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HomeMy WebLinkAboutCSD-12-032 - 2012 Tier 2 Community Grants1 Staff Re,~ort KIT(;x~l\`~.R tammunity Services Department www.kitthenerca REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: February 27, 2012 SUBMITTED BY: Jeff Willmer, Deputy CAO, Community Services (519-741- 2325) PREPARED BY: Kathleen Woodcock, Manager, Service Coordination & Improvement (519-741-2597); Renate Willms, Supervisor of Administration (519-741-2395) WARD(S) INVOLVED: All DATE OF REPORT: February 15, 2012 REPORT NO.: CSD-12-032 SUBJECT: 2012 COMMUNITY GRANTS TIER 2 RECOMMENDATION: That 2012 Community Grants Tier 2 in the amount of $132,328 be approved as outlined in Report CSD-12-032, Appendix B. BACKGROUND: Community Grants Tier 2 are intended to provide assistance to organizations/groups that provide not for profit services within the City of Kitchener for the common good of residents. Organizations/groups providing municipal services in the areas of arts and culture, special events, sports and recreation, and community support and development will be considered for funding. Organizations/groups applying for funding to the City of Kitchener for the first time or those who have received a Tier 2 grant in previous years are eligible to apply. Tier 1 organizations are eligible to apply for Tier 2 funding only for one time special projects or events. A Peer and Staff Review Committee, comprised of community representatives and staff representing the arts and culture, special events, athletics and community development sections, reviews applications as per a variety of assessment areas such as community need, organizational need and capacity, partnership support and financial analysis. This Committee allocates resources within budget availability and makes recommendations to Council. REPORT: This report identifies organizations that have requested a 2012 Tier 2 grant, outlines the process used in evaluating these requests and provides the Peer and Staff Review Committee recommendations for grant allocations. The process for 2012 Tier 2 grants included: - a public information session held October 19, 2011 - an application deadline of November 4, 2011 - a review and assessment of applications by a Peer and Staff Review Committee comprised of staff and community representatives, using the Grant Allocation Assessment Framework (Appendix A) 5-1 - grant recommendations made by the Peer and Staff Review Committee to allocate resources (Appendix B) - notification to grant applicants that the Peer and Staff Review Committee's recommendations are being brought forward to the Community and Infrastructure Services Committee for consideration on February 27, 2012 Staff received forty-eight Tier 2 applications, for a total request of $306,823 in grant funding for 2012. During a series of five meetings, members of the Peer and Staff Review Committee reviewed each grant application in detail and, using the Grant Allocation Assessment Framework, made decisions on grant allocations within budget availability. Appendix 2 outlines the grant applicants, the requested amounts, the Peer and Staff Review Committee's grant recommendations, the guiding principles applied to each request and the committee's comments. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Community Grants Tier 2 align with many strategic directions in the City of Kitchener strategic plan as follows: T e of Communit Investment A licable Communit Priorit e evant trategic Direction Community Grants Tier 2 Quality of Life #3, #4 Leadership and Community Engagement #9 Diversity #2, #3 Dynamic Downtown #1, #4 FINANCIAL IMPLICATIONS: The budget for 2012 Community Grants Tier 2 is $134,216. The Peer and Staff Review Committee is recommending a total allocation of $132,328, leaving a balance of $1,888 unallocated. COMMUNITY ENGAGEMENT: The process for 2012 Tier 2 grants was advertised on the City's website, in the Leisure magazine and in the September/October 2011 issue of Your Kitchener. Previous Tier 2 grant recipients were also sent information regarding the 2012 grant process, as were all Tier 1 grant groups. All grant applicants were informed of the Peer and Staff Review Committee's grant recommendations and were invited to attend the February 27, 2012 Community and Infrastructure Services Committee meeting. Staff would like to thank the community representatives of the Peer and Staff Review Committee for their time and the invaluable expertise they provided throughout the process. Their commitment and dedication are very much appreciated. ACKNOWLEDGED BY: Jeff Willmer, Deputy CAO, Community Services Appendix A: Community Grants Tier 2 -Grant Allocation Assessment Framework Appendix B: 2012 Community Grants Tier 2 Recommendations 5-2 Report CSD-12-032 -Appendix A City of Kitchener Community Grants Tier 2 Grant Allocation Assessment Framework Stage 1 Assessment - Primary Criteria Applications are reviewed using the primary criteria noted below. If the Peer and Staff Review Committee members are satisfied that the application meets all of these criteria, the grant application moves to the second stage assessment. The grant applicant must submit a fully completed application form, current financial statement, detailed budget(s), and any other information relevant to the grant request. 2. Services provided by the organization/group for which funding is requested must be intended for the common good of the residents of Kitchener and demonstrably meet Council's strategic objectives as documented in the City of Kitchener Strategic Plan and other policy documents: quality of life, diversity, community engagement, development, dynamic downtown. 3. Services provided by the organization/group for which funding is requested must be considered a municipal responsibility (arts and culture/special events, sports and recreation, community support and development) and not be the responsibility of other levels of government; services such as health care, social services, training and education are not eligible. 4. Services provided by the organization/group for which funding is requested must not be precluded under the Municipal Act, e.g. religious services. 5. Services provided by the organization/group for which funding is requested must not already be provided by the City or by other groups funded by the City of Kitchener; requests from organizations/ groups that provide similar services as provided by the municipality must be assessed as to whether there is a duplication of services; the municipality will not issue grants for services that conflict with or are in direct competition with programs operated internally. 6. Services provided by the organization/group for which funding is requested must be provided directly to the citizens of Kitchener, i.e. grants are for direct programs only. Grant applications from organizations that themselves distribute grants to other organizations will not be considered, i.e. fundraising events are not eligible. Service clubs are eligible to apply for funding if the purpose of the event they are sponsoring is deemed to be a municipal responsibility and the event is city-wide, targeted toward a broad cross-section of the community. 7. Grant applications submitted by individuals or `part groups' of an organization/group will not be considered. 8. Volunteer organizations/groups planning an event to raise funds to support an organization/group that is receiving a City of Kitchener grant will be not considered for Tier 2 funding. 5-3 9. Grant requests of a `capital' nature are ineligible for funding. `Capital' is defined as the acquisition of an infrastructure or asset having a lifespan of three years or greater. 10. Any organization/group applying for funds will give regard to the inclusion and accommodation of persons with a disability. 11. Any organization/group applying for funds that is in arrears and/or in litigation with the City of Kitchener is ineligible. 2. Stage 2 Assessment - Secondary Criteria Applications proceeding to the second stage assessment are reviewed using the secondary criteria noted below. If the Peer and Staff Review Committee members are satisfied that the application meets all of these criteria, the grant application moves to the third stage assessment. 1. Community Need: Does the proposed project or service provided by the organization align with community priorities as stated in the strategic plan or articulated by staff? (e.g. quality of life, leadership and community engagement, diversity, downtown, CulturePlan II, Special Events strategic plan) 2. Organizational Capacity: Applicants must demonstrate an ability to initiate and follow through on projects, events and/or operations, usually evidenced by having an organizational structure in place to lead and manage the activities. Does the sponsoring group or organization have the capacity to deliver the proposed project or service? 3. Financial Analysis: Organizations/ groups do not need to be incorporated as not for profit corporations; however, budgets and subsequent accounting must not show an excess of revenue over expenses. Applicants must demonstrate how they will be accountable for grant funds, usually evidenced by the existence of an executive committee or coordinating board. Can the organization demonstrate that it (and the proposed project or service) operates according to sound management principles and is financially sound? Can it demonstrate financial accountability and organizational sustainability? 4. Previous Tier 2 Funding (if applicable): Did the organization submit a completed "Previous Tier 2 Funding" form, providing a financial accounting and quantitative/qualitative measures of success? 3. Stage 3 Assessment -Guiding Principles for Grant Allocations Applications proceeding to the third stage assessment are reviewed by the Peer and Staff Review Committee, using the guiding principles noted below, to determine grant allocations. 1. Requests from organizations where other funding opportunities exist are generally deemed a lower priority (e.g. potential of funding from other levels of government, private sponsorships/donors, other area municipalities if services provided are available to residents of those municipalities, etc.). 5-4 2. Requests for the City of Kitchener to fund 100% of the program, project or event costs are generally deemed a lower priority. 3. Requests from organizations demonstrating support from other funders, donors and/or partners are generally deemed a higher priority (e.g. large volunteer base, in kind (non cash) contributions, private donations, other municipal funding, etc.). 4. Requests for a significant amount of funding that cannot be accommodated within the existing Tier 2 budget allocation are deemed a lower priority; partial funding may be considered if by doing so there is little or no impact on the program, project or event. 5. Requests from organizations providing a service, project or event that fits with the demonstrated need of the organization are generally deemed a higher priority. 6. Requests from organizations that demonstrate financial and organizational sustainability are generally deemed a higher priority (e.g. organizing committee or board of directors is in place to ensure accountability). 7. Requests from organizations providing a service, project or event that ensures as much inclusive public participation and access as possible are generally deemed a higher priority (e.g. minimum or no admission charge; fee assistance program in place). 8. 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Q ~ Cn ~ 0 ~ CD n 3~ N O O~ ~ ~ ~ ~ ~ ~ n ~ Q O ~ ~ ~ ~ O ~ CD ~ ~ O ~ ° ~ ( ~ ~ ~ 0 ~ O N ~ -O CD Q ~ CD O Q CD ~ v O- CD O- (Q CD Q~~ Q ' ~ CD ~. ~ Q Q N Q CD O p Q ~ O Q ° ~ O '-. O CD Q ~ O ~ 5-11 ° ~- v ° ~- v ° ~ ~ ~ v ~ ~ ~ Or anization ~ , .< < ~ , .~ -- ' ~-o m ~ g m ~ m ~ ~ ~ -°6~'m -°6 ~'m v~ v ~ ~ ° ~ ' o O ~ ~ D ° D ° ~ o C7 W ~ cQ c Q ~ c Q ~ m ~ ~ v ~ m C") C7 v cQ_ v Q ~ ~ ~ o ~ ~ sv ° ~ v m o 0 w N 2011 Tier 2 Grant o o ~ pproved ~ ~ ~ ~ 2011 Tier 2 Type ~ ~- o ~ ~n o - ' o of Grant ~~ pproved 2012 Tier 1 Grant (if applicable) !~ 2012 Tier 2 Grant 0 0 0 o Request N v w ~ 2012 Tier 2 Type ~-o~o ~ o - ' o of Grant Request ~~ w N 2012 Tier 2 Grant 0 o g o Recommendation ~ ~ ~ ~ 2012 Tier 2 Type ~ ~-o~o o - ' o of Grant ~~ Recommendation _~ ~~ = m m ~ ~° ~ ~ v ~ ~° Funds Requested ~- m v~ •~ m cQ n~ ~ °- m m° N m+ m ~ v ~ m ~" ~ v For... O ~ ~ '-. ~ O ~ ~ v ~ C O ~. CD ~' O ~ ~ N O `~ ~ ` ~ Cn O N = O- X O CD ~. CD O ~ _ CD ~ O ~ (D ~ CD ~ ~ *k ~- *k n *k O ' *k *k *k *k ~- *k *k ' O *k *k *k *k ~ G idi ~ ~ ~ ~ ~ ~ ~, ~ W ~ ~ ~ ~ ~ ~, ~ , ~, u ng ° ~ ~. ~' ~ ~ _ ~ ~ ~ ~ ~. ~' ~ _ ~ ~ ~ ~ Principle(s) ~ O ~ CD ~ N ' ~ ~ ~ ~ O ~ ~ N ~ ~ ~ ~ 0 ~ Cn O 0 0 0 ' -. ~ Cn ~ O O O O o pplied to ~ ~ ° ~~ ~~ ~ ~ ~.~,~ ~~ ~~~ ~ Re uest q - ~ ~ ~v vv Q~ ~~ v vvQ~ cQ cn o cn ~ c m m ~ ~ ~' cn ~ ~ cn m n O cn C m m ~' ~ Q ~-cQ c 0 0. ~ ~. o ~ ~ o ~ ~ ~. o ~ ~ c ~ ~ v o ° v ~ ~ v o ~~ ~ n ~ ~ ~ n. . ~ Q cn ~ ~ ~ ~ n. . ~ _ ~ ~ (Q CD `~ N O ~ . ~ (Q CD `~ N _ \ ~ O C')~ CD O ~ O Q ~ O~ O ~ Q ~ Q ~. CD X ~ ~ Q 'O-. ~ Q (Q ~ Q Q Q -O O ~ ° O ~ ~ CD CD z O Cn. ~ ~ ~ C CD O ~~ ~ ~ T. -O ~ O z o Notes '-. ~ ` ~ ~ ~ ~ `- ' ° o ~~ ~ ~ ~ ~ o ~ m Q ~ ~ °< ~ ~ ~ ~ . ~ ~ ~ ~. ~ ~ Q ~ ~ ~ O ~. Q ~ c ~ ~ ~ ~ C/J ~ N C n N ~ ~ ~ ( O O C ( CD ~ CD '6 C ~ CD Q O~ ~ O ~ 0' 0' CD O O O O~ CD C/J O~ O X- '' O ' CD ~ N ~~ O Q ~ ~ N ~ Q ~ ~ ~ ~ ~ ~ N ~ ~ ~ ~ Q CD . 6 ~ ~ O ~ O '6 O _ ~ `~ O Q CD (Q ' (Q O O Q O CD ~ '6' ~ O CD Q < n ~ Q N O CD ~ n ~ ~ O ~ O CD (Q ~6 O Q CD ~ . (Q O O ~ Q . C /J O (gyp ~ O O O O~ O O O ~ Cn n r2 CD ~ Cn ~ ~ O ~ O O <. ~ C') ~ /J O ~ ~ C ~ O ~ N Q ~ 00 '6 CD '06 Q -6 ~ CD ~ ~ N ~ ~ Q ~ O Sy ~ ~ O ~ O CD Q ~ CD ~. O C ~ < ~ ~ CD ~ O . ~ O O~ O Cn Q (Q O '-. ~~ ~ O ~ ~ O N C O ~ O ~ - Q O O ~ ~ O ~ ~ O CD ~ ~ ~ ` ~ ° CD ~ ~ O O CD Q O ~ ~ CD ~ Cp ~ CD '-. 5-12 ~ o v ~ O i i ~ ~~ ~ ~ ~~ ~ v rgan zat on CD O Q ~ . ~ ~ ~ o ~~ ~ Q m CD ~ c cn . ~ ~. ~ ~ ~ m ~ W 2011 Tier 2 Grant N o ~ ~ pproved 2011 Tier 2 Type ~~ ~ of Grant pproved _`~ 2012 Tier 1 Grant o (if applicable) w ~ ~ ~ 2012 Tier 2 Grant o 0 o Request ~ v N v v ~ rn v w 2012 Tier 2 Type o 0 ~ of Grant Request ~~ ~ !`~ 2012 Tier 2 Grant g o o Recommendation ~ ~ ~ 2012 Tier 2 Type ~ ~ ° ~ ~ ~ o of Grant Q ~. Recommendation ~ O~ O ~ ~- ~ ~ ~ -O 0 ~ o ~ (n ~ ~ o -O O~ 0 0- o 3~ m c O O N n p 0~ O o ~ cQ o Funds Requested ~~~ v ~ ~ ~ ~ ~ ~ v ~~ ~~ _ ~ ~'~o _-'~ For o = ... `~ ~ O O O < _ ~ ~ N T ~ O CD ~ ~ 'O Cn - Q . ~ ~ ~ Oo CD O ~ S. O CD ~ ~ r O CD ~ (n CONJ CD O ~ ~ _ N ' -. O O _ C-j G7 ~, O ~' O ~ ~ O (Q p ~ ~ ~. (Q ~ N O O ~ ~ O ~ CD O CD CD ~ ~ ~ ~ N O O ~ CD (Q CD O *k *k ~- *k *k O -~ *k *k *k O *k *k ~- -~ *k *k O *k *k *k G idi ~~ ~~~ ~~,~ ~ ~W ~~~ ~J~~ u ng ~ m v ~~ CD ~ ' ~~ CD m m v ~ °- ~ ° ~ ' ~. <~ m m v ~ Principle(s) v o aJ o a' ~~~ ~ ~ ~ o o v - ~ a' J o o ~ o a' ~ ~ ~ o o aJ ~~ v ~ a o ~ v pplled t0 ~ ~ ~ ~ ~~v ~ Request ~ m~ ~~ Cn ~~ m m~ p~ ~ _vv Cn m m m Cn c ~~ ~ Cn m c cJ CD ~ ~~ Cn c a m Cn CD O~ Q ~~ ~ Cn ~~ ~, v n Cn ~ o ~' ~, o v ~ n ~ Cn in ~~ aJ ~ ~ ~ o ~ ~ ~~ v cQ n aJ ~ ° n ~ ~ ~ aJ ~ ~ ° n ~ aJ m ~ ~ ~ v ~ ~ ° Q n ~ . ~ ~ ~ ~ ~ . N. ~ ~ ~ ~. C ~ ( . N~ ~ CD ~ ~ ~ ~ . ~ (Q . CD ~ O ~ O . CD ~ (Q Q C7 ~~ ~ O ~ 7 Q ~ O '~-. O ~ C7 ~ 7 Q Q O ~ Q ~ ~ Q O ~ N ~ N Q Q ~ ~ ~ ~ ~ ~ ~ o ~ Q o ~ ca'iJ ~ ~ m o o ~ oz 0 0 Q o ~ o ~ ca'iJ v Notes ~ ~ ~ o ~ o ~ c ~ v ~ ~ o~ ~. ~ o o ~ ~ O c ~ ~ ~ ~ ~ ~ o. ~. ~ N _ O ~ ~ C (Q ~ N. ~ ~ ~ Q ~ _ Q O (Q ~ O N. ~ ~. O ~ . ~ CD O CD n O O ~ ~ ~ C ~ CD ~ ~. ~ X ~ ~ 3 'O-. CD ~ O O ~ ~ ~ O v p ~ n. CD ~ ~. C - O '-. ~ ~ O' ~ ~ O '~-. O O n. ~ -O O' CD ~ D . O O ~ ~ ~ CD ~ O ~ O O. ~ ~ ~ (Q 0 CD C O ~ (Q -S~' CD CD ~ Q CD ~. CD O "'~ CD 6 ~ ' CD -O O ~ (Q '-. O Q O ~ ~ (Q ~ O- '6 CD CD O ~ O O O ~ CD ~ Cn ~ CD n Q CD 0 ~ ~ ~ ~ (Q p ~ Q ~ Q O- ~ ~ ~ O (Q ~ 0 p ~ Q ~ O n. ~ O ~ ~ ~ CD O ~ ~ O O- CD ~ C'D ~ ~ ~ ~ n ~ O ~ ~ C ~ ~ Q ~ O ~ ~ ~ ~ ~ O O ~' CD ~ O- Cn ~ CD _ m m ~' ~?. o~ o m m~ m o n o m m v ~ ~ o ~ ~ o ~ ~ ~~ ~ o m ~ m ~- ~ O s ~ n ~ Cn O s ~. ~ ~ o m ,~ m 5-13 ~ ~ o ~ `=' O i i o m cn m m ~ -, m c v o rgan zat on n a 0 ~ 0 ~ ~ ~ ~ ~' cQ i ~ . . ~ m v v o' ~ ~ ~° o ~ ~ ~' m °- ~ v m D ~ ~° `~ ~ v ~ ~ ~ y ~ .v ~ R~ w ~ 2011 Tier 2 Grant 6' o ~ `n o o ~ roved pp iv iv 2011 Tier 2 Type of Grant pproved 2012 Tier 1 Grant (if applicable) w ~ ~ ~ ~ 2012 Tier 2 Grant 0 0 0 0 o Re uest q ~ ~ ~ ~ ~ ~ 2012 Tier 2 Type ~- o ~n ~ ~ ~ o ~ o of Grant Request ~~ w ~ ~ ~ 2012 Tier 2 Grant g g g o g Recommendation 2012 Tier 2 Type ~~ 3 ~ of Grant Recommendation ~° ~ ° o ~ ~ ~ ~ ~ ~ ~ o ~ ~ Funds Requested ~ v ~ o v c~ ~ ~ ~ ~ ~ °- m For O ,~ ~' ~~ ~ ~ ~ m ~ v~ c ~ o ~ ~ ~ - ~ ~ ~ v ~. ~ cn ~ v m Q ~ U, ~. o ... cn C7 ~ C7 ~ ~ o ~°-. c 0 n ~' ~° ~ c c cQ ~ ~ ~ c v ~ ~ 0 2~v C7~ ~ ~ °o m ~ ~~ O N Q O O ~ ~ ~ p ~ ~ ~ O R° O O ~ IV 7 _ O Q ~ ~ O (.)l ~ O CD O CD ~- *k *k ~ O *k *k *k ~- *k *k O *k *k *k *k ~ ~- *k n ~ *k O *k *k *k s *k ~ ~- *k n ~ *k O *k *k *k G idi ~ ~ ~ ~ ~ ~, W ~ ~ ~ ~ ~ ~, ~ W ~ ~ ~ ~ ~ ~ ~, W ~ ~ ~ ~ ~ ~ ~ ~ ~, W u ng ~ ~~ ~ ~ ~ ~ v ~. ~ ~ ~ ~ v v ~ ~. ~ ~ ~ ~ ~ ~ v 3 ~ ~. ~ ~ ~ ~ ~ ~ v Principle(s) . O N ~ ~ ~ . O N ~ ~ ~ ~ . O CD ~ N ~ ~ ~ O _ . O CD ~ N ~ ~ ~ ~~ 0 ~`~~ 0 -- 0 0~ o ~~ '~-. 0 0 0 0 o ~~' -- ~~ ~~' 0 ~-- 0 0 o C ~~ ~~' 0 0 0 o ~-- ppliedto ~~ ~~ ~~ ~ ~~ o ~ ~ _ ~ Request o o ~ ~ m cn c m m~ ~ ~ ~ cn m cn m m ~' cn m O c ~ ~~ ~ cn m cn <_ c m m~ ~ ~ ~ c ~ cn m cn m m~ <_ c ~ ~ ~ ~ n o ~ cn ~, O -~ c~ cn ~, O -~ v ~ m -o c~ o ~ cn m ~ ~, O -~ ~ -o ~ ~' n o o. cn ~, O -~ ~ Q ~~ ~ ~ o ~ ~ ~~ ~ ~ o o ~ ~ ~ ~ o cQ ~ ~~ ~ ~ o ~ c _ ~ _ ~ ~ ~ ~ ~' N' Q ~ ~ ZS ~. N. ~ Q ~ CD ~ ~' N. Q ~ ~ CD ~ ~' N' Q (Q ~ ~ CD ~ ~. ~ CD (Q ~ ~ ~. CD ~ (~ ~, CD ~ CD ~ ~. ~ N (~ ~, CD CD `~ \ ~. ~ . n' ~ ~ O n~ ~ Q O n~ CD ~ O Cn n~ (p ~ O ~ ~ ~ ~ CD ~ O ~ ~ Q O ~ ~ O ~ '-. N CD ~ Q '-. N CD ~ '-. N CD O O ~ '-. N CD Q ~ Q ~ Q ~ Q ~ Q~ CD v~ o 0 0 ~ n O Z ~ o Notes Q ~ o' n ~ ~2 Q Q ~ m ~ ~ m v ~ ~ m ~° '-. ~ ~° ~ ~ o ~ ~ v ~ v ~ v ~ ~ Q v ~ n ~ 0 Q~ ~ n v~ ~ ~ _~ ~ ~ ~ n ~ iv o ~ O ~ m ~ ~ cQ ~~ ~ ~ v ~ o~ Q ~ ~ ~ ~ ~ m ~ ~ ~ _ ~ v ~ ~ v ~ o. ~. o o ,--• - c m 5-14 ~ ~ ~ ~ ~- ~ o ~ ° ~ ~ Or anization ~ , ` ~ g ~m nm ~_ m m ~' nm ~ O C7 m C7 C7 0 ~ C7 o ~ o o ~ O ~ ~ C7 `~ c ~ ~ ~ c ~ N ~ ~ 2011 Tier 2 Grant w 0 o 0 ~ ~ o o pproved ~, ~, 2011 Tier 2 Type of Grant pproved 2012 Tier 1 Grant (if applicable) !`~ ~ ~ ~ ~ 2012 Tier 2 Grant 0 0 0 0 o Re uest q 2012 Tier 2 Type of Grant Request !~ ~, 2012 Tier 2 Grant o o g ~ o ~ o Recommendation ~; 2012 Tier 2 Type of Grant Recommendation ~ ~ ~° ~ ~ o ~ m o ~ o o ~ ~° ~ ~ ~ ~' D ~ o m ~ o Funds Requested ~ . O O N O O -O ~ Cn O o (Q ~' CD O O ~ O. O N O ~ ~ '6 ~ v ~ ~~ o ~'~ m v ~ CO/J CD c m cn ~ ~ ~ ~' cQ v ~ O ~' ~_ v m~ m IV O ~ O ~ ~ ~_ o ~ O 'O-. For... O O (Q N ~ O O ~ CO/J O ~ Q~ ~ N CD ~ G O O C cQ ~ ~ ~ ~ ~ ~ ~ ~ ~_. ~~ ~' ~ ~ o C ~ N ~ ~ ~' ~ Q O ~ Q ~ ~ ~ ~ ~ '6 ~ ~. CD ~' O O ~ CD O Cn C/J CD O 0 3 X O ~ N~ O . ` Q C `~ Q O D ~~ N O N `~ 0 0 0 D O '6 O CD ~ O ~ C/J - `~ O O *k ~- *k *k O ~ *k *k *k *k ~- *k *k O ~ *k *k *k ~ ~ G idi ~ ~ ~ ~ rn cn ~ w ~ ~ ~ ~ rn cn w ~, ~, u ng ° ~ ~. < ~ ' m m v v ~ ~ CD ' ~ ~ m m v Principle(s) ~ ~ ~ a' o ~ ~ ~ ~ o ~ ~ a' ~ ~ ~ ~~ ~' ~~~'~ ~~~ ~' ~~~ ppliedto Q . _ ~ ' ~ . _ ~ Request ~° m ~c ~~~.~ m ~ c ~~~ o ~ cn o ~~ ~, O -o ~cQ m-o o-o cn ~ ~, o -o ~cQ~ ~ a' v ~ ~ ~ ° ° a' ~° ~ ~ ~ o ~ ~ N ~ ~~ N ~ N ~ ~ ~ ~ ~. N CD -_ CD ~ = ~ CD ~ ~ ~ ~ CD~ ~ ~ O ~ O ~~ ~~ O O Cn C) 7 Q 7 O CD Cn - C7 ~ ~ ~ O O Q '-• n ~' ~ ~ CD ~ ~ CD Q ~ Q ~ m~ m o o ~' v ~ ~< ~ m< o~ o Notes m~ ~ ~ ~ c m < ~ - o. v v v ~ n m O~ m~ ~ m ~ o ~ m m . o ~ cQ o Q ° ~ ~ o ~ ~ cn ~ ~ o ~ v o' m ~ ~ ~ ~ ~ ~ ~ v o .2 cCDn m cQ ~ ~ ~ ~ m ~' ~ ,~ o ~ ~ ~ ~ ~ ~ ~ ~ o ° ~ -o cQ m v cn ~ ~p w m ~ ~ o_ v O ~ r.N <_ ~ ~ o ~ ~ ~ o ~ m ~ o ~ ~ ' ~ ~ ~ ~ .c i o o ~ °- ~m ~ ~ ~~ °_ -~ - ~ ~ ~ ~ ~ ~ ~ ~ _ ~. N O C7 O O ~ O O CD ~ ~ '6 ~ ~ O ~ ~ O CD ~ `~ ~ 'O ~ O CD O ~- O Q _ ~p ~ 0 0 C r2 O ' . CD O n .N-. O CD CD CD v ~ `G O ~' ~ CD v 5-15 O o ~ ~ ~ o m D z ~ ~ ~ ~ ~ ~ Organization ~ v~ ~ Q ~ o~° m D m ~ m r ~ ~- m ~ v'o o ~o To N ~' ~ m ~ c c O o 0 v ~ ~~ ~ o ~ ~ ° c7 ~ ~~ ° cQ ~ c ~ - ° ~ ~ - ~ c7 ~ _ ~ v - : S ts~ co 2011 Tier 2 Grant ~ o ~ ~ ~ pproved 2011 Tier 2 Type of Grant pproved ~ 2012 Tier 1 Grant (if applicable) w 0 a'' ~ ~ !`~ ~ 2012 Tier 2 Grant ~ w (.)l o W 0 N o W N Request ~ v ~ ~ w v ~ 2012 Tier 2 Type 3 0 ~ ~ ~ o of Grant Request w N ~ ? 2012 Tier 2 Grant w ~ o 0 ~ o w ti Recommendation Q w ~ ~ 2012 Tier 2 Type Q ^' ~ o of Grant ~' Recommendation ° m N o m ° `° n 0 m ~ ~ ~ ~ ° ~ o n CD `-' ~ m o Funds Re uested _ m ~~ ~ O ~ ~ o m ~ ~ cQ °. m ~ v ~ a-i ~ cCDi~ iv ~° ~ For... ~ ~ c ~ v v v ~ ° ~ v m ,~ ~ o ~ v~~ ~ ~ ~ <' ~ m ,~ 3 Q ° ~ N ~ O C7 ~ O CD ' < 3 ~ O CD ~ O ~ ~ O -a ~ CD C (Q ~ CD O O ~ ~ ~ Q 3 '-. O n °- ~ D O O ~ (Q O ~ ~ ~ Q ~ v C CD ~ C O CD Q ~ ~' ~ ~ ~ ~ ~ ~ ~ ~~ CD ~ O ~ O ~. *k ~ ~, °- -~ *k ~ O *k *k *k ~ ~ v, ~ °- *k -~ ~ ° *k O *k *k *k ~ ~ ~ ~ v, W Guiding ° ~ ? . ~~ ~ ~ m m v ? ~~ . ~ cQ m~ m m v Principle(s) CD O ~ N ~ ~ ~ O ~ CD ~ N ~ ~ ~ ~ ~ a' ° ~ o o v o' ~ ~ ~ ° ° ~ °~ ~ o o o~ ~ ~ ~ CD Iled t0 PP Q ~ ~ _ ~ ~ ~ ~ ~ c i~ _ ~ ~ ~ Request ~ ~ ~ ~ ° ° m m ~ ° o ° m m ° o ~ ° o ° O ~ ~ m ° o o.° o-° m ~ ~ -° . C ~ ~ ~ n. N. ~ ~ ~ CD ~ n. N' Q ~ . (Q O ~ `~ (Q O ~ CD ~ ~ O 7 Q O CD 7 ~ O O Q O O O X ~ ~ ~ Q Q Q c n ~ ~ ~ ~ o °' ~ ~ ~ z o `° ~ ~~ o o ~ ~ z o m ° ~~ ~ ~ o ~ o ° ~ o ~ ~ Notes ~ cQ °o o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ m ~ ~ ~ °_ ~ °o ~ ~ ~ ~ ° ~ m ~ ,~ m o. -. ~ ~ m cQ ,--. ~ ~ ~ m m ~. ~ ~' Q ~ ~. ~ ~ m ' o o ~. ~ ~ m ~ ~ o o ~ ~ ~ ~ v ~ o ~ v ~ ~ ~ -a cQ v o v ~ ~ m ~ ~ ~ ~ ° ~ m ~ ~_ ~ `~ o ~ ~ v c cQ Q ~ o ~ _ ~ . ~ iv ~ ~ ~ ~' . o ~ ~ ~ ~ _ ~- °- m ~ m ~ ~ o ~ ~' ~ ~ ~ ~ m m ~ ~ ~ ° ~ c° ~ -°° ° ~ m ~ ~ v m cQ ' ~ ~ o ~' m ~ ~ ~ cQ in ° o o ~ ° ~ ~ ~ ~ ~ o m ~ ~ v N. ~ m ~' ~ O °_ ~ ~ m ~ ~ o ° cQ ~ ~ v ~ ° < o o'er ~ ~ ~ ~ ~ v ~ ° ~ o ~ ~ ~ ~ o m ~ ~ ~ ° o ~ Q ~ ~ o o . v m ~ ~ ° ~ ~. m °o ~ ~ m cQ m ~ ~ c ~ ~. c m o ~ c ~ s ~ ~ o ~ ° °- ~ ~ ~ ° -a ~ ~ ° o m ~ ~ ~ ~ ~ ~. ~ m m ~ ~ ~ o ~ o m °- v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ O ~ ~ ~ ~ ~ ~' ° . ~ ~ ° ° ~ ~ 5-16 2012 Community Grant Tier 2 Grant Appeal Grant Applicant: 2012 Tier 2 Grant Request: Peer & Staff Review Committee Recommendation: Grant History: 2011 Tier 2 Grant: 2010 Tier 2 Grant: 2009 Tier 2 Grant: Grant Purpose: Cherry Park Neighbourhood Association $15,000 cash $7,000 cash $7,000 cash $7,000 cash $4,100 cash Since 2008, the Cherry Park Neighbourhood Association has organized an annual Cherry Festival, a community activity built around the cherry harvest, consisting of local musicians, vendors, cherry related products and children's activities. This year's event will be held on July 7 in Cherry Park. The organization is requesting a grant of $15,000 for this year's event, an increase of $8,000 over last year's grant. As outlined in the event budget included in the grant application, total expenditures far the 2012 event are estimated at $29,367 (cash and in kind). This represents a significant increase as the 2011 actual expenditures were $13,957 (cash and in kind}. Mast of the estimated cast increases are related to entertainment and production. Further details are provided in the attached grant application. Peer & Staff Review Committee Comments: The committee reviewed the grant request and recommends that a grant of $7,000 be approved for the 2012 festival, similar to last year's grant. The application indicates that the 2011 event achieved a surplus of $4,755. The committee recommends that this surplus be used to assist with any costs related to growing the festival this year. Grants are not intended far fundraising purposes and events funded through grants should not achieve an excess of revenues over expenses. 5-17 J Kti~c`~ COMMUrIfTY SERVICES CITY OF KITCHENER COMMUNITY GRANTS 2012 APPLICATION SECTION 1 ~ GROUP AND CONTACT INFORMATION Name of organizalionlgraup: Cherry Park Neighbourhood Association Street address: Eify; Kitchener Posia! code: Telephone: Fax: Wehsite address: www.cherrypark.blogspot.cofn Mailing address cif different tram above): City: postat code: Contact namelGile; {}ebble Chapman Telephone; ~ Fax: Email: Alternate contact nameJiitle: ,lohn Rovve Telephone: Fax: Email: Type of servicelactivity provided by your organizaiioNgroup: ^ arts & culture ® festivalJspecial event ^ sports and recreation ^ community Support and development Does your organizationlgroup currently receive a Tier 1 grant from the Gity of Kitchener? ^ yes ®no 1F e- - -fe - -gr n -r f oriier~~#unding`only#or-one~-time~special-projects-or-events. .--._ 5-18 Community Grants Tier 2 -- 2012 Application SECTION 2 -GRANT REQUEST INFORMATION Page 2 Request fs made for: ^ operating support to enable the provision of the basic service of the organization ^ project support ® special eventlfestival support • date(s) of eventlfestival: July T, 2012 • location of eventlfestival: Cherry Park, Kitchener ^ equipment" support " Equipment is defined as materials required for the basic service to operate, i.e. consumable items having a lifespan of less than three years. Grant requests of a'capital' nature~are ineligible for funding;'capital' is defined as the acquisition of an infrasfructure or asset having a lifespan of three years or greater. Funding request: Cash gran#: 315,Ot10.00 In kind (non cash)" grant: ~ (provide specific details below) TOTAL grant request: X15,040.00 "In Kind (non cash) grants are grants which cover the cost of goads andlor services provided by the Clty of Kitchener, such as rep#al fees for City-operated facilities, staff wages, traffic barricades, road closures, printing services, etc, It is the ~pllcant's responsibility to contact the appropriate City staff. prior #o submitting a grant application, to obtain, information on the avaifabflify and cost of these goods and services, ~ - Ifapplicable, list the type(s) of in kind (non cash) gaodslservices and refated costs below (e.g. facility rental, road closure, printing, etc.): Cost: GoodslSenrices: Summary of grant request: Provide a brief description of the project, event or services for which you are requesting a grant, in i 00 words or less: The annual Cherry Festival is a community activity built around the cherry harvest,. It consists of Iocal musicians, focal vendors, local volunteers, cherry refated products and kids activities. It is accessible, diverse and open to everybody. It is a proven attractiorr that brings people together. Applications will be reviewed using a variety of assessment toois. Refer to the °Grant Allacation~Assessment Framewortc"document as a guide for information to be included on the application form. ervices provide by the organizationlgroup for which funding is requested must be intended for the common goad of the residents of Kitchener. Provide fhe information re nested below to identi and describe how the rant move witl be used: 5-19 Community Grants Tier 2 - 2072 I]escription of the services, programming, project , eventlfestival andlor equipment needs: • Relevance and benefit to Kitchener residents: Relevance and Benefit to Ki#chener Residents: The event serves multiple purposes. For example, it helps to improve the quality of life of the residents by bringing them outside to participate in organized heaithy activities with other members of the neighbourhood and beyond. Community engagement serves as a means for kids to respect the property and the people that live around them. For this reason we bring In local youth to help organize and run the various events thereby enhancing their leadership skills and increasing their community awareness. The CpNA is located in a very ethnically diverse neighbourhood. Activities such as the proposed Cherry Festival serve as a means for different ethnic groups to participate and to Interact with each other. We accomplish this by delivering flyers from door to door in our neighbourhood, Inviting people to participate by setting up booths to sell their wares, art, or to play their music. We have already tapped into the diverse na#ure of our neighbourhood through a weekly youth drop•In chat we host and through the multiple community events that we hold throughout the year. The Cherry Festival, unique to Cherry Park, has the potential of becoming a city wide event, This is a great opporEunity for the people of Kitchener to be introduced to this beautiful park, of which so many are unaware. To the bes! of our knowledge there are no other cherry festivals in the region. Food, in this case cherries, is a heaithy means of bringing people together. We also hold the Cherry Festival during the local cherry harvest period, allowing us to procure the fruit we sell from local farmers. By doing this we help to contribute to the economic viability of the region. We see the Cherry Festival as a means to enhance the sense of community we have been able to foster in recent years, and to bring people into our neighbourhood from across the city to enjoy the assets that we enjoy. All of the activities that we run, which are listed elsewhere In this application, help #o boost the morale of the community and the image of our neighbourhood in the eyes of other inhabitants of the city. These activities have served as a means to enhance community engagement and team work. A large event such as the Cherry Festival serves as a means to far by drawing people Into organizational and participatory roles. • Anticipated number of participantsftarget audience: consolidate the work done thus In 2010 the event drew approximately 1,700 festival goers, including, we noted, some out-of towners. In 20'11 we incresased this number to approximately 2,300, not only from the immediate neighbourhood but from all of Kitchener. In 201? we anticpate an increase to 3,000+, The Festival is designed to be inclusive of ail residents of Kitchener. • Membership statistics of the organization (if applicable): NIA • Partnership support (e.g. sponsorships, volunteers, etc.J: At the 2011 Cherry Festival we utilized the talents of many volunteers including participants from the John Howard Society. Many of these volunteers returned from the previous year. A significant number of youth volunteers honed their leadership skills while earning their community hours at the event. We hold close partnerships with many different groups in our neighbourhood. Our closest relationship is with the Asgard Green housing co•aperative. We hold our monthly executive meetings at their facilities, amongst other activities. We also run programs at King Edward School, KW Badminton Club, and hold our community meetings, youth drop-in and adult programs at Calvary United Church. We play an active role in the One KCI Initiative which seeks to build a safer environment for its students and the surrounding area. We invite all our partners to be engaged In the Cherry FestivaL.Again in 2012 we will be looking for the renewed support and sponsorship of local businesses and individuals whose generosity was a vital component !n contributing to the success of the festival in 2011. • Organizatlonai capacity to deliver the proposed service or project: the Cherry Park Neighbourhood Association (CPNA) as it exists today was foun need to im rave the uali of life 5-20 Community Grants Tier 2 - 2p12 Application Page 4 and community engagement in an area fraught with security and safety issues. After a number of community meetings to determine how we could build a stronger neighbourhood capable of addressing the issues at hand, an executive committee was formed five years ago. 51nce the founding of the current executive committee we have organized numerous programs and events in our ne[ghbourhood to build social capital. In the last several years we have gained considerable experience and skill in staging numerous programs and events with a committed carps of dedicated volunteers. The lessons learned from the 2010 and 201'1 Festivals have been crucial in improving our planning of the 2012 event. We count on a solid base of volunteers for all of our activities. We do not have any paid staff because we currently do not have a community centre. All of our activities are organized and run by volunteers in the neighbourhood. We hold monthly executive meetings and quarterly community meetings. Within the executive we also have committees that oversee different aspects of the neighbourhood association, such as the community garden and special events. Our dedicated corps of volunteers, whether an the executive or in the community at large, have committed themselves tv seeing the 2012 Cherry Festival through to a successful conclusion. • Other relevant Information; Is there a charge io participate In the service, program or event for which you are requesting a grant? ^ yes ®no If yes, what is the charge? If there is a charge, does your organizationlgroup have a fee assistance program in place to allow residents with low incomes to participate? ^ yes ^ na If yes, describe the program: Are the services, programs andlor events provided accessible to persons with a disability? ®yes ^ no Describe: If you are not successful in receiving City of Kitchener grant funds, or receive an amount less than requested, what will be the effect on the service, program, project or festivallspecial event far which the funding is being requested? If this application does not result in assistance with funding, the Cherry Park Neighbourhood volunteers will pursue other options and if need be hold a scaled dawn version of the event, SECTION 3 -GROUP PROF#Lt" 1MFORMATION Mandatelpurpose of your arganizationlgroup: Describe what services you provide to our community through your activities, projects andlor events: Mandate The aims and objectives of this organization are: (a} to strive toward friendly community spirit and positive environment (b} to foster a safe, healthy and vibrant community (c} to encourage the participation of all residents of the area and in all age groups [d~ to cooperate with existing groups in this area sothat swell-coordinated program of activities will result which are mutually beneficial (e} to encourage the best use of present assets and the development of new assets as needed to be a en as osslble without bein denominational or artisan 5-21 Community Grants Tier 2 (g) to encourage civic participation by its members, while not backing any particular polHlcai party or candidate. services (a) Annual community clean-up and barbecue (b) Annual neighbourhood garage sale (c) Numerous evening educational programs Including Spanish, yoga, sign language, zumba, eic. (d) A community garden with twenty plots available to residents throughout the area (e) Aweekiyyouth drop-In (i? A nightly community walking group (g) Special events such as a fall corn boil, a Christmas carolling walk throughout the community (h? Liaison with other community groups including St. Mark's and Calvary churches, Asgard Green Cooperative FEomes, the K-W Badminton Club, King Edward School and KCI (i) Annuai Cherry Festival in Cherry Park established in 2007 (jy A welcoming committee to welcome new residents to the community Year established; 2007 Irtcorporated: ^yes ~ na If your organizationlgroup operated in prior years without receiving City of Kitchener funding, describe what has prompted you to now request funding (e.g. new programs, growth, funding from other sources cut or reduced, etc.): Staff and volunteers: ^ If requesting an o eratin ar ui ment grant, provide the number of staff and volunteers for the organization. ® if requesting a oroiect or eventlfestival grant, provide the number of staff and volunteers far the ific ro'ect or eventlfestival. Total Number Total Hours W rked Annual) (approximate) Ful!-time staff: Part-time staff: Other staff: (e.g. casual, Temporary) 1 500 Vaiunteers: 50 5.000 Totals: 50 5,000 Is your organizationlgroup directed by an elected board of directors or executive committee? ®yes ^ no ® If yes, atiach a list of members. ^ If no, demonstrate your ability to initiate and follow through on projects, events andlor operations and describe how your organizationlgroupwiil be accountable for the grant funds: Does your organizationlgroup have a current strategic plan? ^yes ®no ^ !f yes, attach a copy. 5-22 Comn3uni Grants Tier 2 - 2012 A ~ lication pa e 6 Service area of the organization: Provide a reasonable estimate of participation of residents from Kitchener and other municipalities in the services, programs, projects andlvrspecial events forwhich funding is requested: ® Services are only provided for Kitchener residents; or ^ Percentage of residents from Kitchener and other municipalities participating: of Participants Munici ali 100°/c City of Kitchener °/o City of Waterloo City of Cambridge Other: °!° Other: SECTION 4--FINANCIAL INFORMATION Organizationslgroups appiyingfor aTier 2 grant do not need to be incorporated; however, they should operate as a non oroft organizationlgraupwhen their budgets and subsequent financial accounting da not show an excess of revenue aver expenses. Financial statement: ® Attach a copy of your organizationlgroup's mast recent financial statement showing a statement of income and expenses and a balance sheet showing assets and iiabilities. if a financial statement or balance sheet is not available for your organizatianlgroup, explain why; From your mast current financial statement, state your organizationlgroup's surplusl(deficit): ~ If your financial statement indicates a surplus, provide a brief statement of its intended use; if your financial statement indicates a deficit, provide a brief statement on how you will fund it: Budgets: (Generic operating budget and eventlfesiival budget templates are avaiiable upon request.) ® Attach a copy of your organizatfonlgroup's operating budget for the folbwing fiscal year, outlining all anticipated revenues and expenses (cash and in kindlnon cash) and providing a comparison with the previous fiscai year's budget. In addition to your operating budget, if you are anal ing for a festivallevent, aroiect or eauinment nrant. you must also submit one of the followin : ® #f applying for specific festivallevent or project funding, attach a detailed_bud~ for the festlvallevent or project, outlining all anticipated revenues and expenses (cash and in kindlnon cash) and providing a comparlson with the previous year's event or project budget if applicable. ^ If applying for egt~ipmeni funding, attach a cast estimate for the equipment, including a list of any other fenders, 5-23 Communi Grants Tier 2 - 24'12 A lication Pa e 7 cash ar in klndlnon cash, #or tl'<e equipment. Complete the budget summary below: ^ if you arse requesting an Operating or a ui ment grant. use the information from your operating budget to complete the summary below. ® If you are requesting a protect or eventlfestivai grant, use the information from your project or event>festival budget to complete the summary below. BUDGET StfMMARY: Fiscal year end (annual reporting period): 01101!11 to 3111?J11 Prior Year ActualslProjected Actuals 2011 Rroposed Budget 21112 01!01!11 to 31!12111 ddlm to ddlm 01!01112 to 31I12l12 ddlmm to ddlrn Revenues Cash In KindlNon Cash cash value Cash In KIndlNon Cash cash value Earned Income 5 354 6,600 Fundraisin IS nsorshi slDonatians 430 1,000 Ci of Kitchener Grant 7,040 15,000 Ci of Waterloo Grant Ci of Cambrtd a Grant Re ion of Waterloo Grant Other Muniei ai Grants i'rovincial Grants Federal Grants Other Revenues 726 6,825 750 5,700 Tofa! Revenues 513 512 $6 825 523 350 $5 704 Ex endltures Salaries and Benefits 2,500 5 000 2,500 6 000 Administrative Ex enses 101 332 Facili Ex enses P rammin Marketin and Promotion 158 50 1220 50 ProductionlEntertainment 5153 18,365 Volunteers Other Ex enses $45 1,100 Tota! Ex endltures $B 757 55050 523 377 $B 050 5urplusl{Deflclt) $1775 5.350 If your organlzationlgroup provides services to residents outside the City of Kitchener, or if the project or eventlfestival is open to residents outside the City of Kitchener, you are strongly encouraged to make grant applications to all other relevant municipalities. ^ Complete the following information for each municipality to which you have applied for funding: Gran Amount Grant Amount Munici all ~ Reouested: ApprOVed: Grant Denied: Results Pendin ; Region of Waterloo S 5 ^ ^ 5-24 Gommuni Grants Tier 2 - 2012 A licatinn pa e 8 city of waterloo $ ~ City at Cambridge ~ $ ^ ^ Other: 3 $ ^ ^ Other: ~ S ^ C7 If you have not applied to other municipalities for funding, explain why: Other funders: (provincial, federal, private, business, etc.} if you are receiving cash andlor in kind (non cash} funding from other sources, this information must be included in the revenue section of your budget. Also provide a list of funding sources (other than the municipalities noted shave} to which you applied for a grantlsponson;hip arid were unsuccessful: Name of Fundin, Sg ounce; Amount Requested: Reason #or I]enial: $ . 5 a SECTION 5 _ PREVIOUS TIER Z FUN©iNG INFORMATION If your organizationlgroup received a Tier 2 grant in the previous years}, provide details below. Year; Grant Amount Received: Grani Aagmved For: 2009 X4100 4100 zoio ~~aQa ~aaa zof ~ ~7aoa ~ooo 3 You MUST also complete a "Previous Tier 2 Funding Form", for the mast recent Tler 2 grant received, and submit it with your rant a lication. FAILURE TO PROVIDE THERE UIRED INFORIW4 ION MAY RESULT IN YOUR GRANT RE UEST BEING 5-25 Grants Tier 2 - 2012 Application SECTION 6 - APPLICATION VERIFICATION By signing this form,l acknowledge that I have read, understood and agreed with all statements and information provided to the City of Kitchener in this grant application. Date: Nov. 2, 2011 Signature of Applicant: 1 Application verification checklist: ® Ensure that a total of 11 copies of the application package, including the following documents, are submitted by the deadline; ® fully completed application farm ® copy of the organizafionlgroup's most current financial statement ~ detailed operating budget for the following fiscal year far the organizationlgroup ® detailed budget for the festivallspecial event, project or equipment for which a grant is requested (if applicable) ® list of board of directors or executive committee (g applicable) ® tally completed "Previous Tier 2 Funding Form" along with all required documents (if applicable) ~ other relevant information which supports your grant request (e.g. annual report, strategic plan) dote that all grant applications and supporting documents are public documents. t}o not submit any information you da not wish to be made ublic, Failure to,provide the reQUired information may result in yaur grant request being Ineligible, delayed or relected, Late applications wilt not be accepted. Any Information submitted that is determined not to be relevant for assessment of the appiicatlon will not be circulated to grant review committee members. For further information or if you have any questions regarding the grant process or application form, refer to the Grant Allocation Assessment Framework and Tier 2 Purpose, Criteria, Process and Procedures documents, or contact the staff noted below. Submit your application to: i(athieen Woodcock Manager, Service Coordination and Improvement Community Services Department, City of Kitchener City Hak1, 200 King Street West, 7th Floor P.4. Box 1118 Kitchener ON N2G 4G7 Tel: 519-741-2597 ' Fax: 519-741-2723 TTY: i -865-969-9994 Email: kathleen.wootlcack@kitchener.ca Grant submission deadline for 202 fundi»g: Friday, November 4, 2011(5:00 pm) August 2011 5-26 ' 2012 Communpv Oran~,~ ~VtlrlVFestlval Budaet Trrrnolste t14t¢s' • WMro eil;ed 70'iyeullf, iit each menus aeurce we>manw isma > sePrab ene kern • Your lwdpel muslrm~,ie ei •nltcgelsd ash ind Ms Y1M (non pih} revenues ine e~en6lwes, • aeiEle rrli iemi nor iopfiCabk indur 800 iddRisnal lint Tema u retluvM. onsorin Or anixatiorr~Graup: Cher Park Nei hbcurhood Auodatian Name of Event/Festival: Cher Festival Date{s] o} Event/Festival; Ju 7 2012 Actuats for 201t propaaad t3udgat Faatlval 2012 Feetlval En It111dR1c In Kntlnton C^ Cuh Cs:h (ushvilve Cash (cashwMse) av nue Earned Income Ticket Revenuef 4,099 5,100 Vendor Fees 1,255 1,500 Dther ' Sponsorships 430 1,000 Donations Performers 1,72 2,000 Attendee Donations 195 100 Rangers Kids Games 1,5 •- -- SllentAuttton 533 1,5 550 1,500 Generators (3] 3 300 Prizes for Kids Games 3 400 Mise, gResaro AQrertisilq, etc.l 1, 1,500 Government Grants City of Kitchener 7,000 15,000 Total Revenues 13,512 fi825 23,350 5,700 Ex oend ituret General & Administrative Salaries 2,506 5,0 2,500 fi,000 pttice Supplies TEtlcess, ete- 79 110 Ucence Fees Cily z2 22 Prnduttlon 8peraWSp Supp0es Middrq Chaiti etc. 15 50 Addltianai Generatora (3y -- 300 GeneratarFuel 66 150 Portable Toilet Rcntal 320 640 Food & Beverage YGUnMS~s feed 6 Pies, Jam, etc. 1,(J56 2,506 Ceapn CandylSnoW C6n! 250 I[eCream - 1e~ 250 Priies }or Kids Gamcs - - 200 Kids Games {aoovs} -- 3W Other ke, OernraElons, elc. 314 450 Furniture Rental -- rebtes(3C} - 300 Chelrs (250t • - 475 Entertainment 2011•Jumping Castle, CottanCandy/SnowCone 1,012 Performers 1,570 5,000 Inflatable Kids Rides (zot=} a-larei. e-Mis_ 4,A00 Festival Train - 900 Entertainment Marquee •• 2,20D Marketing & Promotion Printing & Postage _ _ _ 900 AdveAlsing - _ - _ _ _ - 8ao6ii 8ipn, Hemers 158 326 Rewei 5 50 -~~ ., __ V unteers Ctathing - 486 6Q0 Rem itlon 359 `~ t ~ ---0;717 ---~-5:2. ~ _-23.317 . _..... 6,650 Net5urplusllkflcit] ~ 4,755 1,625 33 -350 5=27 KING 8 FRANCIS 381 iCIH(3 5T W KITCHENER, 0!~ H2G 1$8 ~~ CHERRY PARK NE~GWg0URHOOb KlTCHENER ON It -• ra~eh- ee~~lio>•~ - ~JSI#iE~3-~HE~119 -• ACCOgNT ~'-• CAD COMMUNITY PLAN PLUS TD Canada Trust Tsl: 1-86b-222-3456 TTY: 1-800-3b1-1180 j Pege 1 of 2 ~ 3 CHp5 ENCLOSED NEX7 STATEMENT DATE IS DCT 31/ii MDlVTNLY AVER. CR, BAL. 531,160.71 Credits 5 400,21 MDNT~iLY MIN. HAL. 530,964.76 IfEP GOHTENT- CASH 170 ITEMS 2 UNC BATCH 0 . ~s~s ._4 .--------.-~-.----155.-15.--~-:~---._. _ y -mwn ~.nymdsw,nepddrfli#~Cc~mawwrlnlhla,bum~witl,msodty~url~sis~~hY,lati~~lryauaa36~l~~riecm~fisf Ee caeclucivsty Aoe~e4 correct exseyt !hr any arr4unt eroditad to lia eewst m error.. Aoaounn op,ed byt'['fIE '[OROAf70-D014@[ID2'I BAT76 sa2acef; tat ~+1 5-28 Proposed CPNA Operating Budget 2012 (awaiting approval) Income Donations 200 Earned Income 0 Membership Fees 65 Merchandising and Other Sales 0 Cherry Fest Silent Auction 550 Cherry Fest Ticket Sales 5,100 Cherry Fest Vendor Fees 1,500 Corn Social 60 Registration and Ticket Revenue 9,000 Government Grants 0 City of Kitchener ].5,500 Other 60 Sponsorships 1,000 Expenses Fees & Charges -10 General and Administrative Expenses 0 Insurance -850 Miscellaneous -75 Of#ice Supplies -1~.0 Staff and Volunteer Training -150 Programming 0 Community Events -5~ Cherry Festival ~ 0 entertainment -7.500 Artist Performer Expenses -5,000 Wonorariums -1,10D General Admin Expenses -900 office Supplies -100 Permits -22 Salaries -2,500 Marketing And Promotion O Advertising -320 production D Food And Beverage -3,500 generator Fuel -450 Operating Supplies -1,275 portable Toilets -~0 volunteers 0 Clothing -6DD Recognition -500 Cleanup BBQ -100 5-29 Community Garage Sale Corn Social Food And Beverage mist prizes Neighbourhood Programs Childress programs youth Drop-in equipment food and Beverage Salaries and Benefits Volunteers Recognition Total income: Tota I expenses: Difference: -50 -50 -85 -40 -zo 0 -35 -34 -250 -1aa -3,800 0 -400 33,035 -31,056 1,969 5-30 Cherry Park Neighbourhood Association 2011 Operating Budget -2011 Revenue Municipal Grants 7,750.00 Famed Revenue programming enrollment 7,000.00 Sates {at events} 2,000.00 Development - Individual Donations 550.00 Corporate Sponsorship 1,200.00 - Corporate Advertising 500.00 19,000.00 Expenses Programming venue (50.00) Instructors (5,700.00) equipment (500.00) Speciai Events - ~ (10,000.00) Community Development Community meetings' (100.00} Guest Speakers (200.00) Youth work Homework Club " Drop In (500.00) Willow Green Garden materlais " M isc (1,000:00) Insurance ($14.00) Administration Materials (50.00) Bankin i=ees 30.00 (18940.00} To#a1 surplus/deficit $ 60.00 5-31 I Kr COMMUNmf SERVICES CITY OF KITCHENER COMMUNITY GRANTS TIER 2 Previous Tier 2 Fundin~i Forlm If you received a previous Tier 2 grant, you must complete this form and submit it with your Tier 2 grant application along with all required documents. FAILURE TO 00 SO MAY RESULT l1V TFiE GRAFT REQUEST BE#NG INELIGIl3t_E, DELAYED OR REJECTED. Provide details on previous Tier 2 grants received: Year. Grant Amount: Grant Received For; 2D09 $41x0 410D 2o1a ~7oao 740a 2D1 ~ $~ooa 7044 Complete the information below for the MOST REGENT Tler 2 grant received: Program resultslevaluation: Results are the differences or changes made in a community or organization because of a program or activity. Describe the benefits provided to the community by the services, project or event for which you received a grant: (e.g. quality of life improvement, participant levels of satisfaction, improvements or expansion of services or programs, etc.) The 2411 Cherry Festival was held on July 9 from 11:OD am to 6:40 pm in Cherry Park. We had 55 vendors, artists and information booths, 7 musical bands, a martial arts demonstration, an Inflatable castle, a zumba presentation, a clown and face painting, food, cherries,cherry products a volunteer appreciation rest area, and two stages. We anticipated the need for 50 volunteers but In the end had over 54 volunteers who we recruited through word of mouth, through the volunteer action centre, local schools as we11 as from the John Howard Society. All activities were very well received. We also were fortunate to procure numerous to kind services from local businesses which in turn benefited from the flow of people Into the area. The martial arts demonstration resulted In a number of local youth signing up for lessons ... an unexpected benetlt of the festival. The event attended by over 9,700 people, served as a means to build community, to create a safer neighbourhood and to provide a safe venue for people with disabilities and people from a variety of ethnic backgrounds. The boast in social capital resulting from the day's event has been reflected in our course registration, drop•in participation and in the communication we have received from people in the neighbourhood and beyond. It provided a safe and healthy environment far all the participants. ~ . The event was to volunteers and participants alike a resounding success. Provide the number of participants andlor audience statistics: 2300 __ From what you have teamed, is there anything that you will da differently next year? (e.g. improvements that can be put in place) Im rave marketin and advertisin and build more artnershi s. 5-32 1 Financial accounting: ® Attach a final financial statement", outlining all revenues and expenditures both cash and in kind (non cash), for the services, program, event or project most recently funded through a Tier 2 grant. *If this information is already included in the budget provided with your 2012 grant application, you do not need to attach another copy. August 2011 5-33 Y N Cherry Park Neiehbourhaod Association Egecntive President -Debra Chapman Secretary -Shirley Gosseiin Treasurer -Brian Courtney Safety Committee Director -~ Phyllis Dahl Special Events Coordinator -Steve Pomery Gazden Committee Director -Ralph Gastmaier Welcome Committee -Linda Klaehn 5-34