HomeMy WebLinkAboutFCS-12-060 - P12-034 Playground Construction - Four ParksREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-04-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: 1, 2, 4, 8
DATE OF REPORT: 2012-04-13
REPORT NO.:
FCS-12-060
SUBJECT:
P12-034 - Playground Construction – Four (4) Parks
RECOMMENDATION:
That Proposal P12-134 Playground Construction – Four (4) Parks, be awarded as follows:
New Parks:
Henderson Recreation Equipment Limited, Simcoe, Ontario,
Forest Creek Park to at
their proposed price of $22,901.00, plus H.S.T. of $2,977.13 for a total of $25,878.13; and,
Henderson Recreation Equipment Limited., Simcoe, Ontario,
Paige Park to at their
proposed price of $35,773.00, plus H.S.T. of $4,650.49, for a total of $40,423.49; and,
Existing Parks:
Henderson Recreation Equipment Limited, Simcoe, Ontario,
Belmont Park to at their
proposed price of $38,469.36, plus H.S.T. of $5,001.02, for a total of $43,470.38; and,
Crozier Enterprises Ltd., Toronto, Ontario
Morgan Park to at their proposed price of
$39,263.00, plus H.S.T. of $5,104.19, for a total of $44,367.19
BACKGROUND:
Forest Creek Park and Paige Park are new parks which are currently being developed within
the City of Kitchener. These new parks will include main play structures for ages 18 months to
12 years, along with swing sets and independent play features. These new parks also
incorporated accessible features into the play structures.
The existing play structures at Belmont and Morgan Park require replacing based on their age
and current condition, as determined by the Operations Supervisor. The existing swing sets are
in satisfactory condition.
REPORT:
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Proposals were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Proposal
documents were downloaded by thirty- six (36) interested parties, and by the closing date of
Thursday March 22, 2012, twelve (12) proposals had been received.
A Committee consisting of M. Parris, Landscape Architect, A. Dewitt, Landscape Architect, Y.
Westerveld Cardoso,Landscape Architectural Intern, R. Fairbairn, Operations Supervisor, P.
Hawthorne, Parks Maintainer - Services, and R. Scott, Buyer, was established to evaluate the
proposals based on play value, safety, cost, durability, appearance and warranty. The
Committee elected to award the project to Henderson Recreation Equipment Limited, Simcoe,
Ontario, and Crozier Enterprises Ltd., Toronto, Ontario.
The following proposals were received:
ABC Recreation Ltd. Paris ON
Active Playground Equipment Inc. Pt. Edward ON
Crozier Enterprises Ltd. Toronto ON *
Products by Blue Imp Cambridge ON
Henderson Recreation Equipment Ltd. Simcoe ON *
Kompan Playscapes Arva ON
KSL Design Brantford ON
Kan-Go-Roo Playgrounds Ltd. Atholville NB
New World Park Solutions Brantford ON
PlayPower LT Canada Inc. Paris ON
Recreation Playsystems – RTS Companies Inc. St. Clements ON
Tapitec Inc. Hamilton ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
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Funding will be provided from Internal Order 59500344 General Park & 52000521 Playground
Replacements
P12-034 Playground Equipment
Internal Order 59500344 General Park
Internal Order 52000521 Playground Replacements
April 12, 2012
Estimated Cost Tender
Tender P12-034 costs, including HST 154,139
Less: HST rebate on tender (15,332)
Net Cost Being Awarded 138,807 A
Costs Incurred to Date -
Projected Costs -
Total Estimated Cost 138,807 C
Budget for Tender
Internal Order 59500344 (for new installations) 477,032
Internal Order 52000521 (for replacements) 128,765
Total Budget for Tender 605,797 B
Estimated Surplus/(Deficit) Phase II Development (B - C) 466,990 D
Budget estimate was $140,000.00
** Any surplus funds will remain in this account to be used in future years.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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