HomeMy WebLinkAboutFCS-12-015 - T11-081 Supply and Delivery of Tires and Related SREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-02-06
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-01-27
REPORT NO.:
FCS-12-015
SUBJECT:
T11-081 –Supply and Delivery of Tires and Related
Services
RECOMMENDATION:
Bast
That Tender T11-081 – Supply and Delivery of Tires and Related Services, be awarded to
Tire and Auto Service, Waterloo, Ontario,
at their tendered price of $205,073.06, plus H.S.T.
of $26,659.50, for a total of $231,732.56, with an option to renew for two (2) additional twelve
(12) month terms.
BACKGROUND:
Fleet tires and related services is an ongoing annual maintenance, repair and operational
requirement.
This tender has fixed unit prices for one year on tires and service. The tender was issued with
an estimated representative sampling of tires purchased and retreaded over the last year. The
actual spend will depend on the level of activity and service throughout the term of the contract.
The estimated average annual spend over the past three (3) years was $232,634.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirteen
(10) potential bidders downloaded tender documents, and by the closing date of Thursday
January 5, 2012, four (4) tenders had been received.
The following tenders were received:
Bid Price
Kal Tire Cambridge ON $ 226,347.23
Bast Tire & Auto Service Waterloo ON $ 231,732.56 *
OK Tire Kitchener Kitchener ON $ 237,400.59
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Tirecraft (Ayr Tire Inc) Ayr ON $ 237,729.52
The lowest quotation submitted by Kal Tire did not meet the specification for retreaded tires and
was rejected.
Tenders were reviewed by D. Miller, Director of Fleet, M. Born, Manager of Fleet, D. Coughlin,
Master Mechanic – Firefighter, and R. Scott, Buyer, who concur with the above
recommendation.
The price for Tires and Related Services has remained constant due to the City receiving
national account pricing from the tire manufacturers.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tires are purchased by the Fleet division. These costs are then recovered from other divisions
through Fleet equipment charge backs.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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