HomeMy WebLinkAboutFCS-12-026 - Quotation Q12-012 Two Cargo VansREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-02-14
REPORT NO.:
FCS-12-026
SUBJECT:
Q12-012 – Two (2) 4,491 kg (9,900 lb) G.V.W. High Roof
Cargo Vans
RECOMMENDATION:
That Quotation Q12-012 - Two (2) 4,491 kg (9,900 lb) G.V.W. High Roof Cargo Vans, be awarded
Waterloo Nissan, Waterloo, Ontario,
to at their tendered price of $65,522.40, plus H.S.T. of
$8,517.91, for a total of $74,040.31.
BACKGROUND:
These units will replace 004420 at Fire and 313 at Utilities, as approved for replacement in the
2011 and 2012 Annual Fleet Equipment Review Meeting.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Documents were
th
downloaded by nine (9) interested parties, and by the closing date of Monday February 6,
2012, five (5) responses had been received.
Quotations were reviewed by M. Born, Manager of Fleet, who elected to award the project to
Waterloo Nissan, Waterloo, Ontario.
The following tenders were received:
Bid Price
Schlueter Chevrolet Limited Waterloo ON $ 70,059.66
Waterloo Nissan Waterloo ON $ 74,040.31 *
Humberview Inc. Toronto ON $ 75,954.08
Victoria Star Motors Kitchener ON $ 105,172.26
Mercedes-Benz Mississauga Mississauga ON $ 113,044.02
ï ··÷ ó ï
The lowest quotation submitted by Schlueter Chevrolet Ltd. was declared non-compliant.
Schlueter Chevrolet Ltd. bid a cutaway RV cube van instead of a high roof cargo van as
specified.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Waterloo Nissan
The net cost for this quotation (A) submitted by , is fair and reasonable for a
purchase of this scope and the upset limit is within the budget allowance (B) provided for the
replacement of these units.
Funding for this equipment was included in the 2011-2012 Fleet Equipment Purchases capital
budget. The estimated surplus for this quotation (D) will remain within the Equipment Reserve
Fund to fund future equipment purchases.
Quotation Q12-012
Supply and Deliver Two (2) G.V.W. High Roof Extended Cargo Vans
Estimated Cost for this Quotation
Quotation Q12-012 costs, including HST $ 74,040
Less: HST rebate on quotation (7,365)
Net Cost Being Awarded 66,676 A
Projected Costs for Additional Outfitting 20,000
Total Estimated Cost for this quotation $ 86,676 C
Budget for this Quotation
Replacement of units 004420 (Fire) & 313 (Utilities) $ 105,000 B
Estimated Surplus/(Deficit) for this quotation (B - C) $ 18,324 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ï ··÷ ó î