Loading...
HomeMy WebLinkAboutLibrary - 2012-03-211 2. 12-15.. . KPI~ KITCHENER PUBLIC LIBRARY CALL TO ORDER MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:00 pan. on Wednesday, March 21, 2012, by the Chair, Mr. Dan Carli, in the Caucus Room at City Hall. TRUSTEES PRESENT Ms. Jennifer Ball, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Ms. Lynn Gazzola, Mr. Bruce MacNeil, Mr. David Sterritt, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Sabina Franzen, Ms. Gloria Grigas. REGRETS Ms. Lesa Balch, Councillor Kelly Galloway, Ms. Jacqueline McLaren, Ms. Ann Wood. AGENDA REVIEW On motion by Ms. Lynn Gazzola and seconded by Mr. Wayne Buchholtz, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary /conflict of interest declarations. Kitchener Public Library Board 2 March 21, 2012 3. MINUTES of the Board Meeting of February 15, 2012. 12-16... On motion by Mr. Tim Blundon and seconded by Mr. David Sterritt, it was RESOLVED that the Minutes of the Board Meeting of February 15, 2012, be adopted. CARRIED 4. BUSINESS ARISING None. 5. I. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Mr. Dan Carli, Mr. Bruce MacNeil, Mr. Wayne Bucl~lloltz and three KPL staff will be attending the Mayor's State of the City address on Friday, March 30 at City Hall. Board Training Needs The Executive Committee proposed the following suggestions for providing continued training to the Library Board: 1) Theme: "Why KPL Matters" -this would involve in house trainng by KPL staff highlighting specific services and their value to help Board members in their advocacv efforts. 2) Theme: Strategic planning - engage a plamling consultant to review purpose, value, how strategic planning fits in with other Board and KPL activities. This would prepare Board members for next year's planning process. 3) Theme: "Building Credibility and Value in the Municipal Environment" - this was a session given at the OLA Super Conference by an employee of the Southern Ontario Library Service (SOLS). It addresses positioning the library in the municipal context so would align with the Board's focus on advocacy. SOLS is available to make this presentation at a future Library Board meeting. Any additional input from the Library Board is appreciated and should be forwarded to Mr. Dan Carli. Kitchener Public Library Board 3 March 21, 2012 Board's 2012 Objectives/Work Plan Continuing to make the community and Council aware of KPL's value to the conununity and the building of support for KPL's central library operating budget will be a priority for the Library Board. Various opportunities to promote KPL throughout the year were reviewed by the Board. Conunittee Appoinhnents The Chair thanked Mr. Tim Blundon for accepting the position of Chair of the ad hoc Fundraising Conunittee. A final list of the various Continittees and its members will be confirmed with the Board. 5-Year Volunteer Recognition Mr. Dan Carli congratulated Ms. Lylul Gazzola and Mr. Mike Farwell for their 5 years of service with the Library Board. In-Camera HR Matter 12-17... On motion by Mr. Bruce MacNeil and seconded by Mr. Tim Blundon, it was RESOLVED to move the meeting ill-camera to discuss a confidential human relations matter. CARRIED 12-18... On motion by Ms. Jeiulifer Ball and seconded by Councillor Berry Vrbanovic it was RESOLVED that the in-camera session be concluded. CARRIED CEO Performance Review 12-19... On motion by Councillor Berry Vrbanovic and seconded by Mr. Wayne Buchholtz, it was RESOLVED to accept the CEO's performance review. CARRIED (b) Facilities Planning & Building Conunittee Central Library Project Update Mr. Farwell reported that the walls for the Queen Street ramp are being formed and poured. Formwork has started for the library and work will continence to he in the structure of the new and existing library. Kitchener Public Library Board 4 March 21, 2012 Ms. Sonia Lewis noted that photos of t11e project are updated regularly on the KPL website. (c) Finance Committee Tanuarv 2012 Financial Statement 12-20... On motion by Ms. Lynn Gazzola and seconded by Ms. Jeiufer Ball, it was RESOLVED to accept the revised January 2012 Financial Statement, as printed. CARRIED Februarv 2012 Financial Statement 12-21... On motion by Ms. Lynn Gazzola and seconded by Mr. Mike Farwell, it was RESOLVED to accept the February 2012 Financial Statement, as printed. CARRIED 2011 Audited Statements Ms. Lynn Gazzola provided a detailed review of the auditor's report. 12-22... On motion by Ms. Lynn Gazzola and seconded by Mr. Bruce MacNeil, it was RESOLVED to accept the 2011 Audited Financial Statements, as printed. CARRIED (d) Fundraising ad hoc Conunittee Updates Mr. Wayne Buchholtz provided a progress update of the Fundraising campaign to date. The 2011 Donor Report will be distributed in early April. Plans for the 2012 Volunteer and Donor Appreciation event are underway. Board attendance is greatly appreciated on June 14. A broader launch of the Fundraising campaign to the conununity is planned for June 2012. (e) Public Service & Policv Conunittee Mr. Wayne Buchholtz confirmed that the Committee's 2012 work plan will include a review of the Board bylaws and establishment of the strategic planning process. The Committee members will meet in June and September. Kitchener Public Library Board 5 March 21, 2012 (f) Report of the Secretary-Treasurer and CEO Updates The Ministry of Labour made surprise inspections at Main and Pioneer Parl< Community Library. No orders were issued. Board members were encouraged to attend the Civic District Block Party on July 28. A public meeting is scheduled at City Hall from 6:30 pm to 8:30 pm on March 22 regarding the Otto Street extension redesign. Emails distributed in Past Month No questions were noted. 7. II. NEW BUSINESS None. 8. III. PRESENTATIONS (a) Report of Councillors Councillor Berry Vrbanovic noted that concerns regarding the Boathouse at Victoria Park have been resolved. The Victoria Park Lake project is progressing well. The sediment being removed will be studied and analysed for its possible reuse as top soil. Other conunuiuhes are following the results. 9. ADJOURNMENT 12-23... There being no further business, on motion by Mr. Bruce MacNeil, it was RESOLVED to adjourn the meeting at 8:00 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 March 21, 2012 Attachments Accompanying March 21, 2012 Board Meetingl (a) February 15, 2012 Library Board Minutes (b) Apri12012 Calendar of Events (c) 2011 Audited Financial Statements (d) Revised January 2012 Financial Statement (e) February 2012 Financial Statement (f) KPL Reserves (g) Email Messages from CEO to KPL Board February 8 -March 13, 2012 (h) KPL Board Training Needs -Suggestions (i) Proposed 2012 Priorities for KPL Board