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HomeMy WebLinkAboutCouncil - 2012-03-26 COUNCIL MINUTES MARCH 26, 2012 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. Councillor Z. Janecki was in attendance for part of the meeting. The meeting began with the singing of “O Canada” by the Rockway Entertainers. On motion by Councillor P. Singh the minutes of the regular meeting held March 5, 2012 and special meetings held March 5 & 19, 2012, as mailed to the Mayor and Councillors, were accepted. COMMUNICATIONS REFERRED DIRECTLY TO FILE – NIL The following individuals were recognized for serving on special Committees and Boards as appointed by City Council. An Award of Merit is given for service in excess of 5 years and a Certificate of Service is given for service up to 5 years. Recipients personally received their awards presented by Mayor C. Zehr. Len Carter – Award of Merit Jasminka Klacar – Certificate of Service The following recipients were unable to attend to receive their Certificates of Service: Mary Bales and Astrid Kropp. Councillor K. Galloway presented the Greater K-W & Area Chamber of Commerce Business Excellence Award for Integration recently won by the City of Kitchener. She thanked staff for their contributions toward the City receiving this award, particularly the work of Ms. S. Adams, Director of Strategic Planning and Innovation, and Ms. S. Weare, Strategic Planning Associate. Ms. V. Machado, Business Development Officer, provided an update on the Manufacturing Innovation Network (MIN) and requested that a staff representative be appointed to the Board of Directors as outlined in Chief Administrator’s Office report CAO-12-014 (R. Regier), which was listed as Item B.4 on the Committee of the Whole agenda. Moved by Councillor K. Galloway Seconded by Councillor P. Singh “That the Executive Director of Economic Development or designate be appointed as the City of Kitchener representative on the Manufacturing Innovation Network (MIN) Board of Directors.” Carried. Ms. J. Ouellette, Facilitator of Volunteer Resources, presented an overview of Earth Day 2012 celebrations, as outlined in Community Services Department report CSD-12-057 (M. Hildebrand). She highlighted planned events geared toward community spring cleaning and litter pickups. She noted that the City will once again be participating in ‘Earth Hour’ on March 31, 2012, to raise awareness to climate change and encouraged everyone to turn off their lights for one hour during the nd evening. Ms. Ouellette advised that Earth Day 2012 will be officially celebrated on April 22 and encouraged people to take part in the “I will, if you will” environmental challenge to adopt an earth- friendly initiative. Mayor C. Zehr issued his own Earth Day challenge to residents to submit to the City’s Earth Day website a list of the environmental activities that they currently undertake. He stated that the winner would be drawn at random and invited to tour the new solar roof installed at the Kitchener Operations Facility, which will be followed by lunch with the Mayor. Ms. J. Ouellette as well as Ms. K. Zettler, Volunteer Resources & Community Engagement, announced National Volunteer Week to take place April 15 - 21, 2012 in celebration of Canadian volunteers under the theme "Volunteers - Stars of Our Community.” Ms. Ouellette provided an overview of community events and promotions, including a video entitled "The Value of Volunteers" showcasing how Council, the Corporation, as well as participants and parents appreciate the work of volunteers and / or the opportunity to volunteer. COUNCIL MINUTES MARCH 26, 2012 80CITY OF KITCHENER - - Mr. Shawn Callon, Waterloo Region District School Board (WRDSB), was in attendance regarding the portion of City-owned parkland located on Parkvale Drive to be declared surplus and sold to the School Board, as listed under Clause 8 of the Community and Infrastructure Services Committee report. He displayed the site plan for the subject property, indicating that the School Board is requesting to purchase the subject lands to facilitate an egress driveway for a future school site. Councillor K. Galloway advised that since the March 19, 2012 Community and Infrastructure Committee meeting, she had an opportunity to meet with representatives from the WRDSB to review the proposed site plan. She added that based on the areas topography, the subject park lands provide the only viable means of accommodating the proposed driveway. In addition, the existing paved pathway currently acts as a maintenance road and severing off this portion of the parkland would not impact the enjoyment of the Park. Accordingly, her concerns regarding the proposed sale have been alleviated. In response to questions, Mr. Callon advised that drop off / pick up along the proposed driveway would most likely be limited to only kindergarten students. He noted that using these lands as an egress route for the future elementary school provides for improved circulation within the site; thereby increasing public safety. Moved by Councillor K. Galloway Seconded by Councillor S. Davey “That Clause 8 of the Community and Infrastructure Services Committee report of this date, be adopted.” Carried. Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tenders listed on the Committee of the Whole agenda. Moved by Councillor B. Ioannidis Seconded by Councillor B. Vrbanovic Marks Supply, “That Tender T12-026 – Steel Pipe, BMI & Brass Fittings, be awarded to Kitchener, Ontario, at their tendered price of $49,266.57, plus H.S.T. of $6,404.65, for a total of $55,671.22, with an option to renew for two (2) additional twelve (12) month terms.” - and - “That Tender T12-030 - One (1) 86 kw (115 net hp) Four Wheel Drive Tractor complete with Mounted Flail Mowing System with Two 1,905 mm (75”) Hydraulically Driven Wing Mowers and Coleman Equipment Inc., New One 2,590 mm (102”) PTO Driven Rear Unit, be awarded to Dundee, Ontario, at their tendered price of $102,806. (Item is H.S.T. exempt).” - and - “That Tender T12-022 – Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to Benko Sewer Service (a division of Badger Daylighting Inc.), London, Ontario at their tendered price of $274,078.08, including provisional items and contingencies of $15,000., plus H.S.T. of $35,630.15, for a total of $309,708.23; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” - and - “That Tender T12-019 – Halls Lane (Victoria St to Gaukel St and Benton St to Eby St) Road Sierra Construction (Woodstock) Ltd., Woodstock, Ontario Reconstruction, be awarded to at their corrected tendered price of $7,065,697.08, including provisional items and contingencies of $1,158,406.25, plus H.S.T. of $918,540.62, for a total of $7,984,237.70; and further, Pecuniary Interest and Abstention: COUNCIL MINUTES MARCH 26, 2012 81CITY OF KITCHENER - - That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” - and - TriCity Readymix, Kitchener, “That Tender T12-020 – Ready Mix Concrete, be awarded to Ontario, at their tendered price of $336,896.25, plus H.S.T. of $43,796.51, for a total of $380,692.76, with an option to renew for two (2) additional twelve (12) month terms.” - and - “That Tender T12-009 – Duke & Ontario Street Parking Garage 2012 Rehabilitation Program Canadian Construction Controls Ltd., Breslau, Ontario be awarded to at their tendered price of $1,117,560. including provisional items and contingencies of $150,000., plus H.S.T. of $145,282.80, for a total of $1,262,842.80; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” Carried. Moved by Councillor B. Ioannidis Seconded by Councillor B. Vrbanovic E&E Seegmiller “That Tender T12-002 – Road and Surface Construction be awarded to Limited, Kitchener, Ontario at their tendered price of $3,452,213., including provisional items and contingencies of $295,705., plus H.S.T. of $448,787.69, for a total of $3,901,000.69; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.” Carried. Recorded Pecuniary Interest and Abstention: Councillor S. Davey as he owns property on one of the roads that will undergo re-surfacing. Moved by Councillor K. Galloway Seconded by Councillor B. Ioannidis “That the report of the Community and Infrastructure Services Committee be adopted.” Councillor S. Davey expressed concerns with respect to Clause 10 of the report, suggesting that parameters should be established to guide Compass Kitchener’s community engagement process on the potential reallocation of Local Environmental Action Fund (LEAF) funding. Mr. J. Willmer, Deputy CAO - Community Services, advised when this matter was considered in January 2012, staff brought forward a report recommending the discontinuation of the LEAF program and using the uncommitted funds toward items such as combating the Emerald Ash Borer as well as specified park and trail projects. He added that staff was directed to undertake public consultations to identify the community’s priorities for this funding. Given that staff had provided a recommendation, it was felt that if they were to facilitate the community engagement it may be perceived as having a bias in favour of those options. He stated that in order to provide for an impartial process, Compass Kitchener agreed to facilitate the community engagement. Mr. Willmer indicated that through discussions with members of Compass Kitchener, three other options, in addition to staffs’ original recommendation, were proposed, being: purchasing land in Hidden Valley; continuing with LEAF; and, any other priorities the public may propose within the original objectives of the LEAF program. Concerns were expressed regarding the inclusion of purchasing land in Hidden Valley as one of the options; particularly since a LEAF application on that issue had been previously refused by Council. Mr. Willmer indicated that members of Compass Kitchener felt this issue would inevitably be put forward as an option. He confirmed that detailed background information would be provided as part COUNCIL MINUTES MARCH 26, 2012 82CITY OF KITCHENER - - of the public consultation process, outlining the various aspects / implications associated with each option. Councillor J. Gazzola expressed concerns with regard to Clause 12 of the Committee report. He advised that while he supported Paragraph 1 pertaining to the continued operation of the golf courses using a blended model, he was not in support of the proposed $1M transfer from the Tax Stabilization Reserve Fund (TSRF) to the Golf Stabilization Reserve Fund. He suggested that the existing accumulated golf deficit is not solely due to the increased dividend taken out of golf, and could be attributed to bad weather as well as the downturn in the economy. He indicated that he would prefer to see Kitchener Golf develop a long-term vision prior to considering any transfers out of the TSRF. Councillor Y. Fernandes commented on the seemingly lax restrictions that are currently in place for using the TSRF following Council’s annual budget deliberation process. She noted that the proposed transfer to golf would only leave $1.7M in the TSRF and expressed concerns with decreasing the existing balance of that Fund for the benefit of a select portion of the community. Councillor Z. Janecki entered the meeting at this time. A motion was brought forward by Councillor Y. Fernandes to amend Paragraph 2 of Clause 12 to reduce the transfer from the TSRF to the Golf Stabilization Reserve Fund from $1M to $500,000. In response to questions, Mr. D. Chapman, Deputy CAO - Finance & Corporate Services, advised that the accumulated deficit for golf is in addition to the debenture payments and could be retired by 2034 if the $1M is transferred to the Golf Stabilization Reserve Fund. He indicated that reducing the transfer amount would further extend the final re-payment date and would not provide the City’s golf operations with a reasonable timeframe to return to a position of financial viability. He further advised that the “level playing field agreement” requires a dividend equivalent to the notional value of property and income taxes be paid to the City annually. He noted the agreement was entered into as part of the withdrawal of the Ontario Municipal Board (OMB) appeal to the Doon Valley Golf Course expansion. He confirmed that over the past 15 years, dividends totaling $3.7M have been paid by the golf courses to the tax base; which exceeded the required base dividend by approximately $1M. LOST Councillor Fernandes’ amendment was voted on and on a recorded vote with Councillors Y. Fernandes, D. Glenn-Graham and B. Ioannidis voting in favour; and, Mayor C. Zehr and Councillors S. Davey, P. Singh, Z. Janecki, J. Gazzola, F. Etherington, B. Vrbanovic and K. Galloway voting in opposition. The Community and Infrastructure Services Committee report was then voted on Clause by Clause. Dealt with under Delegations and Clause 8 - Carried. Carried, on a recorded vote. Clause 10 - In Favour: Mayor C. Zehr and Councillors B. Vrbanovic, B. Ioannidis, K. Galloway, F. Etherington, D. Glenn-Graham, J. Gazzola and Y. Fernandes Contra : Councillors S. Davey and P. Singh Absent: Councillor Z. Janecki Clause 12 – voted on in two separate parts on a recorded vote: Carried Unanimously Paragraph 1 - Carried Paragraph 2 - In Favour: Mayor C. Zehr and Councillors S. Davey, P. Singh, K. Galloway, F. Etherington and B. Vrbanovic COUNCIL MINUTES MARCH 26, 2012 83CITY OF KITCHENER - - Contra : Councillor Y. Fernandes, B. Ioannidis, D. Glenn-Graham, Z. Janecki and J. Gazzola Motion Carried. Carried. Balance of report – Moved by Councillor S. Davey Seconded by Councillor P. Singh “That the report of the Finance and Corporate Services Committee be adopted.” In response to questions regarding the proposed replacement of the existing Customer Information System (CIS) billing program listed under Clause 2 of the Committee report, Mr. D. Chapman advised that the possibility of outsourcing the gas billing portion of the utility bill to a third-party company would be examined as part of the Business Case being developed on this matter. Carried. The report of the Finance and Corporate Services Committee was then voted on and Moved by Councillor Y. Fernandes Seconded by Councillor K. Galloway “That the report of the Audit Committee be adopted.” Carried. Moved by Councillor Z. Janecki Seconded by Councillor J. Gazzola “That the report of Heritage Kitchener be adopted.” Carried. Councillor K. Galloway requested that a report be provided reviewing the City’s overnight parking regulations, to examine why those regulations were originally enacted as well as various options for moving forward; such as an exemption call-in system similar to what is in place in the City of Waterloo; and, examining the possibility of boulevard parking. She noted that this should also recognize the continued need for winter parking regulations, suggesting Operations staff should be consulted. She stated that in her Ward, a number of new lots are quite narrow, which has created difficulties for property owners trying to accommodate overnight guests. She added that Enforcement staff has indicated that they could provide the requested report by September 2012. Councillor Y. Fernandes questioned if the proposed exemption would apply City-wide, expressing concerns with the affect this may have on certain areas of the City with a high concentration of students. Councillor Galloway advised that the intent would be to have this apply to the entire City; however, the staff report might propose that it should only be applied to certain areas. It was suggested that these concerns could be raised with staff as they develop the proposed report. At the request of Councillor S. Davey, it was agreed to also request staff to examine the length of time a vehicle is permitted to park on the street. He noted as an example someone attending a Kitchener Rangers game, which may run longer than the three-hour timeframe that a vehicle is currently permitted to park on certain streets. Moved by Councillor K. Galloway Seconded by Councillor P. Singh “That staff be directed to provide a report to the September 24, 2012 Community and Infrastructure Services Committee meeting to review the City’s overnight parking regulations, examining why those regulations were originally enacted as well as various options for moving forward and the length of time allocated for temporary street parking.” Carried. COUNCIL MINUTES MARCH 26, 2012 84CITY OF KITCHENER - - Councillor Y. Fernandes requested that a review be undertaken of the Tax Stabilization Reserve Fund (TSRF) policy to examine possible changes around how that Fund can be used following Council’s annual budget deliberation process. Mr. D. Chapman advised that staff are currently in the process of reviewing a number of the City’s Financial Policies, including the TSRF, and anticipate providing a report on this matter to a future Finance and Corporate Services Committee meeting. Councillor B. Vrbanovic requested that staff review the City’s Open Air Burning policy with Kitchener Fire Services, Corporate Call Centre and By-law Enforcement staff, as well as the Waterloo Regional Police Services to ensure there is consistency in how that policy is being applied. Councillor J. Gazzola gave notice that he would be introducing a motion at the April 23, 2012 Council meeting to require staff to provide monthly financial summary reports to Council. Mr. Chapman suggested that staff could provide a report to the April 16, 2012 Finance and Corporate Services Committee meeting with an analysis of the implications related to the provision of monthly financial summary reports. At the request of Councillor Fernandes, Mr. Chapman agreed to also examine and report back on the possibility of providing financial reports on a quarterly basis. Council agreed to the request of Mr. R. Gosse, City Clerk, to add one additional by-law for three readings this date, being a by-law to correct a numbering error in Zoning By-law 2011-124 passed on August 29, 2011 relating to 313 and 319 Highland Road West. Moved by Councillor F. Etherington Seconded by Councillor S. Davey “That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes as to prohibit parking thereon. (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (d) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding By-law Enforcement. (e) Being a by-law to amend Chapter 101 of the City of Kitchener Municipal Code with respect to Appointment of Staff. (f) Being a by-law to amend Chapter 115 of the City of Kitchener Municipal Code with respect to the Corporate Leadership Team. (g) To confirm all actions and proceedings of the Council. (h) Being a by-law to amend By-law 2011-124, which amends the Zoning By-law for the City of Kitchener – Bozena Sikorski and Jadef Investments Ltd. – Highland Road West. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor P. Singh as Chair. On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. COUNCIL MINUTES MARCH 26, 2012 85CITY OF KITCHENER - - Moved by Councillor P. Singh Seconded by Councillor B. Vrbanovic “That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed.” Carried. Moved by Councillor F. Etherington Seconded by Councillor S. Davey “That the by-laws be given third reading, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes as to prohibit parking thereon. (By-law No. 2012-038) (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law No. 2012-039) (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law No 2012-040) (d) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding By-law Enforcement. (By-law No. 2012-041) (e) Being a by-law to amend Chapter 101 of the City of Kitchener Municipal Code with respect to Appointment of Staff. (By-law No. 2012-042) (f) Being a by-law to amend Chapter 115 of the City of Kitchener Municipal Code with respect to the Corporate Leadership Team. (By-law No. 2012-043) (g) To confirm all actions and proceedings of the Council. (By-law No. 2012-044) (h) Being a by-law to amend By-law 2011-124, which amends the Zoning By-law for the City of Kitchener – Bozena Sikorski and Jadef Investments Ltd. – Highland Road West. (By-law No. 2012-045) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 10:05 p.m. MAYOR CLERK COUNCIL MINUTES MARCH 26, 2012 86CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – 1. That Demolition Control Application DC12/01/H/MV requesting permission to demolish one (1) single detached dwelling located at 139 Huber Street, owned by Michael O’Neill, be approved with the following conditions: 1) That the owner obtains a building permit for the proposed residential dwelling unit; and, That upon satisfaction of Condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: “In the event that construction of the new dwelling unit is not substantially complete within 2-years of the date of issuance of the demolition permit, the City Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000. for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued.” 2. That By-law 2011-124 be amended by correcting “Special Provision Regulation 472R” to “Special Provision 572R”; and further, That Map No.1 dated August 19, 2011 attached to By-law 2011-124, be replaced with Map No. 1, dated February 24, 2012, attached as Appendix B to Community Services Department report CSD-12-039. 3. That stopping be prohibited between the hours of 8:00 a.m. to 6:00 p.m. on both sides of Sheldon Avenue South from King Street East to Charles Street East; and further, That the Uniform Traffic By-law be amended accordingly. 4. That parking be prohibited at anytime on the west side of Dane Street from a point 22 metres north of Crescent Street to a point 21 metres north thereof; and, That parking be prohibited at anytime on the west side of Dane Street from a point 124 metres north of Crescent Street to a point 20 metres north thereof; and further, That the Uniform Traffic By-law be amended accordingly. 5. That Vesna Pavkovic be appointed to the Safe & Healthy Community Advisory Committee (Community-At-Large representative) for the term ending November 30, 2012. 6. That the Ministry of Transportation of Ontario (MTO) and its contractor(s) be exempt from the provisions of Chapter 450 (Noise) of the City of Kitchener Municipal Code, Article 6 (Construction Work), during the Highway 7/8 (Courtland Avenue to 1 km west of Fischer- Hallman Road) reconstruction and widening project in the City of Kitchener, between the hours of 7:00 p.m. and 7:00 a.m. for the period March 7, 2012 to June 30, 2015. 7. That the Ministry of Transportation of Ontario (MTO) and its contractor(s) be exempt from the provisions of Chapter 450 (Noise) of the City of Kitchener Municipal Code, Article 6 (Construction Work) during the Highway 401 and Homer Watson Boulevard resurfacing in the City of Kitchener, between the hours of 7:00 p.m. and 7:00 a.m. for the period May 1, 2012 to October 31, 2012. 8. That the portion of park land located on Parkvale Drive, in the City of Kitchener, owned by the Corporation of the City of Kitchener, described as a portion of Registered Plan 58M-338 Block 422, marked on Appendix “A” to Infrastructure Services Department report INS-12-029, to be described pursuant to a Reference Plan yet to be prepared (the “Lands”), be declared surplus for the purpose of City ownership and sold to the Waterloo Region District School Board, the owner of the abutting property at 130 Woodbine Avenue reserving an easement for the City’s benefit over the Lands for utilities and overland flow; and, COUNCIL MINUTES MARCH 26, 2012 87CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – (CONT’D) 8. (Cont’d) That the Mayor and Clerk be authorized to execute an Agreement of Purchase and Sale with the Waterloo Region District School Board, for the conveyance of said Lands at fair market value as determined by the City’s Real Estate Service Provider and agreed upon by the School Board; said agreement to be to the satisfaction of the City Solicitor; and further, That the Mayor and Clerk be authorized to execute the necessary documentation, satisfactory to the City Solicitor, to effect the conveyance of the Lands. (Dealt with under Delegations and Carried) 9. That the 2011 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg170/03 Schedule 22 of the Safe Drinking Water Act; and, That the 2011 City of Waterloo Drinking Water Summary Report be received for information as required by O.Reg170/03 Schedule 22 of the Safe Drinking Water Act; and, That the six 2011 Region of Waterloo Annual Water Quality Reports (Strange St. Well Supply System, Well K34, Mannheim Water Treatment Plant and Pumping Station, Greenbrook Well Supply System, Woolners Well Supply and the Parkway Well Supply System) be received for information as required by O.Reg170/03 Schedule 22 of the Safe Drinking Water Act; and further, That the City of Kitchener provide a copy of the Summary Drinking Water Report to the Township of Woolwich as required by Schedule 22 of O.Reg.170/03. 10. That Compass Kitchener lead the community engagement process regarding options for the potential reallocation of Local Environmental Action Fund (LEAF) funding, as generally outlined in Chief Administrator’s Office report CAO-12-011, and report back to Standing Committee of Council by September 10, 2012. (Carried, on a recorded vote) 11. That the Schneider Creek Remediation - Class Environmental Assessment Addendum report prepared by AECOM, dated March 2012, be received; and further, That a Notice of Filing of an Addendum for Review be issued and the Schneider Creek Remediation Class Environmental Assessment Addendum report be placed on the public record for 30 calendar days, in accordance with the requirements of the Class Environmental Assessment for Remedial Flood and Erosion Control Projects. 12. That staff be directed to continue to operate the golf courses using a blended model which includes self operation of the course maintenance and administration, a management contract for the pro and pro shop, and a concession lease for the golf academy and food & beverage functions; and further, That dividends paid by the golf courses to the tax base in excess of the City’s minimum requirements (amounting to $1 million) be transferred from the Tax Stabilization Reserve Fund to the Golf Stabilization Reserve Fund to reduce the accumulated deficit in golf. (Carried, on a recorded vote) COUNCIL MINUTES MARCH 26, 2012 88CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – 1. That in conjunction with K-W Oktoberfest and its associated activities, the period October 5- 13, 2012 inclusive, be declared a Civic Celebration; and further, That K-W Oktoberfest Inc. be granted a Temporary Retail Market Licence, provided that the necessary licence, including Health and Fire approvals, is obtained. 2. That staff be directed to continue to pursue the acquisition of the SAP Customer Relationship & Billing (CR&B) solution to replace the existing Customer Information System (CIS); and further, That staff be directed to issue an Expression of Interest for a business requirements discovery and solution scoping engagement to deliver a detailed business design document and the technical specifications of an SAP CR&B solution that meets the City’s requirements, and to establish a detailed budget for implementation. AUDIT COMMITTEE – 1. That staff be directed to bring forward any proposed changes to Human Resources Policy II- 110 (Employment of Relatives of Staff Members and Elected Officials), resulting from review of the audit recommendations outlined in Finance and Corporate Services Department report FCS-12-025. HERITAGE KITCHENER – 1. That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2012-V-002 be approved to permit the replacement of the front porch at 11 Roy Street in accordance with the plans and supporting information submitted with the application subject to the following conditions: 1. That the final building permit drawings be reviewed and approved by Heritage Planning staff prior to the issuance of a building permit; and, 2. That the bricks required to complete the reconstruction of the brick piers be reviewed and approved by heritage planning staff prior to the issuance of a building permit . 2. That pursuant to Section 27 of the Ontario Heritage Act, the following properties be listed on the Municipal Heritage Register as non-designated properties of cultural heritage value or interest, in accordance with the Statements of Significance attached as Appendix 'A' to Community Services Department report CSD-12-036: ? 56 Duke Street West; ? 432 Plains Road; ? 72 Victoria Street South; ? 41 Weber Street West; and, ? 73 Young Street. 3. That pursuant to Section 27 of the Ontario Heritage Act, the property municipally addressed 20 Weber Street East be listed on the Municipal Heritage Register as a non-designated property of cultural heritage value or interest in accordance with the Statement of Significance, attached as Appendix ‘A’ to Community Services Department report CSD-12-036 as revised to provide the following modified list of heritage attributes: all elevations of the building; flat roof and roofline; windows and window openings; boomerang plan with two rectangular wings set at an angle of 42 degrees; precast concrete cladding; main entrance, including door and door opening, with concrete parabolic arch influenced by the Conestoga Wagon; date stone; signs at each end of the building that read "County of Waterloo Court House“; and front courtyard landscaping. COUNCIL MINUTES MARCH 26, 2012 89CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL HERITAGE KITCHENER – (CONT’D) 4. That pursuant to Section 27 of the Ontario Heritage Act, the property municipally addressed 48 Ontario Street North (former Bell Telephone Co. / Canadian Legion) be listed on the Municipal Heritage Register as a non-designated property of cultural heritage value or interest in accordance with the Statement of Significance, attached as Appendix ‘B’ to Development and Technical Services Department report DTS-05-199. COUNCIL MINUTES MARCH 26, 2012 90CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations. 2. FCS-12-046 – Revised Council Policy I-590 (Grant Program – Community Environmental Improvement) Council considered Finance and Corporate Services Department report FCS-12-046 (D. Saunderson), dated March 16, 2012. It was resolved: “That Council Policy I-590 (Grant Program – Community Environmental Improvement) be repealed and replaced with the revised Council Policy I-590, as attached to Finance and Corporate Service Report FCS-12-046.” 3.CAO-12-015 – Lease for City Hall Retail Space Council considered Chief Administrator’s Office report CAO-12-015 (R. Regier), dated March 20, 2012. It was resolved: “That the Mayor and Clerk be authorized to execute a lease agreement with the Regional Municipality of Waterloo, to lease the City Hall retail unit located at 220 King Street West on an interim basis, said lease to be to the satisfaction of the City Solicitor.” 4.CAO-12-014 – Staff Appointment – Manufacturing Innovation Network Advisory Board Dealt with under Delegations. 5.FCS-12-050 – 2011 Statement of Remuneration and Expenses Council considered Finance and Corporate Services Department report FCS-12-050 (L. Dueck), dated March 26, 2012.