HomeMy WebLinkAboutFCS-12-033 - E12-012 Geotechnical Investigation Roads Projects.REPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 1, 6, 8, 9, 10
DATE OF REPORT: 2012-02-23
REPORT NO.:
FCS-12-033
SUBJECT:
E12-012 – Consultant Services - Roads
Reconstruction/Roads Program Geotechnical
Investigation/Design/Material Testing Services
RECOMMENDATION:
That Expression of Interest E12-012 – Consultant Services – Roads Reconstruction/Roads
LVM Inc.,
Program Geotechnical Investigation/Design/Material Testing Services, be awarded to
Kitchener, Ontario
at their estimated fee of $314,019., plus H.S.T. of $40,822.47, for a total of
$354,841.47, based on a satisfactory contract being negotiated and and upset fee being
established; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The purpose of the Geotechnical Program of the Engineering Services Division is to ensure that
all aspects of surface and subsurface soil conditions are thoroughly understood prior to the start
of detailed design or final budgeting for any Capital infrastructure remediation works. This
permits adequate forewarning of any potential problems related to surface or subsurface soil
conditions that may pre-exist at these proposed work locations, and allows for adequate
mitigation strategies to be developed in relation to any potential problems that may be
discovered. Such strategies may include making appropriate allowances in necessary budget,
design, project execution, and environmental remediation at proper timeframes in the project's
life in order to appropriately deal with any such issues. Doing so removes risks that would
otherwise occur to project budget, execution, and timing at the time of construction or the
potential for the unexpected discovery of unsuitable soil conditions at that time.
A consultant is required due to the use of large, expensive highly specialized equipment. This
includes a mobile drilling rig, sample retrieval and storage facilities, and a fully outfitted and
accredited soils and material testing laboratory.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of R. Dredge, Corridor Management Technologist, B. Garcia, Engineering
Construction Inspector, S, Shah, Design Engineer and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Sixteen (16) potential bidders downloaded
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documents, and by the closing date of Tuesday January 31, 2012, ten (10) responses had
been received.
The review committee met on Wednesday February, 8th, 2012, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
th
Wednesday February, 15, 2012 to interview the shortlisted candidates. The Committee
elected to award the project to LVM Inc., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Qualifications/Expertise
Proposed Project Team
Effect of Interview
Cost of Consultant’s Fees
Variety & Quality of Disciplines In House/In Consortium
Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AMEC Environmental and Infrastructure Cambridge ON
Coffey Geotechnics Inc. Burlington ON
DBA Engineering Ltd. Cambridge ON
EXP Services Inc. Cambridge ON
Genivar Inc. Guelph ON
Golder Associates Ltd. Cambridge ON
Inspec-Sol Inc. Waterloo ON
LVM Inc. Kitchener ON
Peto MacCallum Ltd. Kitchener ON
Stantec Consulting Ltd. Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
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The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by LVM Inc. is fair and reasonable for an assignment
of this scope and the upset limit is within the budget allowance (B) provided for this phase of
work.
The estimated surplus for this phase of work (D) will remain within the project to potentially
offset any negative variances in future phases of work.
The total budget for this phase of work includes all existing available funding for the pre-design
phase of all capital projects that geotechnical work is to be conducted for 2012.
Tender E12-012
Geotechnical for 2014 Reconstruction Projects
The total budget for all phases of this project is $ 775,000.00
Estimated Cost for this Phase of Work
Tender E12-012 costs, including HST 354,841.47
less: HST rebate on tender (35,295.72)
Net Cost Being Awarded 319,545.75 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 20,000.00
Total Estimated Cost for this Phase of Work 339,545.75 C
Budget for this Phase of Work
Sanitary Funding 346,000.00
SWM Funding 150,000.00
Water Funding 234,000.00
DC 15,000.00
Fed Gas 30,000.00
Total Budget for this Phase of Work 775,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 435,454.25 D
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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