HomeMy WebLinkAboutFCS-12-036 - Tender T12-014 Mill Street Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-03-05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 9
DATE OF REPORT: 2012-02-27
REPORT NO.:
FCS-12-036
SUBJECT:
T12-014 – Mill Street Reconstruction (Queen Street South to
Stirling Avenue South)
RECOMMENDATION:
That Tender T12-014 – Mill Street Reconstruction (Queen Street South to Stirling Avenue
J. Weber Contracting Ltd., Breslau, Ontario
South), be awarded to at their corrected
tendered price of $4,606,310.80, including provisional items and contingencies of $428,690.,
plus H.S.T. of $598,820.40, for a total of $5,205,131.20; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Mill Street from Queen Street
South to Stirling Avenue South. Funds for construction have been approved by Council as part
of the 2012 budget. The services were originally constructed in the 1920’s and are in need of
replacement. Standard features such as curb and gutter are discontinuous. The underground
sewers and watermain are original to the street and are in poor condition. The sewers and
watermain will be reconstructed to meet current design standards and service expectations.
The project involves the replacement of the roadway, curb and gutter and sidewalk and all
underground services and surface works.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Full funding for this project has been approved by council as part of the 2012 budget process. A
surplus is projected in the project due to lower than anticipated construction pricing. The pre-
tender estimate based on observed 2011 unit pricing is $5,805,725.20 (excludes H.S.T.).
Favorable unit pricing submitted in the low bid may be a result of the large size of the project.
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The project is scheduled to begin April 10, 2012, weather permitting, and is located within the
Ward 9 boundary.
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REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twenty-two (22) potential bidders picked up tender documents, and by the
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closing date of Thursday February 16, 2012, eight (8) tenders had been received.
Tenders were reviewed by J. Seip, Design Technologist, who elected to award the project to J.
Weber Contracting Ltd., Breslau, Ontario.
The following tenders were received:
Bid PriceAdjusted Bid Price
J. Weber Contracting Ltd. Breslau ON $5,209,797.09 $5,205,131.20*
Network Sewer & Watermain Ltd. Cambridge ON $5,248,069.53
Steed and Evans Limited St. Clements ON $5,390,100.00
Amico Infrastructures Inc. Woodstock ON $5,416,295.72
Sierra Construction Woodstock ON $5,665,440.09
Regional Sewer & Watermain Ltd. Cambridge ON $6,010,883.50
Bel-Air Excavating Cambridge ON $6,169,266.92
Terracon Underground Ltd. Brantford ON $6,641,161.86
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Of the estimated surplus (E) of the project, $700,000 will be transferred to the Uncommitted
Infrastructure account immediately, in order to fund potential cost overruns in other projects.
The remainder of the estimated surplus will remain within the project to potentially offset any
negative variances in future phases. Should the project remain in a surplus position upon
completion, this surplus will then be transferred to the Uncommitted Infrastructure account.
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Tender T12-014
Mill St Reconstruction
The total budget for all phases of this project is $6,570,134.00
Estimated Cost for this Phase of
Work
Tender T12-014 costs, including HST 5,205,131.20
less: HST rebate on tender (517,749.10)
Net Cost Being Awarded 4,687,382.10 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 378,509.00
Total Estimated Cost for this Phase of Work 5,065,891.10 C
Budget for this Phase of Work
Storm Water Utility 1,334,000.00
1,798,000.00
Water Utility
Sanitary Utility 2,668,000.00
Intensification Allowance 208,000.00
Total Budget for this Phase of Work 6,008,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 942,108.90 D
Estimated Surplus/(Deficit) from previous phases 96,827.84
Total Estimated Surplus/(Deficit) 1,038,936.74 E
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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