorium Complex be
repealed."
It was resolved:
"That Council Policy I - 10 - Arts/Culture Award be repealed."
It was resolved:
"That Messrs. Mel Linington, Robert Pritchard and James Wallace be appointed as the
members of the 2003 Municipal Elections Compliance Audit Committee for a term ending
November, 2005; and further,
That an exemption be granted to Council Policy 1-63 (Appointment to Boards and
Committees) to allow Messrs. Pritchard and Wallace to sit on the committee
notwithstanding they do not meet the eligibility requirement of either living, working or
owning property in the City of Kitchener."
CSD-03-144 - 2004/2005 CAPITAL FUNDING
- REMOVAL AND STUMPING OF DECLINING NORWAY MAPLES
The Committee was in receipt Community Services Department report CSD-03-144, dated
September 12, 2003, recommending approval of $50,000. of Capital Funding in each of 2004
and 2005 for the removal and stumping of declining Norway Maples.
Staff were directed to provide an analysis of the staff complement and service levels in this
regard for the Capital budget meetings.
On motion by Mayor C. Zehr
it was resolved:
"That subject to 2004 capital budget approval, capital funding in the amount of $50,000.
in 2004 and $50,000. in 2005 be approved, to address the removal and stumping of
Norway Maples in decline within the City of Kitchener."
CRPS-03-181 - REQUEST FOR DONATION - UNIVERSITY OF WATERLOO DEPARTMENT OF HEALTH STUDIES AND
- GERONTOLOGY
The Committee was in receipt of correspondence form the University of Waterloo, dated
September 26, 2003, requesting a donation in support of the 25th Anniversary Celebrations for
the Department of Health Studies and Gerontology.
On motion by Councillor J. Gazzola
it was resolved:
"That no action be taken on the request of the University of Waterloo, Department of
Health Studies and Gerontology for a donation toward their 25 Anniversary Celebration.
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
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5. CRPS-03-182 - ENERGY MANAGEMENT INITIATIVES
The Committee was in receipt of Corporate Services Department report CRPS-03-182, dated
October 2, 2003, outlining the City's energy management initiatives. It was noted that this report
was requested by Council following the Province-wide hydro black-out which took place this
summer.
Councillor G. Lorentz requested a cost/benefit analysis of co-generation power, as he was of the
understanding that it would cost the City substantially more than the estimated $20,000. -
$30,000. to make the co-generation system operational.
Mr. Sosnoski noted that it is less expensive to purchase electricity from the grid than it is to
generate it ourselves. Further, during off-peak hours, the electricity generated must be
transferred somewhere, and Hydro One will not allow a transfer to the grid.
Both Mr. G. Sosnoski and the Chair thanked Messrs. L. Proulx and G. England for their efforts
with respect to these energy management initiatives.
6. INFORMATION ITEMS
Councillor Gazzola questioned Strategic Services Department report SSD-03-035, dated
September 16, 2003, with respect to Real Estate Services request for proposal.
Mr. Borovilos advised that there will be a 1 year trial period after which staff will evaluate the
proposal.
7. FAREWELL TO REG WEBER
The Committee congratulated Mr. R. Weber on his new position at the City of Cambridge, and
thanked him for his years of dedicated service to the City of Kitchener.
8. FIN-03-042 - STATEMENT OF LEASE FINANCING POLICY AND GOALS
The Committee agreed to consider Financial Services Department report FIN-03-042 - Statement
of Lease Financing Policy and Goals, at its meeting scheduled for November 17, 2003.
9. ADJOURNMENT
On motion the meeting adjourned at 4:55 p.m.
Dianne Gilchrist
Committee Administrator