HomeMy WebLinkAboutFCS-12-024 - 2011 Year In Review - Audit Status ReportREPORT TO:Audit Committee
DATE OF MEETING:
March 5, 2012
SUBMITTED BY: Corina Tasker, Internal Auditor, 519-741-2361
PREPARED BY:
Corina Tasker, Internal Auditor, 519-741-2361
WARD(S) INVOLVED: ALL
DATE OF REPORT: February 13, 2012
REPORT NO.:
FCS-12-024
SUBJECT:
2011 YEAR IN REVIEW – AUDIT STATUS REPORT
RECOMMENDATION:
For information only.
BACKGROUND:
The 2011 internal audit work plan was approved by the Audit Committee on March 7, 2011 and
can be referenced in report FCS-11-023.
2011 Internal Audit staffing included the following resources:
1 full time contract position – January 1 to April 30
1 part time permanent position, 20 hours per week – January 1 – December 31
REPORT:
The following table provides a summary of the Internal Audit activities during the 2011 calendar
year compared to the Audit Committee approved work plan. 81% or 13 of 16 planned activities
were completed, 2 were deferred until 2012 due to workload and resource constraints, and 1
was deemed to be no longer necessary. An additional 2 process reviews, the creation of 4 risk
registers and monitoring of 12 risk registers were completed above and beyond the approved
work plan.
Although the work plan only contained internal audit activities, work continued in the area of risk
management up until August 9, 2011 when it was transitioned into the organization. The
transition took longer than originally anticipated and therefore the internal audit work plan
suffered. Two work items were incomplete at year end and were approved to be deferred to the
2012 work plan including:
Emergency Plan comprehensive audit
Stores follow up audit
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The management expense audit was no longer necessary given the work done earlier in the
year on the purchasing card audit and 2012 work being done by accounting related to purchase
requisitions.
The following table shows the status of each of the approved work plan items as well as the
additional items completed.
TopicType of AuditStatus
Follow-up Audits:
Community Centres Follow-up audit Complete
Employee parking Follow-up audit Complete
Inventory-Stores Follow-up audit Deferred
Compliance Audits:
Purchasing cards Compliance / Controls Complete
Human Resources – hiring Controls / Compliance Complete
transparency
Field technology use ComplianceComplete
Management Expenses ComplianceNot required
Controls Audits:
Cash counts ControlsComplete
Physical Inventory Count verification Complete
Infrastructure Stimulus Funding Controls Complete
Projects
Parking division ControlsComplete
RevenueControlsComplete
Accounting controls Consultation Complete
Building Permits ControlsComplete
Comprehensive Audits:
Legislated Services Comprehensive audit Complete
Emergency Plan (internal and Comprehensive audit Deferred
external)
Ad hoc:
Confidential Investigations NoneNone
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Other Work Performed
Risk Management Creation of 4 new risk Complete
registers
Risk Management Monitoring 12 risk Complete
registers
Rental Water Heaters Process mapping Complete
Fleet – equipment review Process mapping Complete
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Work falls within the Efficient and Effective Government plan foundation area of the Strategic
Plan. The goal of Internal Audit work is to protect the City’s interests and assets through
– ensuring compliance with policy, procedures and legislation
– ensuring adequate controls are in place to protect our assets
– ensuring our operations are as efficient and effective as possible
This helps support the financial goal of long term financial stability and fiscal accountability to
our taxpayers. The work also supports the public sector leadership goal of positioning the
municipality as a leader in public sector policy, processes, and systems.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
N/A
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO, Finance and Corporate Services
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