HomeMy WebLinkAboutFCS-12-044 - T12-022 CCTV Inspections1
KITC;H~.N~.R
Staff Report
finance and Corporate Ser~rices Department
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REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2012-03-26
Larry Gordon, Director of Supply Services, 2214
Larry Gordon, Director of Supply Services
2012-03-09
FCS-12-044
T12-022 -Closed Circuit T.V. Inspection of Gravity Sewers
That Tender T12-022 -Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to Benko
Sewer Service (a division of Badger Daylighting Inc.), London, Ontario at their tendered
price of $274,078.08, including provisional items and contingencies of $15,000., plus H.S.T. of
$35,630.15, for a total of $309,708.23; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The City Of Kitchener has operated an annual program of sanitary sewer inspection using
CCTV methods and equipment since 1997. This inspection process collects and records
information about the current condition and performance of the City's sanitary and storm sewer
network. This information is then used in assessing and prioritizing future maintenance
programs, rehabilitation programs, and reconstruction projects for the City's sanitary sewer
system. Without this information, the selection and prioritization process for these works would
have to be completed with little or no understanding of the actual conditions of the sewer
network, which would be considered a very undesirable methodology for such processes. This
inspection process is of high value in this regard, as it is the only reliable, accurate, and
economically feasible method of observing and recording the conditions of the sewer network
for later analysis.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Documents were picked up by eleven (11) interested parties, and by the
closing date of Thursday, March 1St, 2012, three (3) tenders had been received.
The tenders were reviewed by C. Leishman, Asset Management Technician, who elected to
award the project to Benko Sewer Service (a division of Badger Daylighting Inc.), London,
Ontario.
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The following tenders were received:
Bid Price
Benko Sewer Service London ON $309,708.23
Veolia ES Canada Industrial Services Inc. Pickering ON $354,037.61
Capital Sewer Service Inc. Hamilton ON $498,334.06
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The estimated surplus (E) will remain within the project to potentially offset any negative variances in
the future.
Tender T12-022
CCTV Inspection of Gravity Sewers
The total budget for all phases of this project is $ 300,000.00
Estimated Cost for this Phase of
Work
Tender T12-022 costs, including HST 309,708.23
less: HST rebate on tender (30,806.36)
Net Cost Being Awarded 278,901.87 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 10,000.00
Total Estimated Cost for this Phase of Work 288,901.87 C
Budget for this Phase of Work
Sanitary Utility
Storm Water Utility
215,000.00
85,000.00
Total Budget for this Phase of Work
Estimated Surplus/(Deficit) for this Phase of Work (B - C)
Balance in account, net of
encumbrances
Estimated Surplus/(Deficit)
300,000.00 B
11,098.13 D
62,955.28
74,053.41 E
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COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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