HomeMy WebLinkAboutFCS-12-007 - T11-091 Supply Delivery of Envelopes Co-operativeREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-01-16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-01-06
REPORT NO.:
FCS-12-007
SUBJECT:
CW2011-053 – Envelopes (Co-Operative)
RECOMMENDATION:
That the City of Kitchener’s portion of the County of Wellington Tender Ref. No. CW2011-053,
Royal Envelope, London, Ontario,
Envelopes, be awarded to at their tendered price of
$46,030.38 plus H.S.T. of $5,983.95 for a total of $52,014.32, with an option to renew for four
(4) additional twelve (12) month terms.
BACKGROUND:
This is a co-operative tender issued by the County of Wellington (Lead Agency) on behalf of the
Guelph Co-Operative Purchasing Group (GCPG) and the Co-Operative Purchasing Group of
Waterloo Region (CPGWR). Participants in the GCPG included County of Wellington, City of
Guelph, Guelph Hydro, University of Guelph, Upper Grand District School Board, Wellington
Catholic District School Board and St. Joseph’s Hospital. Participants in the CPGWR included
City of Kitchener, City of Brantford, City of Waterloo, Regional Municipality of Waterloo, City of
Cambridge, Conestoga College, Waterloo Region District School Board, Wilfrid Laurier
University, University of Waterloo and Community Care Access of Waterloo Region.
The City of Kitchener’s average annual spend, over the past three (3) years, was $66,264.44.
REPORT:
Tenders were requested from five (5) potential bidders and posted on the County of Wellington
website. By the closing date of Wednesday November 30, 2011, three (3) tenders had been
received.
The following tenders were received:
Royal Envelope London ON *
Supremex Inc Etobicoke ON
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M&T Printing Guelph ON
All envelopes purchased from this Contract are FSC (Forest Stewardship Council) Certified.
The tender was reviewed by M. Bolzon, Manager of Purchasing, County of Wellington, on
behalf of both Co-Operatives and R. Scott, Buyer, on behalf of the City of Kitchener who concur
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various city cost centres.
The price for envelopes has decreased approximately 20% from the 2011 contract pricing.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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