HomeMy WebLinkAboutFCS-12-042 - T12-030 Four Wheel Drive Tractor1
Staff Report
KI~rCx~.~T~R Finance and Corporate Services Department www.kifthenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2012-03-26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-03-07
REPORT NO.: FCS-12-042
SUBJECT: T12-030 -One (1) 86 kw (115 net hp) Four Wheel Drive
Tractor complete with Mounted Flail Mowing System with Two
1,905 mm (75") Hydraulically Driven Wing Mowers and One
2,590 mm (102") PTO Driven Rear Unit
RECOMMENDATION:
That Tender T12-030 -One (1) 86 kw (115 net hp) Four Wheel Drive Tractor complete with
Mounted Flail Mowing System with Two 1,905 mm (75") Hydraulically Driven Wng Mowers and
One 2,590 mm (102") PTO Driven Rear Unit, be awarded to Coleman Equipment Inc., New
Dundee, Ontario, at their tendered price of $102,806. (Item is H.S.T. exempt).
BACKGROUND:
This unit will replace 996396 for INS -Operations, as approved for replacement in the 2011
Annual Fleet Equipment Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by eleven (11) interested parties, and by the closing date of
March 1, 2012, five (5) responses had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who elected to award the project to
Coleman Equipment Inc, New Dundee, Ontario.
The following tenders were received:
Coleman Equipment Inc
Premier Equipment Ltd.
Cubex Ltd.
Ayr Turf & Trac Ltd.
Connect Equipment
New Dundee ON
Ayr ON
Brantford ON
Ayr ON
Kitchener ON
Bid Price
$102,806.00
$120,652.65
$131,720.71
$136, 956.00
$145,205.00
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Coleman Equipment Inc, is fair and reasonable for
a purchase of this scope and the upset limit is within the budget allowance (B) provided for the
replacement of these units.
Funding for this equipment was included in the 2011 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Tender T12-030
Supply and Install Four Wheel Drive Tractor Flail Mower (one unit)
Estimated Cost for this Tender
Tender T12-030 costs (no HST charged)
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this
Tender
$ 102,806
102,806 A
3,000
$ 105,806 C
Budget for this Tender
Replacement of unit 996396 for INS -Operations
Estimated Surplus/(Deficit) for this tender (B - C)
COMMUNITY ENGAGEMENT:
Not applicable
$ 130,000 B
$ 24,194 D
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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