HomeMy WebLinkAboutFCS-12-059 - T12-027 Trail Boardwalk Construction - Doon SouthREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-04-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: 4
DATE OF REPORT: 2012-04-13
REPORT NO.:
FCS-12-059
SUBJECT:
T12-027 – Trail & Boardwalk Construction - Doon South
Multi-Use Pathways
RECOMMENDATION:
That Tender T12-027 - Trail & Boardwalk Construction - Doon South Multi-Use Pathways, be
Terratechnik Environmental Limited, Mississauga, Ontario
awarded to at their tendered
price of $266,996.62., including provisional items and contingencies of $46,035.00, plus H.S.T.
of $34,709.56, for a total of $301,706.18.
BACKGROUND:
The planning for the Doon South Community Trails Network has been ongoing for years with
the final alignment approved by council on June 27, 2011. At that time, the construction of the
trails was determined to be phased and constructed over a period of 5-7 years as capital budget
funding is allocated for trail development.
This tender is for the construction of the first two sections of boardwalk and trail which starts at
Tilt Trail and connects to Knox Court, Robert Ferrie Drive, and two locations along Pine Valley
Drive. This area was determined to be constructed first since it connects two neighbourhoods
together and allows for an additional route for students to walk to school during the spring and
fall seasons. This reflects the comments which the city had gathered from public meetings and
correspondence over the past 5-7 years.
Prior to the construction of the Doon South Community Trails, the adjacent, or affected owners
and/ or occupants, along with interested members of the public will be notified of the
construction schedule and details prior to construction start up. During this time Infrastructure
Services staff will work with the owners/ occupants to answer and explain any process or
questions that they may have.
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REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by eighty-one (81) interested parties, and by the closing date of
nd
Thursday, March 22, 2012, fifteen (15) tenders had been received.
The following tenders were received:
Bid Price
Terratechnik Environmental Limited Mississauga ON $301,706.18 *
Moser Landscape Group Waterloo ON $307,143.32
Yard Weasels Inc. Fergus ON $320,275.90
Cedar Springs Landscape Group Ltd. Ancaster ON $336,827.16
Helmutz Landscape & Interlock Kitchener ON $337,330.99
Gateman-Milloy Inc. Kitchener ON $361,158.28
Pinecorner Tree Farm Inc. Moorefield ON $368,397.51
Tanenbaum Landscape & Design Inc. Oakville ON $369,198.55
TBG Landscape Brooklin ON $387,039.76
Peninsula Construciton Inc. Fonthill ON $390,844.73
Bomar Landscaping Inc. Elora ON $414,258.56
Hardscape Concrete & Interlock Paris ON $415,362.57
Iron Trio Inc. Concord ON $422,702.59
Speedside Construction Ltd. Rockwood ON $457,109.86
Dig-Con International Ltd. Bolton ON $701,237.00
The tenders were reviewed by A. Dewitt, Landscape Architect, who elected to award the project
Terratechnik Environmental Limited, Mississauga, Ontario
to
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Order Group 59500346 Community Trail General
T12-027 Terratechnik Environmental Limited
Internal Order 59500346 Community Trail General
April 12, 2012
Estimated Cost Tender
Tender T12-027 costs, including HST 301,706
Less: HST rebate on tender (30,010)
Net Cost Being Awarded 271,696 A
Costs Incurred to Date -
Projected Costs -
Total Estimated Cost 271,696 C
Budget for Tender
Internal Order 59500346 Community Trail General 627,000
Total Budget for Tender 627,000 B
Estimated Surplus/(Deficit) Phase II Development (B - C) 355,304 D
** Any surplus funds will remain in this account to be used in future years.
The budget for the first two sections of trail and boardwalk was estimated at $400,000. The
actual tender came in under budget.
** The remainder of the capital budget will go towards other trail projects for 2012.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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