HomeMy WebLinkAboutFCS-12-030 - T12-018 Brock Street Road Reconstruction.pdREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 9
DATE OF REPORT: 2012-02-21
REPORT NO.:
FCS-12-030
SUBJECT:
T12-018 – Brock Street Road Reconstruction (West Avenue
to Queen Street South)
RECOMMENDATION:
That Tender T12-018 – Brock Street Road Reconstruction (West Avenue to Queen Street
Terracon Underground Ltd., Brantford, Ontario
South), be awarded to at their tendered price
of $1,050,443.40, including provisional items and contingencies of $149,725., plus H.S.T. of
$136,557.64, for a total of $1,187,001.04; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The Brock Street reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Brock Street, between Queen Street and West
Avenue, has generally reached the end of its useful life and requires full replacement. The
project scope includes the design and reconstruction of all underground services (sanitary
sewer, storm sewer and watermain) as well as sanitary and water services connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs.
Construction is expected to start at the end of April, 2012 and take approximately 4 months to
complete.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Documents were picked up by twenty-two (22) interested parties, and by
th
the closing date of Thursday, February 9, 2012, thirteen (13) tenders had been received.
ï ·ª÷ ó ï
Tenders were reviewed by L. Christensen, Engineering Graphics Technologist, who elected to
award the project to Terracon Underground Ltd., Brantford, Ontario.
The following tenders were received:
Bid Price
Terracon Underground Ltd. Brantford ON $1,187,001.04 *
J. Weber Contracting Ltd. Breslau ON $1,315,323.45
Steed and Evans Ltd. St. Clements ON $1,347,412.00
Sousa Concrete Branchton ON $1,387,788.03
Sierra Construction Woodstock ON $1,480,025.12
Network Site Services Cambridge ON $1,587,757.57
GRT Excavating Woodstock ON $1,639,058.96
Regional Sewer and Watermain Ltd. Cambridge ON $1,678,964.53
Terra-Alta Construction Ltd. Cambridge ON $1,692,197.43
Coco Paving Inc. Petersburg ON $1,790,778.10
Amico Infrastructures Woodstock ON $1,864,857.07
Euro Ex Construction Woodstock ON $1,985,387.12
Bel Air Construction Cambridge ON $2,493,545.46
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Of the estimated surplus (E) of the project, $200,000 will be transferred to the Uncommitted
Infrastructure account immediately, in order to fund potential cost overruns in other projects.
The remainder of the estimated surplus will remain within the project to potentially offset any
negative variances in future phases. Should the project remain in a surplus position upon
completion, this surplus will then be transferred to the Uncommitted Infrastructure account.
ï ·ª÷ ó î
Tender T12-018
Brock St Reconstruction
The total budget for all phases of this project is $1,672,286.00
Estimated Cost for this Phase of
Work
Tender T12-018 costs, including HST 1,187,001.04
less: HST rebate on tender (118,069.79)
Net Cost Being Awarded 1,068,931.25 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 104,304.00
Total Estimated Cost for this Phase of Work 1,173,235.25 C
Budget for this Phase of Work
Storm Water Utility 313,000.00
422,000.00
Water Utility
Sanitary Utility 626,000.00
Intensification Allowance 25,000.00
Total Budget for this Phase of Work 1,386,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 212,764.75 D
Estimated Surplus/(Deficit) from previous phases 138,286.65
Total Estimated Surplus/(Deficit) 351,051.40 E
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ï ·ª÷ ó í