HomeMy WebLinkAboutFCS-12-061 - P12-011 - Integrated Supply Contract - JanitorialREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-04-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-04-13
REPORT NO.:
FCS-12-061
SUBJECT:
P12-011 – Integrated Supply Contract – Janitorial Products
(Co-operative)
RECOMMENDATION:
That Proposal P2012-11 - Integrated Supply Contract – Janitorial Products (Co-operative),
Wood
issued by the Region of Waterloo on behalf of the Co-operative Agencies, be awarded to
Wyant Canada Inc., Mississauga,Ontario,
for a three (3) year period, with an option to renew
for two (2) additional two (2) year extensions.
BACKGROUND:
This proposal sent out on behalf of the Co-operative Agencies by the Region of Waterloo is for
the supply and delivery of janitorial products for all City of Kitchener buildings. All products
purchased have environmental certification and continue the City’s interest in following green
initiatives. Facilities Management place orders as needed and distribute it to all City of Kitchener
facilities. Wood Wyant has been our supplier of janitorial products for the past five years.
Annual spend may fluctuate due to demand from user facilities.
The average annual spend by the city over the past three (3) years was $151,071.
REPORT:
Tenders were advertised publicly in The Record, on the Region of Waterloo website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by fifteen (15) interested parties, and by the closing date of
Wednesday February 29, 2012, five (5) proposals had been received.
Proposals were reviewed by D. Mitchell, Supervisor of Facilities Management, D. Robinson,
Building Maintenance Assistant, R. Scott, Buyer, and the participating members of the
cooperative, whoelected to award the project to Wood Wyant Canada Inc., Mississauga,
Ontario.
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The following proposals were received:
Wood Wyant Inc. Mississauga ON *
Dominion Equipment & Chemical Kitchener ON
Flexo Products Inc Niagara Falls ON
Superior Solutions Ltd. Cambridge ON
Swish Maintenance Ltd. Kitchener ON
The price for Janitorial Products has decreased 1% from the previous contract.
The proposals were rated on the following criteria:
a. Dispensing Equipment Installation Schedule
b. Experience with Similar Contracts
c. Ordering, Invoicing, Reports, and Other Services
d. Warehouse and Delivery Operations / Fill Rate.
e. Environmental Preferred Product Certification
f. Cost
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various Facilities Management cost centres.
The estimated cost of this tender, net of HST rebates is $149,560.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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