HomeMy WebLinkAboutFCS-12-001 - T11-089 Snow and Ice Rmoval EquipmentREPORT TO: Committee of the Whole
DATE OF MEETING:
2012-01-16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-12-13
REPORT NO.:
FCS-12-001
SUBJECT:
T11-089 – Supply and Install Snow and Ice Removal
Equipment (two units)
RECOMMENDATION:
That Tender T11-089 – Supply and Install Snow and Ice Removal Equipment (two units), be
Viking Cives Ltd., Mount Forest, Ontario,
awarded to at their tendered price of $191,086.00,
plus HST of $24,841.18, for a total of $215,927.18.
BACKGROUND:
These units will replace units 976138 and 201304 at INS – Operations, as approved for
replacement in the 2011 Annual Fleet Equipment Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information
System. Documents were downloaded by seven (7) interested parties, and by the closing date
th
of Thursday, December 8, 2011, one (1) response had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who elected to award the project to
Viking Cives Ltd., Mount Forest, Ontario.
The following tender was received:
Bid Price
Viking Cives Ltd. Mount Forest ON $ 215,927.18
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
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The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Viking Cives Ltd. is fair and reasonable for a
purchase of this scope and the upset limit is within the budget allowance (B) provided for the
replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Estimated Cost for this Tender
Tender T11-089 costs, including HST215,927$
less: HST rebate on tender(21,478)
Net Cost Being Awarded194,449 A
Projected Costs for Additional Outfitting7,000
Total Estimated Cost for this Tender201,449$ C
Budget for this Tender
Replacement of units 976138 and 201304223,000$ B
Estimated Surplus/(Deficit) for this tender (B - C)21,551$ D
COMMUNITY ENGAGEMENT:
Not applicable.
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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