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Home My WebLink AboutKitchener BIA - 2011-02-18Do~v~ro~v~1 Kitchener BIA Downtown Kitchener BIA Board of Directors Meeting Minutes February 15, 2011 9:00 am - 11:00 am Location: Delta Hotel, Red Maple Room Kitchener, ON In attendance: Kevin Ballantyne, Moya Spruce, Margarida Anao, Michael VonTeichman, Mark Graham, Councillor Frank Etherington, Councillor Dan Glenn-Graham, Tony DiBattista, Liz Howie, Supt. Bryan Larkin BIA Staff: Mark Garner, Erin Young, Breanna Scott Regrets: Dr. Colin Leis, Mayor Carl Zehr, City of Kitchener Rod Regier, City of Kitchener Cory Bluhm Absent: Adrian Conrad Guests: City of Kitchener Kim Feere; for Rod Regier/Cory Bluhm Agenda: Welcome -Margarida Anao Call to order at 9:00 am -are there any conflicts of interest to be declared - none declared Agenda Item: Approval of Agenda • Moved by: Bryan Larkin, seconded by: Kevin Ballantyne, all in favour, motion passed. Agenda Item: Marketing Update -Mark Garner • We are currently working on increasing events downtown in the "shoulder season" i.e. Jan, Feb, Mar and April. • Template handed out with the "Get Downtown" logo The information contained in this document is intended for internal use by the Board of Directors and Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited Action Item: Chinese New Year - Breanna Scott • Event took place Feb 5t" at Kitchener Market • We also did scratch and win tickets with our member engagement • Tickets are running from Feb 3rd to 17t"and valid until Feb 28t" • Posters for scratch and win have gone out • We had free cooking demonstrations done at the market with members restaurants • 21 Vendors participated in the scratch and win • Entertainment was available from gam - 2pm at the event • 600 scratch and wins were given out the day of the event • Over 100 people signed up for downtown cards • The event brought increased traffic and market sales • Statement from market manager "busiest Saturday they have seen Upcoming events • Feb 19t" in Henderson Jersey event at City Hall • St Patrick's Day event is coming up, partnership with City, CMG and BIA Action Item: Downtown: Retail Attraction -Erin Young Attraction: • BIA is working with Junior Achievement, KW Community Foundation and Don Zehr on the creation of a hub at 29 King St. E. ,new BIA office • MJB Consulting - we have jointly been working on creating Detail Sheets for prospects. Most have made the cut only one has been taken off the list. We are planning his next visit where we will begin our outreach to prospects and start working the list. • Vacancy rate is 15.6% (Last month 15%) • New member openings: Schoeck Canada Inc (Water and King), Zen Design: 27 King St W. • Vacancy Space: 60,969 sq. ft. approx • Vacancies: 26 up one from last month. Retention: • Working on getting more registrants for the High Impact Seminar on Feb 24t" currently 21 registered and of that 15 are from downtown. The information contained in this document is intended for internal use by the Board of Directors and Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited Agenda Item: Economic Development /Downtown Update -Kim Feere • Rod sends his regrets -Kim did a brief update • The City Centre Marketing campaign launches next week, there will be an open house in March. • Update handed out to Board Members • Increase in building permits was discussed - It was noted that it was primarily in residential and commercial activity -mostly Ira Needles direction. • Action Item - to get specific details from Rod Regier on the actual numbers of permits downtown so we understand activity in the core. Agenda Item: Downtown update -Kim Feere • Patio Process for this year has started with letters to members • On target for more patios this year in the core. • City is looking at stream-lining the process for patio licensing. Agenda Item: WRPS Update -Supt. Bryan Larkin • Bryan went over the WRPS re-organization and provided mapping changes to the Board • Overall crime is down within the downtown area • Detailed update was given to BIA Board • WRPS and community partners have a graffiti clean up plan in place for May Agenda Item: Approval Of Past Minutes - Margarida Anao • Approved: Bryan Larkin and Seconded by: Michael VonTeichman, all in favour, motion passed. Agenda Item: Financials -Kevin Ballantvne December financials are not finalized as yet, should be ready for next meeting, Auditors are reviewing January financials handed out January Financials Approved: Kevin Ballantyne and Seconded by: Moya Spruce, all in favour, motion passed The information contained in this document is intended for internal use by the Board of Directors and Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited • Kevin Ballantyne has recommended not approve budget as presented for 2011 based on the overspend presented. • ACTION ITEM: Mark Garner and Kevin Ballantyne to re-work the budget and revise/present for next meeting. Agenda Item: Executive Director Update -Mark Garner • Downtown Clean Team -The Board unanimously agreed that we will not proceed with this request. • ACTION ITEM: Mark Garner - to look at what other cities are doing for street-cleaning and power washing • DIRG -Garbage -ongoing work is being done on issue of Garbage on King Street. We continue to monitor and address issues as they come up • DIRG -Seasonal Lighting Decorations -The older decorations on Duke and Charles have been removed and currently in storage. The joint Economic Development and BIA teams will be looking at the needs for lighting for 2011. • Arena / Kitchener Aud committee -Team meetings are ongoing as we work all the items in phase 1 process. Some preliminary analysis work has been completed based on the Rangers business case and Keith Baulk is reviewing these findings with their management team. • Pillar Consulting -Regarding the Strategic Plan session -The proposal outlines a very detailed proposal and process. Cost was somewhat high and rather lengthy i.e. 6 months. It was decided that we only need a facilitator. Based on the leadership and foundation work Mark Garner has done over the last (3) years the thought was Mark Garner would do the strat plan and potentially pay him for his time and then look at a facilitator to help with the process. t was also decided that we will Mark will contact Darcy Farlow for strategic session with the Board. • Strategic Plan -ongoing work being done by staff on the strategic plan for 2011. ACTION ITEM: Mark Garner to contact Darcy Farlow to see if we can utilize her services to facilitate The information contained in this document is intended for internal use by the Board of Directors and Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited • ACTION ITEM: Mark Garner - to determine what he thinks is the process and how much to time to be able to pull the 3 year , 5 year strategy is and discuss with Executive committee and bring it back to the Board. • Lease: ongoing work on new location for the BIA and as mentioned in the Retail Attraction and Retention strategy have worked a solution which will bring (2) two other partners together • LRT -Board needs to get up to date on this. • Halls Lane -Board needs to be up to date on this • TDM Strategy -Board needs to be aware of what this is about • Victoria Park Cleanup -This project is in jeopardy of being stopped based on City Budget process. Mark to write a letter of support for Victoria Park Cleanup. • Board is unanimously in support of Victoria Park Cleanup Project - Motion by Moya Spruce, seconded by Tony DiBattista, all in favour, motion passed -Mark Garner to write a letter to support for the project. ACTION ITEM -Mark Garner - to write a letter in respect to Victoria Park Cleanup in our unanimous support of the clean and have it for everyone's review. Agenda Item: Outstanding Action Items -Mark Graham • Action list handed out -updated and discussed Agenda Item: New Business - Margarida Anao • No new business Agenda Item Adjournment -Margarida Anao • Adjournment @ 11:OOam • Approved; Moya Spruce, Seconded; Michael VonTeichman, all in favour. Motion Passed. Next Meeting -April 19, 2011, AGM Location TBD. The information contained in this document is intended for internal use by the Board of Directors and Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited