HomeMy WebLinkAboutFCS-12-055 - T12-028 Electric Golf CarsREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-04-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Steve Rudak, Buyer, 2213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-03-19
REPORT NO.:
FCS-12-055
SUBJECT:
T12-028 Electric Golf Cars
RECOMMENDATION:
Skyway Lawn Equipment Limited,
That Tender T12-028 Electric Golf Cars, be awarded to
Stoney Creek, Ontario,
at their adjusted tendered price of $109,150., plus H.S.T. of
$14,189.50, for a total of $123,339.50.
BACKGROUND:
Golf cars are continually replaced on a five (5) year cycle.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by ten (10) interested parties, and by the closing date of
th
Thursday March 8, 2012, four (4) tenders had been received.
Tenders were reviewed by T. Doering, Supervisor Golf Grounds, who elected to award the
project to Skyway Lawn Equipment Limited, Stoney Creek, Ontario.
The following tenders were received:
Bid Price Adjusted Bid Price
Skyway Lawn Equipment Ltd. Stoney Creek, Ontario $151,137.50 $123,339.50*
AGT Electric Cars Burlington, Ontario $158,426.00
G.C. Duke Equipment Ltd. Burlington, Ontario $171,534.00
Turf Care Products Canada Newmarket, Ontario $181,930.00
The adjusting of the award amount is a result of a change in purchase quantity, from forty (40),
to thirty four (34) cars, as a result of a budget shortfall.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
T12-028 Electric Golf Cars
March 20, 2012
Estimated Cost Tender
123,340
Tender T12-028 costs, including HST
Less: HST rebate on tender (14,190)
Net Cost Being Awarded 109,150 A
Costs Incurred to Date -
Projected Costs -
Total Estimated Cost 109,150 C
Budget for Tender
City of Kitchener 109,150
Total Budget for Tender 109,150 B
Estimated Surplus/(Deficit) Phase II Development (B - C) - D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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