HomeMy WebLinkAboutFCS-12-014 - T11-095 Hydrovac Excavation ServicesREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-02-06
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Steve Rudak, Buyer, 2213
WARD(S) INVOLVED: All
DATE OF REPORT: 2012-01-24
REPORT NO.:
FCS-12-014
SUBJECT:
T11-095 Hydrovac Excavating Services
RECOMMENDATION:
Badger Daylighting Inc.,
That Tender T11-095 Hydrovac Excavating Services, be awarded to
Cambridge, Ontario
, at their tendered price of $292,556., plus H.S.T. of $38,032.28, for a total
of $330,588.28, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
Hydrovac excavation is a no dig technology enabling underground infrastructure to be exposed
for maintenance and repair. Where in the past the requirement to carry out such repairs was
undertaken using a backhoe and dump trucks, we now use a hydrovac vehicle for
repairing water or gas mains, services and valve boxes (water and gas), and performing anode
installations. The use of a hydrovac vehicle has improved efficiencies and staff may now
perform double to quadruple the work in one day. There is also a cost saving in that the surface
restoration area is minimized by having smaller, more localized access points.
This tender has a fixed hourly rate for excavation services. The actual spend will depend on the
level of activity and service throughout the term of the contract.
The estimated average annual spend over the past two (2) years was $224,000.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty
one (21) potential bidders downloaded tender documents, and by the closing date of Thursday
January 12, 2012, four (4) tenders had been received.
The following tenders were received:
Bid Price
Power Plus Utility Services Inc. Mississauga ON $256,058.00
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Badger Daylighting Inc. Cambridge ON $330,588.28 *
Ontario Greenways Hydro-Excavation Inc. Mitchell ON $334,615.60
Super Sucker Hydro Vac Service Inc. Ancaster ON $364,571.90
The lowest bid, received from Power Plus Utility Services Inc., does not meet the specification
for the hourly rate to commence at the time of arrival to the work site. The second low bid,
received from Badger Daylighting Inc., however, is complete to specification.
The price for service has decreased 0.9% from the previous contract.
Tenders were reviewed by C. DaCosta, Supervisor of Utilities, B. Dubrick, Operations
Supervisor, and S. Rudak, Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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