HomeMy WebLinkAboutFCS-12-023 - T12-017 Five Standard Extended VansREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-02-08
REPORT NO.:
FCS-12-023
SUBJECT:
T12-017 – Five (5) 4,037 kg (8,900 lb) G.V.W. Standard
Extended Vans
RECOMMENDATION:
That Tender T12-017 – Five (5) 4,037 kg (8,900 lb) G.V.W. Standard Extended Vans, be
Georgian Commercial Centre, Barrie, Ontario,
awarded to at their tendered price of
$124,500., plus H.S.T. of $16,185., for a total of $140,685.
BACKGROUND:
These units will be replacing 229105, 229104, 219101, 229100 and 219102 for INS – Facilities
Management, as approved for replacement in both the 2011 and 2012 Annual Fleet Equipment
Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by sixteen (16) interested parties, and by the closing date of
February 2, 2012, six (6) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who elected to award the project to
Georgian Commercial Centre, Barrie, Ontario.
The following tenders were received:
Bid Price
Georgian Commercial Centre Barrie ON $140,685.00 *
Strickland’s Brantford Chevrolet GMC Cadillac Inc. Brantford ON $140,775.40
Stratford Motor Products Stratford ON $141,492.67
Weiland Ford Sales Ltd. Ktichener ON $147,967.85
Forbes Ford Sales Ltd. Grimsby ON $148,758.85
Waterloo Nissan Waterloo ON $164,624.05
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Georgian Commercial Centre is fair and
reasonable for a purchase of this scope and the upset limit is within the budget allowance (B)
provided for the replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Estimated Cost for this Tender
Tender T12-017 costs, including HST $ 140,685
less: HST rebate on tender (13,994)
Net Cost Being Awarded 126,691 A
Projected Costs for Additional Outfitting 35,000
Total Estimated Cost for this
Tender $ 161,691C
Budget for this Tender
Replacement of units 229105, 229104, 219101, 229100 & 219102 $ 187,000 B
Estimated Surplus/(Deficit) for this tender (B - C) $ 25,309 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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