HomeMy WebLinkAboutFCS-12-029 - T12-023 Three Ice ResurfacersREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-02-21
REPORT NO.:
FCS-12-029
SUBJECT:
T12-023 – Three (3) Self Propelled Ice Resurfacers with a
2.66 Cu. Metre (94 Cu. Ft) Snow Tank
RECOMMENDATION:
That Tender T12-023 - Three (3) Self Propelled Ice Resurfacers with a 2.66 Cu. Metre (94 Cu.
Zamboni Company Ltd, Brantford, Ontario,
Ft) Snow Tank, be awarded to at their tendered
price of $231,397.60, plus H.S.T. of $30,081.69, for a total of $261,479.29.
BACKGROUND:
These units will replace 217500, 207500 and 800 at Arenas, as approved for replacement in
both the 2011 and 2012 Annual Fleet Equipment Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by four (4) interested parties, and by the closing date of February
16, 2012, one (1) response had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who elected to award the project to
Zamboni Company Ltd, Brantford, Ontario.
The following tenders were received:
Bid Price
Zamboni Company Ltd. Brantford ON $261,479.29 *
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Zamboni Company Ltd, is fair and reasonable for a
purchase of this scope and the upset limit is within the budget allowance (B) provided for the
replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Estimated Cost for this Tender
Tender T12-023 costs, including HST $ 261,479
less: HST rebate on tender (26,009)
Net Cost Being Awarded 235,470 A
Projected Costs for Additional Outfitting 6,000
Total Estimated Cost for this Tender $ 241,470 C
Budget for this Tender
Replacement of units 800, 207500 & 217500 $ 270,000 B
Estimated Surplus/(Deficit) for this tender (B - C) $ 28,530 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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