HomeMy WebLinkAboutFCS-12-034 - T12-025 Janitorial Paper ProductsREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-02-28
REPORT NO.:
FCS-12-034
SUBJECT:
T12-025 –Janitorial Paper Products
RECOMMENDATION:
Swish Maintenance Limited,
That Tender T12-025 – Janitorial Paper Products, be awarded to
Kitchener, Ontario,
at their corrected tendered price of $59,514.93, plus H.S.T. of $7,736.94,
for a total of $67,251.87, with an option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
This tender is for the supply and delivery of janitorial paper products for all City of Kitchener
buildings. The paper products are manufactured from 100% post consumable goods and have
environmental certification. Facilities Management place orders as needed and distribute it to all
City of Kitchener facilities.
Annual spend may fluctuate due to demand from user facilities.
The estimated average annual spend over the past four (4) years was $61,856.82.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by twenty-six (26) interested parties, and by the closing date of
February 23, 2012, nine (9) tenders had been received.
Tenders were reviewed by D. Mitchell, Supervisor of Custodial Services, and J. Coulter,
Supervisor of Event Operations, who elected to award the project to Swish Maintenance
Limited, Kitchener, Ontario.
ï ª··÷ ó ï
The following tenders were received:
Bid Price Adjusted Bid Price
Clean Solutions and Supplies Kitchener ON $ 39,549.90 $ 71,439.68
Swish Maintenance Limited Kitchener ON $ 67,255.79 $ 67,251.87 *
Wood Wyant Canada Inc. Mississauga ON $ 67,551.56
Flexo Products Limited Niagara Falls ON $ 71,361.87
Dominion Equipment & Chemical Kitchener ON $ 74,906.90
Superior Solutions Cambridge ON $ 76,641.97
Ralston Distributors Kitchener ON $ 78,317.78
Tenaquip Limited Laval QB $ 82,675.87
Weber Supply Company Kitchener ON $ 90,108.30 $ 90,111.57
The tenders received from Clean Solutions and Supplies, Swish Maintenance Limited, and
Weber Supply Company included mathematical errors that have been subsequently corrected.
The price for Janitorial Paper Products has decreased 2% from the previous contract.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various Facilities Management cost centres.
The estimated cost of this tender, net of HST rebates is $ 60,562.38.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ï ª··÷ ó î